Design, Fabrication, Printing, Supply and Installation of different types of instruction boards, signage board and allied items at ELS/TKD Shed

A copy of self-declaration stating that they are not liable to be disqualified and all their statements/documents submitted along with bid are true and factual. Standard format of the affidavit duly filled, signed and stamped to be submitted by the bidder is enclosed as Annexure-V. In addition to Annexure-V, in case of other than company/Proprietary firm, Annexure-V (A) shall also be submitted by the each member of a Partnership Firm/Joint Venture (JV)/ Hindu Undivided family (HUF), Limited Liability Partnership (LLP) etc. as the case may be, attached with scope of work document. Sole Proprietorship in case of proprietary firm, Partnership Deeds, Power of attorney and Annexure-V (A) signed by each partner of the firm in case of partnership firm. In case of Company, (i) The copies of MOA (Memorandum of Association)/AOA (Article of Association) of company. (ii) Certificate of Incorporation, (iii) A copy of Authorization/Power of Attorney issued by the company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company must be uploaded.

I/we the tenderer (s) am/are signing this document after carefully reading the contents.

I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of work or final payment of the contract, the master copy available with the railway Administration shall be final and binding upon me/us.

I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Bid Security/Security Deposit and Performance guarantee and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)

Credentials: Partnership Deeds, Power of Attorney etc.: (i) The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm/company / Registered Society / Registered Trust etc. The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PAN Card along with their tender. Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company, association, trust or society, as the case may be. (ii) In case tenderer is other than sole proprietorship firm, following documents shall be submitted by the tenderer: (a)Partnership Firm: The tenderer shall submit (i) a copy of Partnership Deed and (ii) a copy of Power of attorney (duly registered as per prevailing law) in favor of an individual to sign the tender documents and create liability against the Firm. (b)Company registered under Companies Act-2013: The tenderer shall submit (i) the copies of MOA (Memorandum of Association)/AOA (Articles of Association) of the company; and (ii) A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favor of the individual to sign the tender on behalf of the company and create liability against the company. (c) LLP (Limited Liability Partnership)Firm: If the tender is submitted on behalf of a LLP Firm registered under LLP Act-2008, the tenderer shall submit along with the tender- (i) a copy of LLP Agreement, (ii) a copy of certificate of Incorporation; and (iii) a copy of Power of Attorney/Authorization issued by the LLP Firm in favor of the individual to sign the tender on behalf of the LLP Firm and create liability against the Firm. (d) Registered Society & Registered Trust: The tenderer shall submit (i) a copy of the Certificate of registration, (ii) Deed of Formation; and (iii) a copy of Power of Attorney in favor of the individual to sign the tender documents and create liability against the Society / Trust. (iii) If it is NOT mentioned in the submitted tender that tender is being submitted on behalf of a Sole Proprietorship firm / Partnership firm / Joint venture/Registered Company etc., then the tender shall be treated as having been submitted by the individual who has signed the tender. (iv) After opening of the tender, any document pertaining to the constitution of Sole Proprietorship Firm/Partnership Firm / Registered Company/ Registered Trust/Registered Society etc. shall be neither asked nor considered, if submitted. (v) A tender from JV / Partnership firm etc. shall be considered only where permissible as per the tender conditions. (vi) The Railway will not be bound by any change in the composition of the firm made subsequent to the submission of tender. Railway may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the Contractor.

GST:-(i)Tenderer will examine the various provisions of the central goods and service tax act 2017(CGST)/Integrated Goods and services tax Act 2017 (IGST)/ Union Territory Goods and services Taxes Act 2017 (UTGST)/respective state Goods and services Taxes Act 2017(SGST), as notified by Central / state Govt. & as amended from time to time and applicable taxes before bidding. Tenderer will ensure that full benefit of input tax credit (ITC) likely to be availed by them duly considered while quoting rates. Compliance of GST act will be sole responsibility of contractor. (ii) During currency of contract any correction/modification / introduction of new Rules /Act is issued by Rly. Board/Appropriate Govt. will be binding to contractor. (iii)Contractor should submit GSTIN number, state of registration, address of firm etc. with his offer for compliance of GST norms. Compliance of GST norms will be sole responsibility of contractor. (iv) In case contractor is not liable to be registered under CGST/IGST/ UGST/SGST Act, Railway shall deduct the applicable GST under reverse charge mechanism (RCM) and deposit the same to concerned authority. (v) Tenderer should quote rate keeping in view of act/rule. as per GST laws. (vi) Contractor shall be liable/refund the amount collected as GST to the Indian Railways along with interest and penalties, if any imposed by the authorities, in case GST input tax credit of Indian Railways is denied/rejected by the tax authorities due to reasons mentioned below but not limited to Wrong/incorrect invoices issued by the contractor, Notifying of GST returns, Non payment of GST collected from Indian Railways to the authorities; Any other noncompliance one by Contractor; General Indemnity: Contractor hereby agrees to indemnify and hold harmless the Indian Railways from and against any and all losses, including loss on account of Input Tax Credit and all losses incurred by the Indian Railways relating to or arising out of or in connection with any actual or threatened claim, legal action, proceedings, prosecution. or inquiry by or against the Indian Railways arising out, directly or indirectly, of failure by the contractor to comply with the provisions of GST and related laws, or based upon or arising from any failure by the contractor. Retention Money: Any payment liable to be paid by Indian Railways to contractor against the goods or services or both supplied by such contractor to Indian Railways shall be kept on hold in case supplier makes any non compliance of any of the GST law provisions including non-reporting of invoices in GST returns. Such payment shall be released after proper verification of records and availability of ITC to Indian Railways as per provisions of GST law.

Tenderers are required to upload GST registration Number and Certificate along with their offer.

Tenderers are required to upload their Permanent Account Number (PAN) along with their offer.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

If two or more tenderers quote similar percentage then the tender will be finalised on the basis of the sum of contractual value of similar nature works completed in last three financial years and this financial year up to date of opening of tender. Uploaded documents shall be considered in this regard and Uploading of documents must be ensured by the tenderer.

GCC April 2022 with up to date correction slip is applicable over for this tender. It should be the duty of the contractor to make himself duly informed if any correction and amendment of the said GCC is made up to date. No objection shall be taken by the contractor on the ground that he was not aware of such amendments and corrections of the said special conditions of the contracts or any of them.

The works are required to be completed within the specified period in NIT HEADER from the date of issue of acceptance letter.

Rights Of The Railway To Deal With Tender: The authority for the acceptance of the tender will rest with the Railway. It shall not be obligatory on the said authority to accept the lowest tender or any other tender and no tenderer(s) shall demand any explanation for the cause of rejection of his/their tender nor the Railway to assign reasons for declining to consider or reject any particular tender or tenders.

If the tenderer(s) deliberately gives / give wrong information in his / their tender or creates / create circumstances for the acceptance of his / their tender, the Railway reserves the right to reject such tender at any stage.

If the tenderer(s) expire(s) after the submission of his / their tender or after the acceptance of his / their tender, the Railway shall deem such tender cancelled. If a partner of a firm expires after the submission of their tender or after the acceptance of their tender, the Railway shall deem such tender as cancelled, unless the firm retains its character.

Non-compliance with any of the conditions set forth therein above is liable to result in the tender being rejected.

It is responsibility of the tenderer that they ensure to see any corrigendum of the tender to check the corrigendum on the website from time to time.

As per GCC correction slip No. 2022/CE-I/CT/GCC- 2022/POLICY/Pt. I (E-3320424) dated 13.03.2026, Para 16 (4) (h)of Part-II of GCC April 2022, If a tender is accepted on the quoted rates of bidder which is below the advertised tender value, an additional performance security @ 5% shall be submitted by the bidder for the bid quoted below 5% of the advertised cost.

As per GCC Clause Part-I, Para 6(a)(i) Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual inspection of the site and locality of the works, that all conditions liable to be encountered during the execution of the works are taken into account and that the rates he enters in the tender forms are adequate and all-inclusive to accord with the provisions in Clause-37 of the Standard General Conditions of Contract for the completion of works to the entire satisfaction of the Engineer.