Items required for modification for Provision of Differential Pressure Switch (DPS) based heater protection system works as per RDSO Specn. no. RDSO/PE/MS/AC/0089-2022 Rev.0. Items required for One set is as per Annexure attached.

Special Eligibility Criteria

1. 1

   EARNEST MONEY DEPOSIT : 1) Tenderers are required to deposit Earnest Money equivalent to the amount mentioned in the tender document. Tenderers not submitting Earnest Money should clearly indicate in their offer the reasons for the same, and failure to do so will be taken as unwillingness on their part to deposit the Earnest Money and such offers without requisite Earnest Money will be summarily rejected. Tenderer not falling in the exempted categories as mentioned in the subsequent para shall submit the Earnest Money only through Payment Gateway Facility on the IREPS Portal. Earnest Money shall be accepted only via the online system as available on IREPS portal. No other mode of the submission of Earnest Money is acceptable except in case of Global Tenders. 2) There shall be no exemption from submission of Earnest Money for any tender or by any tenderer except following: (a) Limited Tender Cases (including Single Tender and Global Limited Tender) of value limit up to Rs. 25 (Twenty-five) Lakh. (b) Micro & Small Enterprises (MSEs) registered with agencies mentioned at Para 2.4.1 (i) of Instruction to Tenderer attached with the Tender. (c) Other Railways and Government Departments. (d)I ndian Ordinance Factories. (e) PSUs owned by the Ministry of Railways and PSUs for the group of items that are manufactured by them. (f) Vendors registered with Northeast Frontier Railways for the trade group of the item tendered. (g) Vendors appearing on the approved vendor list of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. (h) Vendors registered with Railway Board/Northeast Frontier Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of EMD for these items. (i) In tender issued against PAC, OEM in whose favor PAC has been issued shall be exempted from submitting EMD. KVIC shall be exempted from EMD for items supplied by them. 3) If authorized agent participates on behalf of OEM, such authorized agent can not claim EMD exemption based on its own or its OEMs MSE certificate. 4) Offers of tenderers, who do not submit Earnest Money, and are also not exempted from submission of Earnest Money shall be summarily rejected. The Purchaser reserves the right to forfeit the Earnest Money Deposit if the tenderer withdraws or revises his offer within the validity period. The Purchaser also reserves the right to forfeit the Earnest Money deposit, if the Bidder fails to deposit Security Money in terms of Clause-12 of the Instructions to Tenderers.

   Document requiredConfirmation required
2. 2

   QUALIFYING REQUIREMENTS OF

   Document requiredConfirmation required

3. TENDERERS : i. Bulk order will be placed on the manufacturer or its authorized agent. The manufacturer firm must have satisfactorily executed at least one single purchase order for a minimum of 20 percent of the total tender quantity of Zonal Railways/ PUs/ CORE for the tendered item [OR] for the items having same specification, but of different sizes/ ratings/capacities, during 5 (five) previous financial years and current financial year up to date of tender closing. Purchase Officers can consider such firms for bulk order duly keeping in view the overall performance of the firm. ii. All other offers, who are otherwise not eligible for regular bulk order(s) due to their not meeting with the eligibility conditions mentioned in Para above and provided they are able to demonstrate their Capacity-cum Capability to manufacture the tendered item, can be considered only for developmental order up to 20 percent of the net procurable quantity. For this purpose, they should submit along with their offer, documented past performance reports of same or similar items of equivalent rating or equivalent performance parameters, details of M&P, testing facilities, QAP (if available), technical manpower available with them, registration for same/similar item(s) with other Government agencies or PSUs etc. or any other details as may be warranted as per the technical specification and drawing. Such tenderers are to note that non submission of such documents as per Annexure shall be taken as their not having any such past performance and/or capacity, and their offer shall be considered further as per extant rules and no back reference in this regard will be made to them. iii. The onus of submission of requisite documents (such as copies of Receipt note for stock items, receipt & acceptance for non-stock items, capacity & capability credentials, M&P required for manufacturing tendered item, T&P, technical manpower, in house testing facilities, MSE credentials, financial credentials, PAN no/ ITCC etc.) along with their e-offer regarding 'Bulk order' or 'Developmental order' lies with the tenderers. In case the tenderers do not submit the requisite documents as detailed above along with their e- offer, the tender will be decided on the basis of their past supply performance records as available with Northeast Frontier Railway [if any]. iv. In case tenderers participates as an authorized agent, then the performance as required above shall be that of the principal, authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal.

4. 3

   OEM Authorization : Only Manufacturers or their authorized dealers/ distributors need to quote with Tender specific authorization from the manufacturers failing which offer will be summarily rejected.

   Document requiredConfirmation required

Check List

1. 1

   Offers validity : The offer should be kept valid for 90 days from the date of opening of the tender.
2. 2

   Have you gone through the terms and conditions mentioned in the Tender Schedule, special condition of the tender for Supply Contracts of stores department (copy enclosed)? Having participated in the tender, it will be considered that you have gone through all the conditions mentioned in these documents and the same are accepted by you.
3. 3

   Have you agreed to supply the tendered stores at the rates quoted by you in accordance with the IRS conditions of contract and in accordance with special and other conditions specified / attached with the tender?
4. 4

   Have you ensured that you have not quoted/ uploaded any commercial/technical deviations/ financial term in place other than specified in the tender inquiry or otherwise the same will not be considered and will be ignored? Any contract placed after ignoring such financial/ commercial terms at the place other than the specified in tender enquiry will be binding on you?
5. 5

   Have you ensured that you are GST compliant and you have quoted Tax structure/ rates as per GST law?
6. 6

   Have you mentioned the percentage of local content and the place of addition of local content?
7. 7

   Have you enclosed relevant document as per latest MSME classification criteria if you have claimed exemption from EMD submission?
8. 8

   Have you read the Public procurement policy: Make In India ( MII ) guidelines attached to the tender and offered bid after complying the conditions mentioned therein?
9. 9

   Have you attached latest context specific documents (latest UDYAM registration certificate, indicating your MSE status in last three financial years or latest MSE status) at relevant location for MSE benefits; if you have claimed purchase preference as MSE firm?
10. 10

    For offer value less than Rs.10 Cr., have you attached self-declaration for percentage of local value addition and location of local value addition duly signed by OEM/Manufacturers as per the condition mentioned in Bid Document under commercial compliance and purchase preferences under ' Make in India' policy (copy enclosed)?
11. 11

    Have you read para (s) 'Conditions for Eligibility of Tenderer' carefully and attached all applicable declarations accordingly ( especially when participated as authorized agent)
12. 12

    Have you upload the technical specifications and Make In India ( MII ) in the letter head of OEM accordingly (especially when participated as authorized agent)?
13. 13

    Have you agreed for submission of EMD/SD if you are not exempted from the same as per tender condition?

Commercial-Compliance

1. 1

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optionalConfirmation required
2. 2

   Firm must be GST registered with concerned statutory authorities, otherwise offer will be summarily rejected. All the bidders / tenderers should ensure that they are GST compliant and their quoted tax structure rates are as per GST Law. In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/her/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
3. 3

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

1. 1

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

2. 2

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.