Running Contract for One Year for Supply of various types of PSC sleepers (i) Isolated PSC sleeper for 1 in 12 Turnout (in RM) RDSO Drg. T-4218 (ii) Isolated PSC sleeper for 1 in 8.5 Turnout (in RM) RDSO drawing No. T-4865 (iii) PSC Sleeper set for 1 in 8.5 Diamond Crossing to RDSO Drg. No. T-6492 Alt 1(iv)PSC Sleeper set for 1 in 8.5 Diamond Crossing to RDSO Drg. No. T-6493 Alt 3 (v) PSC Sleeper set for 1 in 8.5 Diamonds Crossing to RDSO Drg. No. T-6494 Alt 4 (vi) PSC sleeper for 1 in 16 B.G. Turnout to RDSO Drg. No. T-10070 Alt. Nil

Special Eligibility Criteria

1. 1

   (1) Concrete Sleeper Plants (CSPs) certified by RDSO, on or before the date of tender opening, for undertaking production of PSC Main Line sleepers or any other category PSC sleepers for IR will be considered eligible for placement of orders(regular or developmental as per status of RDSO approval/certification against this tender.(2) Existing manufacturers quoting for supply from a new location after shifting their existing plant should have prior approval for supply from new location as per instructions of Railway Board vide letter No. 2004/ TK- II /22/11/5 dated 22.02.2006. Plants, which have already been permitted for shifting of location but have not shifted/started production from new location, even after lapse of one year or more from date of issue of permission letter, shall not be eligible to quote from old location. They will be eligible to quote from new location only if they have already obtained the RDSO certification of Plant at new location, before the date of tender opening.(3) Those plants will be considered "closed", which have not manufactured any type of sleepers (Mainline, Turnout, special sleepers) for more than five years reckoning from the date of tender opening. Such plants will not be eligible for tender until and unless fresh RDSO certification/approval is obtained and placed on record.(4) The Firm should not be "blacklisted/suspended /banned" for business by Railway. [6] Concrete Sleeper Plants (CSPs) certified by RDSO, regular as per status of RDSO approval/certification against this tender should quote for 50% of tendered quantity for the consignee (for the item quoted).Concrete Sleeper Plants (CSPs) certified by RDSO, developmental as per status of RDSO approval/certification against this tender should quote for minimum 20% of tendered quantity for the consignee (for the item quoted). Any offer for the quantity of less than specified here shall be considered as unresponsive for that consignee and such offer for that consignee shall be summarily rejected for that consignee.Note: (i) At present no Vendor List published by RDSO. However RDSO certify & issue approval letter to concrete sleeper plants (CSPs) separately to each plant. Hence RDSO certified plants approved/developmental are eligible to participate. Firms to attach documents of approval issued/verified by RDSO along with the offer.Note : (ii) The status of CSP as on Tender Closing Date shall be considered.

   Document required
2. 2

   Keeping with the Public Procurement (Preference to Make in India) Order, 2017 as amended, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to Class I local suppliers only and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does notqualify to be a Class I local supplier for the tendered item participates in the tender it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. (As per Railway Board's letterNo.2015/RS(G)/779/5 (Vol. III) dt.15/09/2020

Commercial-Compliance

1. 1

   Inspection clause : [1] Process Inspection of sleepers will be carried out by RITES (Non TPI) as per procedure decided by Railway Board Vide letter No.2024/RS(G)/779/12 dtd. 14.11.2025. [2] Necessary coordination with the nominated inspecting staff at the factory will have to be done by Contractor to facilitate prescribed inspection.[3] The contractor shall be required to install and operate all necessary testing equipment required for testing the sleepers, test cubes, brickets etc. as stipulated in the IRS Specification for prestressed concrete sleepers (Pretension type). The testing equipment for the same must be available at factory site. In addition, the contractor shall arrange at his own cost for any further tests on materials, as may be indicated by the Engineer/Inspecting Officer, to be carried out at recognized Material Testing Centers/Institutes during the progress of manufacture of sleepers; even though, Test Certificates for such materials are available. [4] The passed sleepers, for which inspection certificates have duly been obtained, only shall be allowed to be taken for loading in railway wagons/road vehicles. Any damage to the sleepers in the process of loading in wagons/vehicles or carrying to the loading sites from the contractor's premises shall be to contractor's account. [5] PSC mono-block concrete sleepers which are treated for surface defects as provided in the 'Standard Specification of PSC Line Sleepers' as amended up to date and provided with this tender document shall be accepted and payment made @ 92.5% of the standard sleepers. [6] The testing of PSC line sleepers and their subsequent acceptance should be in accordance with the Standard Specifications of PSC line sleepers IRS T- 45 as amended up to date. [7] The supplier shall ensure that the necessary checks on supply of raw material e.g. Cement, aggregate, HTS wire, SGCI insert, as well as plants, machinery, equipments, instruments such as moulds, weigh-batching plant, stressing system, mixing & vibration system, steam curing system, de-moulding and de-tensioning, water curing, product inspection and lab testing, sleeper testing and dispatch etc. are being done as per the checklists issued by Railways/ Board/RDSO from time to time and record of same shall be maintained."

   Confirmation required
2. 2

   Earnest Money Deposit (EMD) : Earnest Money Deposit (EMD) for stores Tenders:[1.1]: EMD shall be submitted by tenderer as specified in tender schedule, along with their online offer. There shall be no exemption from submission of EMD for any tender or by any tenderer except those exempted following: (a) EMD shall normally not be called against Limited Tenders with estimated value up to Rs. 25 Lakhs (including Single tenders, Global limited tenders). (b) Micro & small Enterprises(MSEs) registered for the tendered item. (c) Other Railways and Government Departments. (d) Indian ordinance Factories. (e) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Railway. (f) Vendors registered with Railways for the trade group of the item tendered.(g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. (h) Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of EMD for these items. (i) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD.(j) KVIC and ACASH shall be exempted from EMD for items supplied by them. [1.2]: Offers submitted without EMD shall be summarily rejected.[1.3] EMD amount will be as(Rounded off to nearest higher Rs.10 (Ten).(i) For Estimated value of tender above Rs. 25 Lakhs and upto Rs. 50Cr. EMD will be @ 2% of the estimated value of the tender subject to Max. Rs 20 Lakhs (ii) For Estimated value of tender above Rs. 50 Cr. EMD will be Rs. 50 Lakhs. [1.4] All vendors exempted from submission of EMD as per above paras, shall be required to sign a bid security declaration in IREPS as follows I/we hereby understand and accept that if I/we withdraw or modify my/or bid during the period of validity, of if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document /Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/we are declared disqualified from exemption from submission of EMD/SD, for all tenders for procurement of good issued by any unit of India Railways published during this period.

   Document optional
3. 3

   Security Deposit : Security Deposit will be applicable as per para 0600 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024 and clauseno. 3.4 of IRS Condition of Contract, 2025.Bank Guarantee: As per proforma given in Annexure-5 of Western Bid Document (Indigenous purchase), version 14 of June2024.Note:- Offers from firms not exempted and denying to pay Security Deposit will be summarily rejected

   Document optional
4. 4

   SD Forfeit : The purchaser shall be entitled and it shall be lawful on his part to forfeit the SD in whole or in part in the event of any default, failure or neglect on the part of the contractor in the fulfillment or any other contract with the purchaser or any part there of to the satisfaction of the purchaser.The purchaser shall also be entitled to deduct from the said deposits any loss or damage which the purchaser may suffer or be put by reason of or due to any act or other default,recoverable by the purchaser from the contractor in respect of the contract under reference or any other contract and in either of the events aforesaid to call upon the contractor to maintain the security deposit as its original limit by making further deposits provided further that the purchaser shall be entitled torecover any such claim from any sum then due or which at any time there after may become due to the contractor under this or any other contracts with the purchaser.Wherever the supplies are to be delivered in more than one installment/lot, each such installment/lot forms a severable contract. In case of failure by contractor to meet deliveries for any installment/lot, purchaser may cancel the contract for defaulted quantity by forfeiting SD commensurate to thatinstallment/lot. Apart from claiming damages from vendors, in case of failure to comply with the contractual obligations, railways shall record poor performance of the vendors for taking suitable penal action as per extant instructions.

   Confirmation required
5. 5

   MII : Make in India policy shall be applicable as per para 1800 of Western Railway Bid Document (Indigenous Purchases), Version-14 of June 2024. Bidders to submit details of location(s) where local value addition is made. In case no details are furnished, it will be presumed that the indicated works address(es) of manufacturing in India are the location(s) of local value addition.

   Document optional
6. 6

   Goods and Services Tax (GST) : : As per clause 0906 of WESTERN RAILWAY Bid Document (Indigenous Purchases), Version -14 of June 2024 attached with the tender. All tenderers to quote HSN code and corresponding GST rates for the item/items quoted

   Document optional
7. 6.1

   In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/theirbills under Reverse Charge mechanism (RCM) and deposit the same to the concerned tax authority.

   Document optional

8. 6.1.1 Bidders shall also give declaration as below:- I/We agreed to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly

   Document optional
9. 7

   MSE Purchase Preference : The purchase preference to MSEs shall considered as per para 1700 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024.Notes:i). Criteria for classification of Enterprises based on investment and turnover vide Gazette Notification dated 26.06.2020, as amended time to time, issued by the Ministry of MSME is applicable in the tender. In case conditions contained in above notification contradict with any of the tender conditions,conditions contained in above notification, as amended, will prevail.ii). As per extant guidelines an enterprise registered as MSE firm with any other organization under the Ministry of Micro, Small and Medium Enterprises shall register itself under UDYAM Registration for getting MSE benefit under this clause. Classification of Enterprise as Micro, Small or Medium Enterpriseshall only be considered on the basis of UDYAM Certificate. Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MESs) must necessarily upload relevant documents with their offer. i. e. complete UDYAM certificate indicating social status of the MSE.iii). MSE benefit will not be applicable for the traders/authorized dealers/agents.iv). Vendors claiming MSE benefits/preferential treatment, despite upward reclassification, must upload document confirming their MSE status within a span of 03 years preceding from the date of closing of the tender, else status of such vendors shall not be considered as MSE.

   Document required
10. 8

    Land Border Conditions : A bidder from a country which shares a land border with India will be eligible to bid only if the bidder is registered with Competent Authority as specified in Para 1810 and Annexure7 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024.Note:- In compliance of restriction under Rule 144(xi) of GFR- 2017, bidders must submit the self-declaration certificate as specified in Annexure-8 attached with Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024, reproduced below: [1] " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India, I certify that; This bidder is not from such a country. OR If from such a country, has been registered with the Competent Authority. I hereby certify that the bidder fulfills all requirements in this regard and is eligible to be considered." [2.] " I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (TOT) arrangement. I certify that this bidder does not have any TOT arrangement requiring registration with the competent authority. "OR" I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (TOT) arrangement. I certify that this bidder has valid registration to participate in this procurement."(Tick whichever is applicable, and also where applicable, evidence of valid registration by the Competent Authority shall be attached).If the bidder fails to give above mentioned declaration along with the offer, then it will be considered that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If the tenderer are not agreeable to this declaration they have to categorically mention about the disagreement in Techno Commercial Deviation.

    Document required
11. 9

    Warranty/Guarantee : [1] The contractor guarantees that the PSC Sleepers which he supplies shall be manufactured fully in accordance with specifications. In all cases, the contractor guarantees that its design shall strictly follow the "as made" detailed drawing with such modifications as are notified in respect of each type. [2] The contractor further guarantees that the PSC sleepers shall be free from defects in material and workmanship. The contractor shall be liable to arrange the necessary replacements of the defective sleepers free of any charge only to the extent that such replacements are attributable to or arise from faulty workmanship or material or design in the manufacture of the sleepers. All replacements shall be made free of cost at destination. If the contractor so desires, the replaced sleepers can be taken over by him for disposal as he deems fit, within a period of three months from the date of receipt of there placement of defective sleepers by the purchaser. At the expiry of this period, no claim in this respect shall lie on the purchaser. [3] The guarantee herein contained shall not apply to any material which shall have been repaired or altered by the Purchaser, or on his behalf in any way so as to effect its strength, performance or reliability, or to any defect to any part due to misuse, negligence or accident. [4] The guarantee herein contained shall expire in respect of each sleeper on the expiry of five years from the date of the manufacturing / three years from date of placement in service, whichever is earlier, except in respect of defects notified to the contractor prior to the expiry of such date. Provisions of IRS T-45 in this regard shall also be applied. [5] All replacements that the purchaser shall call upon the contractor to deliver under this guarantee shall be delivered by the contractor within 60 days from the date of intimation of such rejection of defective sleepers. If the contractor fails to replace the defective sleepers within the said period, the cost of the said sleepers at the rate stipulated in the contract shall be recovered from the payments due to the contractor. [6] Any approval of acceptance by the purchaser of the sleepers or of the materials, incorporated therein shall not in any way limit the contractor's liability hereunder.[7] The decision of the purchaser in regard to contractor's liability under this guarantee shall be final and conclusive."

    Confirmation required
12. 10

    LD for delayed supplies : Recovery of Liquidated Damages shall be levied @ 1/2 %(Half percent) of the value of the delayed stores per week or part of week duringwhich delivery is accepted. The upper limit for recovery of LD in supply contracts shall be 10% of the value of stores delayed, irrespective of delays, unless otherwise specifically provided in the contract. Delay in dispatch of sleepers for want of supply of BFRs/Wagons/Trucks by Railway beyond 15 days of passing by the Inspecting Authority shall be considered a valid ground for the purpose of refixation of delivery period by the Railway. Stacking of the sleepers beyond the stacking capacity of the plant will also be considered as valid ground for re- fixation of delivery period.In cases where production has been completed within DP, but dispatch is pending on account of Railway, Railway can grant refixation of delivery period, forenabling dispatch of such sleepers.

    Confirmation required
13. 11

    Damages for slower supplies during : The progress of supply will be evaluated after every six months (monitoring period). In case of failure on the part of the supplier to arrange supplies as per the schedule fixed in advance, save force majeure conditions and/or cases of delays attributable to the railways, the purchaser reserves the right to cancel the quantity in deficit at the end of monitoring periods i.e. every six month and recover from the defaulting contractor a sum equivalent to five percent ofthe cost of sleepers which have remained unsupplied. The recovery of five percent as detailed above will be effected only when Railway cancel the quantities in deficit at the end of monitoring period through a written order to this effect. In case, Railway do not cancel the quantities in deficit at the end of monitoring period, the supplier will be entitled to recoup the shortfall in subsequent monitoring period(s) and in such cases LD shall be leviable."

    Confirmation required
14. 12

    Progress Report : The Contractor shall submit monthly progress report on production, supply, inspection, rejection and on stocks of principal raw materials to the Paying Railway as per proforma prescribed by Railway by 1st of the following month and also furnish stock position of principal raw materials and any other particularsrelating to the contract when called for.

    Confirmation required
15. 13

    Determination of Contract Owing To Default of supplier : If the supplier: (i) Fails to start production even after lapse of 12 months from the date of issue of LOA, or (ii) Repeatedly fails to maintain the stipulated quality standards adequately, thereby resulting in large scale rejection of sleepers (>2%)/large scale pre- mature failure of sleepers in service, or (iii) Contravene anyprovision of the contract and fail to rectify/make good the same despite notice, Then, the contract signing authority on behalf of the Railway may serve the supplier with a notice in writing highlighting the incidences of breach of contract/default(s), and if the Contractor does not within 15 days after the delivery to him of such notice proceed to make good his default in so far as the same is capable of being made good and fails to carry on the work or comply with such directions as aforesaid to the entire satisfaction of the Railway. Then, the Railway shall be entitled to rescind/cancel the contract as a whole or in part (as may be specified) after expiry of notice period. A final Termination/cancellation notice will be issued to this effect detailing therein the Damages levied.

    Confirmation required
16. 14

    Damages for slower supplies during : The progress of supply will be evaluated after every six months (monitoring period). In case of failure on the part of the supplier to arrange supplies as per the schedule fixed in advance, save force majeure conditions and/or cases of delays attributable to the railways, the purchaser reserves the right to cancel the quantity in deficit at the end of monitoring periods i.e. every six month and recover from the defaulting contractor a sum equivalent to five percent ofthe cost of sleepers which have remained unsupplied. The recovery of five percent as detailed above will be effected only when Railway cancel the quantities in deficit at the end of monitoring period through a written order to this effect. In case, Railway do not cancel the quantities in deficit at the end of monitoring period, the supplier will be entitled to recoup the shortfall in subsequent monitoring period(s) and in such cases LD shall be leviable."

    Confirmation required
17. 15

    Pre-decided Quantity Splitting Clause : Purchaser intends to split the procurable quantity on more than one of the eligible tenderers . The zone of consideration of such eligible tenderers will be the right of the purchaser. Such splitting of the NPQ will be done as per para 2200 (ii) of Western Railway Bid Document (Indigenous Purchases), Version -14 of June2024.attached with the tender

    Confirmation required
18. 16

    Qty Option Clause For running Contracts[RGC] only : The purchaser shall be entitled to vary the approximate total quantities of each description of goods shown in the said contract up to 30 percent, in one or more instalments, any time within the last date of delivery period (including extended delivery period) by giving a reasonable notice in writing of such variation.

    Confirmation required
19. 17

    Quantity variation beyond (+) 30% : Any increase in quantity beyond (+) 30% shall only be with the mutual consent of the supplier and purchaser. In case of default by any other contractor in the form of shortfall in supplies by defaulting CSP/s, Railway, at its sole discretion may cancel the quantity of defaulting CSP/s and may approve commensurate increase in the contract quantity of performing CSPs (i.e. those performing satisfactorily in contract)at price, terms and conditions of the initial ordersduring the currency of the contract. This clause shall be operated with theconcurrence of associate finance. This increase would be in addition to 30% quantityreferred to in clause 16 and would be limited to further 30% of the ordered quantity.

    Confirmation required
20. 18

    Packing & Marking : Firm to mark their name and month/year of manufacturing as per drawing wherever indicated. In case the drawing does not indicate the same, itshould be provided at location where it should not affect the use of the item and it should not get obliterated while in use. Firm to note that single use plastic should not be used in packing of material to be supplied otherwise it will be rejected.

    Confirmation required
21. 19

    Collect back scheme for packing waste under S W M : Collection of nonbiodegradable solid waste after successful delivery of the product /material from consignee place will be arranged by the supplier.

    Confirmation required
22. 20

    LOCAL CONTENT CERTIFICATION : [1] This case is of procurement for a value in excess of Rs. 10 Crores. As such, the firms claiming to be local supplier on the basis of self-certification of local content shall be required to upload with their bid a tender specific certificate from the Statutory Auditor/Cost Auditor of the Company (in case Companies) OR from a practicing Cost Accountant / Chartered Accountant (in respect of suppliers other than Companies) with UDIN number (a system generated unique number generated to verify the authenticity of the documents attested/certified by these professionals). [2] The onus of uploading the certificate from the relevant authority, as above, shall rest with the bidder. In case of certificate uploaded by the bidder for companies, it will be considered that the same is signed by the Statutory Auditor / Cost Auditor of the Company. [3]The certificate should be indicating Tender No.& Closing Date, manufacturers name, work address and certifying the percentage of the local content in the product offered as per Para 1809 of Western Railway Bid Document (Indigenous Purchases), Version-16 of November-2024. Offer from a bidder not uploading above certificate with their bid will not be considered as an offer from a local supplier and will be dealt accordingly. No back reference shall be made in this regard This is a responsive condition.

    Document required
23. 21

    Documents to be attached/ uploaded along with e Bid : (i) Valid RDSO approval/certification of CSP showing production capacity. (ii) Year wise supply performance of CSP in last Five Years indicating closure and rejections details if any. (iii) Any other document

    Document required
24. 22

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

General Instructions

1. 1

   Terms and conditions of RDSO letter No. CT/FD/2/CI Date: 26.05.2025 regarding IRS Specification for Spheroidal Graphite Cast Iron Insert Serial No. T-46 (4th Revision-May 2025) shall be applicable in this tender
2. 2

   Evaluation /Rates : : The supply of sleepers in accordance with the terms and conditions of this contract shall be at the accepted unit rate, subject to price variation in terms of Price Variation Clause attached with this tender . In addition to the accepted rate the contractor will also retain GST credits available on in put materials on the date of opening of the tender. GST shall be covered under Price Variation Clause attached with this tender ."1. The quoted rate shall be inclusive of the cost of all labour and all inclusive cost of input materials (including cost of input freight if any) like HTS Wire, Inserts, Cement and coarse and fine aggregates, Fuel and Power etc., including all handling charge and duties thereon.2. The quoted rate would also include the cost of transportation of finished sleepers to loading point and loading into the wagons in accordance with the approved drawing including the cost of handling involved in the process. The Cost of wooden packing as per drawings will be borne by the contractor.3. The contract will remain current and valid for a stipulated delivery period including extensions if any, with effect from the date of acceptance of tender/counter offer, as the case may be. The Purchaser also has the right to defer deliveries (i.e. slow down supplies). The purchaser shall also havethe right to enhance delivery period up to 6 months on the same rates, terms and conditions at its sole discretion. Further extension, beyond 6 months maybe done with mutual consent of Supplier and Purchaser
3. 3

   Licensing of Railway Land : 1. Licensing of Railway land required either for setting up a factory or stacking of sleepers near to the siding to the extent available andsurplus to Railway's requirement will be dealt with under normal Railway rules prevalent from time to time.2 The land so licensed out to the contractor shall remain in his possession during the currency/extended currency of the contract. The contractor will not have the right to subject, assign or mortgage the land licensed to him.
4. 4

   Indian Railways Standard Conditions of Contract as amended upto- date, Indemnity Bond Proforma, Special Indemnity Bond proforma, Indian Railways Specifications T-45 for Prestressed Concrete Sleepers pretensioned type (Broad Gauge) as amended from time to time, Schedule of Technical Requirement as applicable from time to time, Drawings for wagon loading arrangements, IRS Specifications, IS:12269/1987 as amended from time to time for Special Cement and IS-1785 Pt.I, IS 6006/1983 for HTS Wire plain and strand and T-46/1996 for SGCI Inserts as amended up-to-date respectively will form part of the tender document to the extent they are not superseded by the above provisions.
5. 5

   The withdrawal P.O. will be placed by PCMM office on Running Contract holder firm on receipt of demand from user for the quantity of demand & each supply order will be considered as separate contract. Firm will arrange the supply as per the DP stipulated in withdrawal P.O. as per D.P. terms of NIT.If the allotted quantity in running contract of a division is exhausted or CSPs on which running contract is issued for respective divisions are not ableto cater the demand for the division, railway reserves the right to cover the requirement of the division from other CSPs.
6. 6

   This is Running contract tender. The currency of Running Contract shall be for the period of 12 Months. The Currency can be extended by Purchaser for thefurther period of Six months on the same rates, terms and conditions at its sole discretion and further extension, beyond Six months for a period of Six moremonths, may be done with mutual consent of supplier and purchaser. (Running Contract Conditions attached with tender.)
7. 7

   CARTEL FORMATION : Shall be as per para 2300 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024 attached with the tender.(i) The Tenderers are expected to quote most competitive prices freely.(ii) Wherever all or most of the approved firms quote equal rates and cartel formation is suspected, the purchaser reserves the right to place order on one or more firms with exclusion of the rest, without assigning any reasons thereof. The selection of one or more firms may be on the basis of past performance records, capability, capacity, quality performance, after sales service response etc. subject to rates being considered reasonable.(iii) The firms who quote in the cartel are warned that their names may be deleted from the list of approved sources.(iv) Wherever there is suspected Cartel formation from approved sources, the Railways reserves the right to place orders on new sources.
8. 8

   Risk purchase : Risk purchase shall not be applicable. Wherever, SD has been exempted, for any reason and the supplier fails to supply goods as per conditions ofthe contract, as amended from time to time, purchaser shall have the right to levy damages on the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to SD amount, as would have been applicable, if the contract was with a non-exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.

3. 3

   (1)This case is of procurement for a value in excess of Rs. 10 Crores. As such, the firms claiming to be local supplier on the basis of self-certification of local content shall be required to upload with their bid a tender specific certificate from the Statutory Auditor/Cost Auditor of the Company (in case Companies) OR from a practicing Cost Accountant / Chartered Accountant (in respect of suppliers other than Companies) with UDIN number (a system generated unique number generated to verify the authenticity of the documents attested/certified by these professionals). (2)The onus of uploading the certificate from the relevant authority, as above, shall rest with the bidder. In case of certificate uploaded by the bidder for companies, it will be considered that the same is signed by the Statutory Auditor / Cost Auditor of the Company. (3)The certificate should be indicating Tender No.& Closing Date, manufacturers name, work address and certifying the percentage of the local content in the product offered as per Para 1809 of Western Railway Bid Document (Indigenous Purchases), Version-16 of November-2024. Offer from a bidder not uploading above certificate with their bid will not be considered as an offer from a local supplier and will be dealt accordingly. No back reference shall be made in this regard