Pillow for Second and Third AC coaches conforming to IS:18930/2024 as described below: i ) Size 55 cms x 40 cms ii) Min. weight of filling material 420 gms. iii) Filling Material: Filled with Siliconized Virgin Hollow Conjugated 15 Denier Polyster Fiber as per table -5 iv)Pillow Casing Fabric Type -1 as per Table- 1 v) laminated outer protective cover as per para 4.3 vi) colour of Pillow Casing/Inner primary cover and laminated outer protective cover - Grey (Pantone Shad. 16-3915 TPG) vii) Size of laminated Pillow outer protective cover 56 cms x 41 cms overlap 13 cms viii) Piping A cord sewn on all four sides of the casing pillow should be provided to help the pillow to maintain its desired shape. ix)N E Railway monogram, Name of Firm, Month and Year of Manufacturing should be available printed on a Flyer/Tag/Label stitched on either of the two diagonal corners of the cloth cover.

Special Eligibility Criteria

1. 1

   Bidder must be OEM or its authorized dealer having tender specific authorization. Authorized dealers with valid authorization from OEM can also quote on behalf of OEM provided the OEM takes full responsibility for the quality of the material including warranty obligations and the inspection against Railways orders.

   Document optionalConfirmation required
2. 2

   OEM means the firm that has its own manufacturing facility from start to finish (i.e. spinning, weaving & processing) of the tendered product under same PAN Card. In this regard,a certificate of capacity cum capability to be furnished by manufacturer issued by RITES along with the offer. (In case of Pillows - Processing means filling of fiber).

   Document optionalConfirmation required
3. 3

   Financial Capability: OEMs Total Gross Revenue from Operations/Gross Sales Value, within the period of current financial year & previous three financial years (period to be reckoned as on the date of tender opening) must be minimum 150% of the estimated tender value. Bidder must submit a summary of financial year wise Gross Revenue from Operations/Gross Sales Value of OEM to show the compliance of this condition, duly supported by the copies of Income & Expenditure Statement or Profit & Loss account pertaining to the above period. These financial statements must be certified by a Chartered Accountant or any Statutory Auditor.

   Document optionalConfirmation required
4. 4

   OEM must have in-house lab in their premises along with all testing procedures in their in-house lab required for ensuring quality of all parameters for the ease of doing stage inspections and also to make sure that supplier is able to provide linen of required quality to Railways.

   Document optionalConfirmation required
5. 5

   OEM should be ISO-9001, ISO-14001 & ISO-45001 and certificate to be furnished along with the offer.

   Document optionalConfirmation required
6. 6

   OEMs Test Report issued by NITRA/BTRA/SITRA/ATIRA/WRA lab for proving conformity to tendered specification to be submitted along with the offer.

   Document optionalConfirmation required
7. 7

   OEM premises must be certified under Pollution Control Board for all stages of manufacturing for Pollution control norms. Certificate to be furnished along with the offer.

   Document optionalConfirmation required
8. 8

   OEM should be Oeko-Tex (Standard 100 Product Class-II) certified and valid certificate to be furnished along with the offer. (Standard 100 Product Class-I is also acceptable. Respective product name i.e "Pillow" must be included in the certification scope)

   Document optionalConfirmation required
9. 9

   This item is reserved to be procured from MSE registered source only.The Tenderer must submit along with the Tender the proof of their being MSE registered with any of the agencies mentioned in the notification of Ministry of MSME and which are also indicated in the Para 2 of the Instructions to Tenderers for electronic Tender. The manufacturers participating directly in the tender shall submit the MSE registration certificate along with the offer. The firm who are traders are required to submit the MSE registration certificate of their principal and tender specific authorization letter from their principal manufacturer on their letter head along with the tender.

   Document optionalConfirmation required
10. 10

    In case if no MSE vendor is found eligible for this item , then Non - MSE firms will be considered as eligible for order placement.

    Document optionalConfirmation required
11. 11

    Only Class-I&II local supplier as defined under the order (Revised Public Procurement (Preference to Make in India), Order -2017) ,shall be eligible to bid irrespective of purchase value and the vendors who do not qualify to be Class I&II local suppliers should not quote in the tender as their offers shall not be considered for any ordering .In case any vendor who does not qualify to be a Class I&II local supplier for the tendered item participates in the tender it does so at its own risk and cost and Railway shall not be liable for any loss or damage caused to the vendor. Para No. 2.24 of the attached bid document shall be applicable.

    Document optionalConfirmation required

Check List

1. 1

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended]
2. 2

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.

Commercial-Compliance

1. 1

   Please enter the percentage of local content in the material being offered. Please enter 0 or fully imported item. And 100 for fully indigenous item. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender condition.

   Document optionalConfirmation required
2. 2

   Please indicate {Y/N}whether you are interested in availing the benefits available to Micro and Small Enterprises{MSE} of their participation in Govt. Procurement in reference to the Ministry of Railways letter No. 2010/RS(G)363/1 dated 13.02.2019 as mentioned in bid document. If yes, please attach the requisite registration certificate specifically for the tendered item for the same application issued by appropriate agency.

   Document optionalConfirmation required
3. 3

   Also indicate whether MSE is owned by SC/ST/Women/Other. The requisite certificate is to be uploaded with tender document. Please note that in absence of the requisite certificate uploaded /submitted along with offer, such benefits may not be extended.Note:-As mentioned in Section 7(4) of the Ministry of MSME- Notification No. S.O2119(E) dated 26th June, 2020 (copy available on official website of Ministry of Micro, Small and Medium Enterprises i.e. @http://dcmsme.gov.in), an enterprise registered with any other organization under the Ministry of MSME shall register itself under Udyam Registration. With effect from 01.07.2020, MSEs registered under Udyam Registration are eligible to avail the benefits under the Policy. MSEs registered under Udyog Aadhaar Memorandum (UAM) are also eligible to avail the benefits under the Policy provided valid as on date of tender opening, therefore only following certificates shall be considered valid for benefits mentioned in para 1.11 of attachedbid document:--Udyam Registration.-Udyog Aadhar Memorandum, this must be valid as on tender opening date as per latest validity extension by Ministry of Micro, Small and Medium Enterprises.

   Document optionalConfirmation required
4. 4

   Bidders willing to quote payment option as LC(Letter of Credit) may read Para 2.28 & 2.28.1(e) of attached Bid document and quote accordingly. Note: Option once exercised shall be final and no change shall be permitted,thereafter, during execution of contract.

   Document optionalConfirmation required
5. 5

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

1. 1

   1. Essential commercial condition: Important condition are given below, deviation to which shall lead to summarily rejection of offers. Bidder must adhere to these conditions for their own benefit. 2. Validity of Offers: Unless otherwise specified , offer should be valid for 90 days after closing date of tender. Any offer having lesser validity shall be deemed as commercially unresponsive and will be summarily Rejected