Comprehensive Event Management for Swachh Mahotsav 2019

Amount

PART-I (Item Sl. Nos. 1 to 83) EXHIBITION HALL AREA Air conditioned waterproof Iron Hanger for exhibition area with wooden platform & fire retardant top covering, side covers, front facade etc. All the structures / hangars should be of hight quality and strong enough to sustain high speed wind & rain pressure.

Adequate general LED Lighting inside the hanger of 560 sq.mtr area (natural white LED light)

Thematic décor inside the hanger with necessary items like colourful decorative cloths/lights etc. in the entire hangar area of 560 sq mtrs or outside area.

Construction of approx. 10 nos. of size 6 m x 5 m Thematic Designed Exhibition Stalls, (construction of stalls with aluminium R8 system with powder coated finish with laminated panels & fascia having name for respective Exhibitors / Departments / PSUs etc and stall number as per layout as confirmed and directed by the Directorate). Accessories for each stall : A.Wooden/glass shelves/racks as per requirement with proper clamps, etc. B. Power socket 5 and 15 amp. C. Waste paper basket with bio-degradable garbage bags D. 2 Octonorm Table & 2 Foldable Chair E. 3 nos. LED Spot Light

MAIN HALL AREA Air conditioned Waterproof aluminium German Hangar for Stage area with wooden platform & fire retardant top covering, side covers, front façade etc. All the structures / hangars should be HIGH QUALITY GERMAN TECHNOLOGY ALUMINIUM STRUCTURE (Strong enough to sustain high speed wind & rain pressure)

Waterproof Tubular Iron Hangar for Public Sitting area with wooden platform & fire retardant top covering, side covers, front façade etc. All the structures should be of high quality and strong enough to sustain high speed wind & rain pressure as per the specification of the department.

Thematic décor inside the hanger with necessary items like colourful decorative cloths/lights etc. in entire hangar area of 4500 sq mtr

Adequate general LED Lighting inside the hanger of 5500 sq. mtr area (natural white led light)

Stage setup : 80' x 40' x 4ft high MS structure with scaffolding/truss blocks with plyboard on top & following items : A. Steps on both side 8 ft wide with railing B. Arrangement of floral belt in front of stage C. Dias Arrangements D. Podium with branding

Masking of stage skirtings from all sides with frame, Side Wings etc

Double seater sofa (White Leatherite)

Centre table (Glass Top)

Good quality banquet chairs with covers.

Steel Chairs with handle

P3 LED Wall 52 ft x 12 ft for stage backdrop with technician and operator support

High resolution LED screens inside and outside hangar structure for the general public to show the schemes and programs of the Ministry with technician and operator support for the LED Screen. (i) 8 x 6 feet - 6 Nos

LED riser with masking & carpet from all sides. (i) 8' x 4' -6 Nos ; (ii) 60' x 4' - 1 Nos.

Green rooms with wooden platform with proper lighting and other required items like adequate mirror/cloth stand/spot lights/power points/tables/chairs and all other furniture required of approx. 250 sq. ft each

Riser for media setup with carpet, masking from all sides and required furnitures with necessary fixtures & lighting

Riser for Sound - 12x8 x 8nos.

Riser for light & sound console with carpet, masking from all sides including required furnitures, etc with necessary fixtures.

Riser for camera setup with carpet, masking from all sides including required furnitures, etc with necessary fixtures.

Flower Decoration

SOUND ITEMS (MAIN HALL AREA) (Reputed brand 3 way sound system (JBL Vertec/RCF TTL series or equivalent) PA Top Line Array

Delay speakers/top with stands

PA Side Fills

PA Front Fills

PA Bass

Stage Monitor

Digital Mixer 64 channel

Amp/ Cabling / Racks

Power Amplifiers & Crossover (as per requirement)

DI box (as per requirement)

Cordless Microphone with similar configuration as that of Shure/Sennheiser

Microphones with stand similar configuration as that of Shure/Sennheiser

Central PA Sound system for entire venue and parking with suitable sound outreach at all places

Sound technician

VIDEO & PHOTOGRAPHY Video Coverage of Inaugural Function & all other major events/function during the event and video coverage of stalls (04 copies of DVDs must be provided to the governing department with proper mixing and editing in addition to source media). Live video coverage of the cultural events and inaugural function in the LED panel as and when required by the department.

Seamless switcher (Crammer)

SDI splitter for live streaming/broadcasting of fair on installed LED screens

HDMI splitter for live streaming/broadcasting of fair on installed LED screens

Watchout Server

SDI cables for camera live feed

Drone for capturing the the entire event capturing moments.

MANPOWER Emcee/Presenter (One Male & One Female)

Ushers (Female in traditional dress)

Charges for sanitation/cleaning workers with Cleaning materials wearing Caps and T-shirts with printed logo of SBMG Assam (Proper cleaning and sanitation is a must in pre, during and post event at the site.)

VVIP LOUNGE Construction of thematically designed one air conditioned VVIP lounge with proper wooden platform, flooring, carpeting and lights etc. rates including flower decoration cushion chairs/two and three seater sofas, centre tables, coffee tables, chemical toilet and other required items for beautification of the room.

Dining Hall (VIP & Public) Waterproof Tubular Iron Hangar for VIP area with air-conditioning (600 sq meter) and Public Dining area (non-AC of 2400 sq meter) with wooden platform & fire retardant top covering, side covers, front façade etc. All the structures should be of high quality and strong enough to sustain high speed wind & rain pressure as per the specification of the department.

Bamboo Pandal with Bhaluka bamboo for kitchen with wateroroofing shed and cloth masking

Furniture, Lighting, Carpeting, barricading, Toilet (for VIP), wash basin etc as required by the Directorate

ELECTRICALS & GENSETS Power distribution with armored cables from main panel board & generator up to Exhibition hall/stage/all hangers/food area and all over the ground & sub distribution with main panel switch board & sub main panel board.

Lighting Poles with proper wiring/earthing for Entire Venuewith adequate number of poles should be provided

Ambience Music & Public Adressal System (Exhibition & Dining Area)

Emergency Lighting system

Electrical cabling of entire venue with proper covering

Bright & sufficient ambience lighting over & above normal lightings

Soundless Genset (Including required quantity of Diesel, adequate number of operators/technician/electrician whatever so required for full-fledged and smooth running of genset and power supply)

Ground Earthling through the area with generator and lighting

Cabling & Changeover box/main panel with proper fittings

BRANDING AND PRINTING Hoarding Rental in Guwahati & Assam

Kiosks (flex with wooden frame) with installation 8'x3'

Kiosks (fabric with wooden frame) with installation 8'x3'

Road Cross Gates in Guwahati Bamboo structure with iron frame and 4 side flex fitting

Road Cross Gates in Guwahati Bamboo structure with iron frame and 4 side fabric fitting

Colourful flags on polyster fabric with pole - both side printing

ID cards with lanyards

Badges

Caps for Participants with logo

Printed T shirt with logo

REGISTRATION & HELP DESK Construction of Registration Desk of (10 x 5) meter well designed structure with adequate lighting, platform, carpet, counter, brochure stand & banquet chair& one steel almirah with lock facility

5M x 5M pagoda for help desk, police control, first aid, lost & found etc with Covered from all sides and top having wooden platform, carpet, adequate lighting & basic furniture (Pagoda with Aluminium Structure with Waterproof and Fireproof retardant sheet should be strong enough to sustain High-Speed Wind/Rain Pressure)

OTHERS CCTV Cameras set up all over the venue, cameras shall have night vision with operator & technician. Installation will be as directed by the police department

LCD Monitors for CCTV camera

Recording DVR

Construction of room with octonorm (3 x 3 m) in each hangar for monitoring of CCTV cameras etc. with chair, table, operator & technician near VIP lounge

Frisking area at entry points (4 x 2 m)

Augmented Reality / Virtual Reality Zone with LED Screen and Program Design on Swachhata

Toilet For VVIP and VIP (Chemical Toilet)

For General (Portable toilet) Gents

Ladies

Divyang

PART-II (Item Sl. Nos. 84 to 86) Exhibition on Gandhian Philosophy

Art installation on Gandhiji and his life

Gandhiji sculpture (life size)

M/S CAPITAL OVERLAYS