NAME PLATE.

Special Eligibility Criteria

1. 1

   CLW reserves right to procure entire or Bulk quantity from firms who have supplied same/similar items to Railways/Pus in the past. Firm has to enclose Inspection Certificate/Receipt acknowledgement/successful payment details along-with their offer as a proof of supplies. In case of similar item, tenderer have to submit along-with offer, detailed and convincing justification as to why their earlier supplied item would be considered as similar item with respect to tendered item.

   Document optionalConfirmation required
2. 2

   Firms who do not fulfill the above mentioned eligibility criteria for bulk quantity ordering may be considered for only a small quantity up to 20 percent of Net Procurable Quantity as developmental order subject to successful capacity-cum-capability assessment, if their offers are found technically suitable; subject to completion of formalities as per the bid condition. Tenderer must enclose required past credentials of supply of same / similar tendered item to show that they are capable of supplying the tendered item and to substantiate their capacity to develop tendered item. The firm should enclose details of infrastructure of Plant & Machinery and testing / quality control, QAP, ISO certificate details and other relevant documents.

   Document optionalConfirmation required
3. 3

   Along with the above mentioned Eligibility Criteria, bidders must fulfill the ''Conditions for Responsiveness of Offer" mentioned in the tender document, failing which, their offer will be summarily rejected.

Check List

1. 1

   In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the railway shall deduct the applicable GST from his/her bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.
2. 2

   All the tenderers/bidders should ensure that they are GST compliant and their quoted tax structure/rate as per GST Law.
3. 3

   Have you ensured that you have not quoted/ uploaded any commercial/ technical deviations/ financial term in place other than specified in the tender enquiry or otherwise the same will not be considered and will be ignored? Any contract placed after ignoring such financial/ commercial terms at the place other than the specified in tender enquiry will be binding on you.
4. 4

   Have you attached certificate for percentage of local content duly mentioning place of local value addition as per the condition mentioned in the CLW Bid Document Rev. V January 2026 (copy enclosed) as per Make in India guidelines dated 20.08.2024.
5. 5

   Have you read the Public procurement policy: Make In India guidelines attached to the tender and offered bid after complying the conditions mentioned therein?

Commercial-Compliance

1. 1

   It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate.

   Document optionalConfirmation required
2. 2

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.

   Document optionalConfirmation required
3. 3

   Are you eligible for availing benefits and preferential treatment extended to Micro and Small Enterprises [MSEs]. If so, the necessary documents as per special conditions for MSEs for claiming benefits and preferential treatment extended to MSEs to be attached refer relevant para of CLW Bid Document Rev.V January 2026 (copy enclosed).

   Document optionalConfirmation required
4. 4

   If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise [in percent of order value] with further breakup of MSE owned by SC/ST. [Information will be provided in percentage terms with 6 fields Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others].

   Document optionalConfirmation required
5. 5

   Note: In case of an upward change in terms of investment in plant and machinery or equipment or turnover or both, and consequent re- classification, an enterprise shall continue to avail of all non-tax benefits of the category (micro or small or medium) it was in before the re-classification, for a period of three years from the date of such upward change. Firms claiming to avail such benefits must submit documentary evidence indicating date of upward re-classification along with the offer.

   Document optionalConfirmation required
6. 6

   Annexure - A. All Tenderers claiming exemption from submitting EMD/SD, shall be equired to sign a bid securing declaration as per Annexure-A. By seeking exemption of EMD/SD by the tenderer, it will be considered that the contents of Annexure A have been read and unconditionally agreed to and accepted by the tenderers.

   Document optionalConfirmation required
7. 7

   EMD: - Deposition of Earnest Money as indicated in the tender schedule is mandatory failing which offer of the firm will be summarily rejected except for those tenderers who are exempted for paying Earnest Money as mentioned in relevant para of CLW Bid Document Rev.V January 2026 (copy enclosed).

   Document optionalConfirmation required
8. 8

   Micro and small Enterprises(MSEs) registered for the tendered item, vendors registered with railways for the trade group of the item tendered up to their monetary limit of registration status being valid on the date of tender closing and other vendors who qualify for exemption frompayment of Earnest Money (EMD) as per the relevant para of CLW Bid Document Rev.V January 2026 (copy enclosed) and seek exemption from payment of EMD shall have to attach scanned copy of requisite documentary evidence in support of their claim alongwith offer, failing which the offer will be considered invalid, without Earnest Money and will be summarily rejected except for approved vendors. In two Packet Bidding system, such documents must be uploaded at the time of submission of techno commercial bid.

   Document optionalConfirmation required
9. 9

   Tenderers other than those who are exempted from paying Earnest Money/ in whose favour Earnest money Payment may be waived as detailed in CLW Bid Document Rev.V January 2026 (copy enclosed) shall be required to pay Earnest Money online through Payment Gateway facility provided on the website (using debit/credit card or internet banking) failing which, their offers shall be summarily rejected. No other mode of submission of EMD is acceptable.

   Document optionalConfirmation required
10. 10

    Security Deposit (SD):

    Document optionalConfirmation required

11. Firms must agree to furnish Security Deposit @ 5% of the value of contract, failing which offer of the firm will be summarily rejected except for those tenderers who are exempted from paying Security Deposit. Bidders (except approved vendors) seeking waiver of security deposit will have to submit requisite documentary evidence by uploading the same while submitting online bids as per CLW Bid Document Rev.V January 2026.

12. 11

    Warranty should be as per Specification. If Specification does not indicate any warranty condition, then it will be as per IRS Conditions of Contract.

    Document optionalConfirmation required
13. 12

    The Firm shall pass on (as per section 17 (1) of CGST/SGST Act) any reduction in tax rate on supply of goods or any benefit of input tax credit to the Railway through a commensurate reduction in price without any undue delay. To the above effect the firm should give declaration that all the benefits accruing on account of change in tax rate and any additional input tax credit (ITC benefit) shall be passed on the Railways.

    Document optionalConfirmation required
14. 13

    Bidder must submit a certificate, as mentioned hereunder, along with bid for compliance of OM of MoF dated 23.07.2020. Model Certificate: "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India: I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the Competent Authority shall be attached.)". Even if the bidder does not give such declaration as given in para 30.0 (B), (i) along with the tender and submits the offer then it will be considered that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If the tenderer are not agreeable to this declaration they have to categorically mention about the disagreement in Techno Commercial Deviation. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law.

    Document optionalConfirmation required
15. 14

    The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers (Designation, address and email id). In case of a contract award, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional Assessing Officer mentioned in the Tenderers Bid.

    Document optionalConfirmation required
16. 15

    Bidder also submit a certificate, as mentioned hereunder, along with bid in compliance of Railway Boards letter No. 2020/RS(L)/779/2(E3330671) dated 15.03.2023. Model additional Certificate by Bidders in the cases of specified ToT: "I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement. I certify that this bidder does not have any ToT arrangement requiring registration with the Competent Authority". OR "I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement. I certify that this bidder has valid registration to participate in this procurement." Note: Even if the bidder does not give such declaration as above along with the tender and submits the offer then it will be considered that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If the tenderer are not agreeable to this declaration they have to categorically mention about the disagreement in Techno Commercial Deviation. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law.

    Document optionalConfirmation required
17. 16

    Self Certification: : Class I/ Class II local supplier, at the time of tender, bidding or solicitation shall be required to indicate percentage of local content and provide SELF DECLARATION CERTIFICATE that the item offered meets the local content requirement for Class-I/Class-II local supplier. The bidder shall give details of location(s) at which the local value addition is made in compliance to Railway board circular dated 25.09.2020 for Public Procurement Policy for Preference to Make in India. Please refer Section-I, Relevant Clause of CLW Bid Document Rev.V January 2026 (copy enclosed).

    Document optionalConfirmation required
18. 17

    In a tender, either the Authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender. Further, against a particular tender, one Principal/OEM cannot issue Tender Specific Authorization to more than one agent/dealer. If an authorized agent/dealer submits bid on behalf of the Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/OEM in same tender for the same item/product. Please refer to the CLW Bid Document Rev.V January 2026 (copy enclosed) for detailed tender condition in this regard.

    Document optionalConfirmation required
19. 18

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of offers: Offers should be valid for 120 days after the closing date of tender. Any offer having lesser validity shall be deemed as commercially unresponsive and will be summarily rejected.

2. 2

   Offer on Firm Price: Bidders must quote on firm price basis only. Offers with price variation clause [P.V.C] will be summarily rejected.