Supply, Installation, Testing & Commissioning of Indoor Video Wall Display, Size: Approx 16 feet X 10 feet (160 Sq.ft)

Dealership /Authorization: Manufacturers or their authorized Distributor/Dealer/Agent with Tenders specific authorization can only quote. OEMs can authorize and give Tender Specific Authorization to its Agent / dealers to quote on their behalf provided the vendor takes full responsibility for the quality of the material including warranty obligation and after-sale-service. In such cases the authorized agents / distributors would also give an undertaking as follows: (i) That he will be responsible for all the contractual obligations including quality aspects, replacement of parts / items and Warranty / Guarantee obligations. (ii) That he will be responsible for after- sale-service. (iii)The offer without Tender Specific Authorization Letter will be summarily rejected. For details, Please see the para 2.1 to 2.5 of Instructions to tenders

This is a Time preference Tender. Materials should be ex-stock with firm. It should be noted that if a contract is placed on a higher tenderer as a result of invitation of tender, in preference to the lower acceptable offer, in consideration of offer of earlier delivery, the contractor will be liable to pay to the Government the difference between the contract rate and of the lowest acceptable tender on the basis of final price F.O.R destination including freight, GST and other incidentals in case of failure to complete supplies in terms of such contract within the date of delivery specified in tender and incorporated in the contract. This is in addition and without prejudice to other rights under the terms of contract

EMD Clause:Tenderers are required to deposit Earnest Money online equivalent to the amountmentioned in the tender document. Tenderers not submitting Earnest Money shouldclearly indicate in their offer the reasons for the same, and failure to do so will betaken as unwillingness on their part to deposit the Earnest Money.B) Amount of EMD (rounded off to nearest higher Rs. 10 (ten)) to be taken intenders, wherever applicable.a) It will be @ 2% of the estimated tender value up to Rs. 50 Cr. subject tomaximum EMD of Rs. 20 lakh.b) EMD will be Rs. 50 lakh for tenders above Rs. 50 Cr.C) Exemption from Submission of Earnest Money: The under noted categories oftenderers are liable to get the exemption from deposit Earnest Money:-a. Firms registered with MSE for tendered item.b. Tender cases of value up to and including Rs. 25 lakh unless otherwise mentionedin the tender.c. Other Railways and Government departments.d. Indian Ordinance factories.e. PSUs owned by Ministry of Railways and PSUs for the group of items that aremanufactured by them.f. Vendors registered with Railways for the trade group of the item tendered.g. Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject toapproval status being valid on the date of tender closing.h. Vendors registered with Railways for supply of medicine, medical equipments andconsumables shall be exempted from submission of EMD for these items.i. In tenders issued against PAC, OEM in whose favour PAC has been issued shall beexempted from submitting EMD. KVIC and ACASH shall be exempted from EMD foritems supplied by them.D) Offers of tenderers who do not submit Earnest Money, and are also notexempted from submission of Earnest Money shall be summarily rejected.E) The purchaser reserves the right to forfeit the Earnest Money Deposit if thetenderer withdraws or revises his offer within the validity period or fails to depositSecurity Money in terms of Clause Para-9 of the Instruction to tenderers.F) No interest shall be payable by the purchaser on the Earnest Money if tender iscancelled by Railway administration and EMD returned. EMD of unsuccessful biddersand tenderers shall be released immediately after finalization of the tender.For detail appreciation Para- 3 of instruction for tenderers may be referred.

Tenderers have to quote the FOR destination rate.

(A) MSE sources, who are interested for availing benefits under MSE act mentioned in the notification of Ministry of MSME, should upload valid document maintained under MSE act such as UDYAM Registration certificate duly marking the tendered item in the certificate otherwise claim for benefits under MSE act may not be entertained.

(B) MSE source owned by SC/ST/Woman should upload necessary documents to get the benefits in regard to their category i.e. the ownership of MSE pertains to SC/ST/Other category clearly. Absence of this information in the registration certificate would be taken as MSE falling in the category of Others

Make in India Policy: (a) This tender complies with Public Procurement Policy (Make in India) Order 201, revised on 16.09.2017, issued by department of Industrial, Promotion and Policy, Ministry of Commerce circulated vide Rly. Bd letter No. 2015/RS(G)/779/2/Pt.1, dtd. 25.09.20 or latest. (b) Please declare the percentage of local content in the material being offered. Please enter 0 for fully imported item and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in NFR Instructions to tenderers with the details of the location(s) at which the local value addition is made. (c) In case of procurement for value in access of Rs. 10 Crs. the Class-I local supplier/Class-II local supplier shall be required to provide a certificate from the statutory auditor or cost auditor of the company (In case of companies) or from practicing cost accountant or practicing chartered accounts (In respect of suppliers other than companies) giving the percentage of local content at the time of execution of the Purchase Order. In case the contractor/supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class I to Class II/Non-local or from Class II to Non-local a penalty upto 10% of the contract value may be imposed as per Railway Board Circular 2020/RS(G)/779/2/ Pt. 1(E3322671) dt. 20.08.2024.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Consignee

SECURITY DEPOSIT:

1). The successful tenderers shall, within 21 days after written notice of acceptance of tender has been posted to him, deposit Security Deposit a sum equal to (a) 5% of contract value subject to maximum of Rs 50 lakh for contracts above Rs 25 lakh and up to Rs 50 crore. (b) Rs 1 Cr or as fixed by Railway authorities in tender document for contract value above Rs 50 Crore, as security for satisfactory fulfillment of the contract unless otherwise SD waival is specifically mentioned in tender/LOA. (c) However, all tenders shall have Security Deposit 5% of contract value. 2). The Security money can be deposited in any of the following forms: 2.1 Deposit receipts, Pay orders, Demand Drafts, Guarantee Bonds issued by Nationalized or Scheduled Commercial Banks, Bonds of Indian Railway Finance Corporation and KRCL Bonds, Government Securities and deposit receipts in the post office saving banks. The Guarantee Bonds/Bank Guarantee should be submitted in the prescribed form as per Annexure-1. 2.2 Payment of Security money in the form of pay order/demand draft shall be made in favour of PFA, North East Frontier Railway payable at Maligaon. 2.3 Security deposit shall remain valid for a minimum period of 60 days beyond the date of completion of all contractual obligations of supplier. 3). The Security Deposit (SD) shall be taken from all vendors for contracts above Rs.25 lakh subject to following exemptions: a. The store contract cases of value upto Rs. 25 lakh b. Other Railways and Government departments. c. Indian Ordinance factories. d. PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. e. In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. f. Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued upto their monitory limit of registration. g. Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. h. Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission from SD for these items. Note: Apart from claiming damages from vendors, in case of failure to comply with the contractual obligations, Railways shall

record poor performance of the vendors for taking suitable penal action as per extant instructions. Validity of the offer will be 60 days from the date of closing of the tender

Acceptance of tender: ( a ) The purchaser reserves the right to reject any or all of the tenders in part or full at his sole discretion without assigning any reason. ( b ) Railway does not pledge itself to accept the lowest or any tenders and reserves to itself the right of acceptance of the whole or any part of the quantity offered. ( c ) The decision of Railways with regard to allotment of quantity so as to insure uninterrupted supply of Sleepers will be final. (d) The acceptance of the tender will be communicated by letter of acceptance direct to the tenderers. In case where a counter offer is issued, the unconditional acceptance of counter offer will result in a validity concluded contract through formal letter of acceptance may be forwarded to the contractor at a letter date.

Time preference clause is applicable hence longer D.P will be summarily rejected

The materials supplied must be strictly as per the Technical Specification (TS). A Annexure-A copy of the approved TS must also be attached with the Purchase Order (PO) for reference and compliance.