Supply of heavy-duty battery-operated portable coolant filling apparatus

Special Eligibility Criteria

1. 1

   Participating firms offer other than OEM must submit Tender specific OEM authorization letter otherwise their offer will be ignored.

   Confirmation required
2. 2

   The tenderer must submit documentary evidence of having supplied the same/similar item during the last three (3) years preceding the date of tender, along with the bid; failing which, the bid shall be liable to be ignored.

   Confirmation required
3. 3

   The onus of submission of requisite documents as given above for establishing their eligibility for bulk or developmental order lies with the tenderer. Tenderer are to note that non submission of the documents as detailed above shall be taken as they are not having any such documents. In case the tenderer do not submit the requisite documents as detailed above along with their e-offer, for stock items WCR reserves the right to decide the tender on the basis of their past supply performance records as per IMMIS history sheet of WCR for the item. In case of non stock items, WCR reserves the right to decide the tender on the basis of WCR vendor performance available in IMMIS for the item. No back- reference in this regard will be made with the bidder.

   Confirmation required

Commercial-Compliance

1. 1

   Jurisdiction of Court :- As per Para 2703 of IRS Condition of Contract the Courts of the place from where the acceptance of tender has been issued shall alone have jurisdiction to decide any dispute arising out of or in respect of the contract.
2. 2

   PLASTIC WASTE MANAGEMENT RULE 2016 :- "It is certified that for execution of this contract, the plastic packaging material or commodities which are made out of Compostable Plastic or Biodegradable Plastic shall be purchased from firms having certification by CPCB for manufacture or sale of plastic packaging or commodities made from Compostable Plastic or Biodegradable Plastic as per rule 4 (4) of Plastic Waste Management rule 2016. It is also certified that we shall also not use any other category of plastic, such as Bio Compostable or Oxo-degradable or Oxo-bio-degradable or the like, which are not recognized under Plastic Waste Management Rule 2016 with all amendments

   Confirmation required
3. 3

   Code of Integrity, Misdemeanor and Penalties :- I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that none of our sister concern or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concern or affiliates including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.

   Confirmation required
4. 4

   IN CASE BIDDER FIRM IS FROM A FOREIGN COUNTRY THAT SHARES LAND BORDER WITH INDIA, SHALL SUBMIT CERTIFICATE AS UNDER:- I certify that this bidder (in whose behalf Iam submitting this bid) is from such a country which shares a land border with India with regard to contents of Annexure F of WCRs e-TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f. 31.10.2022) with Ministry of Finance Order (Public Procurement No. 4), F. No. 7/10/2021- PPD(1) dated 23/02/2023 circulated vide OM No. F.7/10/2021-PPD dated 23.2.2023; and I further certify that this bidder has been registered with the Competent Authority. I hereby further certify that this bidder fulfils all requirements in this regard and is eligible to be considered. (Note 1; WHEREVER A BIDDER FROM SUCH A FOREIGN COUNTRY THAT SHARES BORDER WITH INDIA QUOTES, HE WILL NEED TO UPLOAD A COPY OF VALID REGISTRATION BY THE COMPETENT AUTHORITY (OR DOCUMENTARY EVIDENCE OF EXEMPTION AS PER NOTE 2 BELOW) WITHOUT WHICH THE OFFER SHALL BE SUMMARILY REJECTED.) (NOTE 2: Restrictions under this rule shall not apply to bids from such countries (even if sharing a land border in India) to which the government of India has extended lines of credit or in which the government of India is engaged in developmental projects. For updated lists of credit or in which line of credits have been extended or in which developmental projects are undertaken are given in the website of the Ministry of External affairs and in such firm will need to submit such documentary evidence.) The terms 'bidder' and 'bidder from a country which shares a land with India' shall be as defined in para II and III respectively of Annex III of Ministry of Finance Order (Public Procurement No. 4), F. No. 7/10/2021-PPD(1) dated 23/02/2023 circulated vide OM No. F.7/10/2021-PPD dated 23.2.2023

   Confirmation required
5. 5

   IN CASE BIDDER IS INDIAN FIRM OR FROM A COUNTRY THAT DOES NOT SHARE LAND BORDER WITH INDIA, SHALL CONFIRM AS UNDER:- I have read the clauses regarding restrictions on procurements from a bidder of a country which shares a land border with India as per Annexure F of WCRs e-TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f. 31.10.2022) with Ministry of Finance Order (Public Procurement No. 4), F. No. 7/10/2021-PPD(1) dated 23/02/2023 circulated vide OM No. F.7/10/2021-PPD dated 23.2.2023 (copy enclosed as enclosed document) ; I certify that this bidder (in whose behalf I am submitting this bid) is not from such a country which shares a land border with India (Note:- Indian firms and firms from countries not sharing border with India, may please confirm as YES)

   Confirmation required
6. 6

   In case your confirmation in commercial compliance regarding Code of Integrity, Misdemeanor and Penalties is "No", then provide/upload the names and addresses of your sister concerns or affiliates .

   Confirmation required
7. 7

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

Other Conditions

1. 1

   -Inspection by Consignee. -If PO value will be above Rs. 5 lakh than inspection will be done by TPI and if PO value will be below Rs 5 lakh than inspection will be done by consignee.
2. 2

   Terms & Conditions of Contract :- The contract shall be governed by latest version (along with all correction slips) of IRS conditions of contract, and all other terms and conditions incorporated in the tender documents. IRS Conditions of Contract is available in Annexure-E of WCR's e-TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f. 31.10.2022). All other terms and conditions shall be applicable as per WCR's e-TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f 31.10.2022) uploaded on IREPS website with file named Tender conditions applicable for all tenders published on or after 31102022 Version 7.0 which can be seen on Home Page of IREPS Website https://www.ireps.gov.in/ > Downloads > Public Documents > Goods & Services > by selecting Organization as Indian Railway, Zone as WCR and Department as Stores and Filtering the tab.
3. 3

   Delivery condition : Delivery upto destination

   Confirmation required
4. 4

   Please note that participation in tender is a serious business, withdrawing of offer or quoting unworkable rates will leads to debarring of firm for future participation in tenders.

   Confirmation required
5. 5

   In case the delivery date falls on a gazetted holiday or is subsequently declared as such, the purchase order will deemed to be re-fixed up to the next working date, modification if necessary may be issued suitably in this regard .

   Confirmation required
6. 6

   Railway reserves the right to place Bulk/Entire quantity on firms who have successfully supplied the tendered/similar item with RITES/Consignee inspection to any Railways/PU/Govt. Organization; such firms should submit PO; I/C and R.Note copies in support of their claim.

   Confirmation required
7. 7

   Udyam certificate : Firm should be attached udyam certificate for availing of MSE benefit as per policy.

   Confirmation required
8. 8

   If tenderer is an authorized dealer/stockist/agent of the principal manufacturer then current and valid Authorization letter must be enclosed with the offer otherwise their offer liable to be ignored.

   Confirmation required
9. 9

   Supply Installation and commissioning by firm will be done at consignee premises.

   Confirmation required
10. 10

    IRS condition applicable
11. 11

    If the firm is not supplied the material within given Delivery period then purchaser has the right to extend the delivery period by levying of liquidated damage of 0.5% Value of delayed supplies per week or part of week subjected to maximum limit of 10%of the value of delayed supplies irrespective of the period of delay.

    Confirmation required
12. 12

    The offers shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number.

    Confirmation required
13. 13

    GST No., along with HSN Code and Bank details shall be submitted along with the offer.

    Confirmation required
14. 14

    If all or most firms quote equal rates and cartel formation is suspected. Railway reserves the right to place order on one or more firms with exclusion of the same without assigning any reason thereof.

    Confirmation required
15. 15

    Tenderer must quote minimum delivery period for supply of the stores as this purchase is on urgency basis.

    Confirmation required
16. 16

    Tenderer should submit their offers with a validity of minimum 90 days. Offers valid for less than 90 days may be ignored.

    Confirmation required

1. 1

   Code of Integrity, Misdemeanor and Penalties :- Bidders are reminded to carefully go through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". Bidders shall certify that none of their sister concern or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender & which can give rise to a conflict of interest or fall under anti- competitive practices.The offers of all such sister concern or affiliates if quoted are liable to be rejected as per relevant provisions of IRS terms and conditions. Bidders shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. Bidders shall fully responsible for the declaration/certification regarding Code of Integrity, Misdemeanor and Penalties given in commercial compliance and it shall not be the Railways responsibility to verify the same. Bidders shall be liable for all consequences of violation of Code of Integrity (including termination of contract) as per provisions in Para 2505 & 2506 of IRS conditions of contract , if detected, at any stage.