set of Brake Pad for Disc Brake System of LHB Coaches (One LH & One RH), to Drawing / Spec. RDSO Spec. No. RDSO/2013/CG-01(Rev-3) Amendment-1

Special Eligibility Criteria

1. 1

   [A] This item is reserved to be procured from RDSO approved sources (RDSO UVAM Item ID: 3100337,SUB ITEM ID-3100337003) only. Purchaser reserves the right to procure Bulk/regular/entire quantity from RDSO approved vendors for the tendered item (as available on UVAM only for RDSO UVAM Item ID: 3100337,SUB ITEM ID- 3100337003).

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2. 2

   (b) Offers received from tenderers appearing in the Vendor list of nominated vendor/source approving agencies for tendered item (as available on UVAM only for RDSO UVAM Item ID:3100337,SUB ITEM ID- 3100337003) as 'Vendors for Developmental Orders' shall be considered eligible for Developmental Orders up to 20 percent of net procurable quantity (NPQ). "UVAM vendors for developmental orders" as appearing in UVAM VD (with RDSO UVAM Item ID: 3100337,SUB ITEM ID-3100337003) shall only mean those developmental vendors listed in UVAM VD without any conditions (this is as per Railway Board letter 2021/RS(G)/779/7 dated 09.05.2025 attached with this tender)

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3. 3

   Where there are not more than three Indian suppliers categorized as Approved Vendor for a particular item, developmental vendors can be considered for placement of bulk order without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. shall be considered in a transparent manner, subject to rates being reasonable. In such cases, the purchaser reserves the right to split the order quantity between one or more firms and Para 25.2 of Instruction to tenderers and General Conditions of tenders for supply contract [for indigenous tenders] shall be applicable. Such orders shall be treated as bulk orders. Indian Supplier shall be defined as follows: A supplier or bidder shall be considered to be from India if (i) the entity is incorporated in India, or ii) a majority of its hare holding or effective control of the entity is exercised from India, or iii) more than 50 percent of the value of the item being supplied has been added in India.

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4. 4

   The status of the vendor (i.e. approved or developmental vendor) shall be reckoned as on the date of tender opening and not thereafter. However, cases of downgrading/removal/ suspension/ banning etc., after opening of tender, shall be taken into account while considering the offers. The firms/tenderers who are not appearing in UVAM as Approved/Developmental Vendors of nominated vendor/source approving agencies will not be considered for ordering. However, such firms willing to participate, are advised to approach the concerned Vendor Approving agency for getting their name registered as approved/developmental vendor in the vendor directory maintained in UVAM.

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5. 5

   Bidder quoting on behalf as agent/trader on behalf of some RDSO approved OEM should submit OEM Autorization Certificate of RDSO approved OEM along with their offer. Any bids received without the OEM authorization certificate is liable to be summarily rejected. (Para 2.2.2 of NewInstructionstoTenderersGeneralConditions_25.pdf DT 20/07/2026.) (attached with tender)

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6. 6

   Earnest Money Deposit: BIDDERS ARE REQUIRED THE REQUIRED EARNEST MONEY DEPOSIT (EMD) ONLINE AS PER PARA 5.0 OF INSTRUCTIONS TO TENDERERS AND GENERAL CONDITIONS OF TENDERS FOR SUPPLY CONTRACT _25 DTD - 20/07/2026. ONLY THOSE BIDDERS SHALL BE EXEMPTED FROM PAYING EMD WHO FALL UNDER THE VARIOUS CATEGORIES AS GIVEN IN PARA 5.3 OF INSTRUCTIONS TO TENDERERS AND GENERAL CONDITIONS OF TENDERS FOR SUPPLY CONTRACT _25 DTD - 20/07/2026. However, bidders must submit the required documents to claim such exemptions, Offers of Tenderers who claim exemption for EMD but do not attach relevant documents in support of their claim, shall be treated as %u201COffers received without Earnest Money%u201D and will be summarily rejected. Offers of tenderers who do not submit requisite Earnest Money, and are also not exempted from submission of Earnest Money, will be summarily rejected. Traders/authorized agents bidding on behalf of some OEM shall not be exempted from paying EMD amount & such agents have to compulsorily submit the required EMD amount online otherwise their offers shall be summarily rejected.

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Check List

1. 1

   Have you attached any performance statements with your offer ?
2. 2

   Have you quoted in the prescribed performa ?
3. 3

   Have you quoted delivery period correctly and precisely ?
4. 4

   Have you kept your offer valid for 60 days.
5. 5

   OTHER TERMS AND CONDITIONS WILL BE APPLICABLE AS PER ATTACHED DOCUMENTS IN THIS TENDER.
6. 6

   I/we hereby agree to supply the offered goods at a quoted rates as per IRS conditions of contract and other terms & conditions specified in this tender.
7. 7

   Are you MSE bidders and seeking exemption from EMD, if so, Have you submitted required credential for tendered item?
8. 8

   Hard copy of Purchase order and modification advice will not be issued. Only digitally signed copies shall be issued online and vendors may download the same from ireps portal.
9. 9

   Have you ensured that all kinds of technical/commercial deviations in your offer have been clearly mentioned in the "Deviations" tab of the offer. If the deviations are uploaded in form of a document then it must have reference at the above nominated place on e-offer from duly indicating the file name of uploaded failing which such document will not be evaluated for deviations

Commercial-Compliance

1. 1

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document requiredConfirmation required
2. 2

   In a tender either the Agent on behalf of the Principal/ OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/product in the same tender. In cases where both principal/OEM and their agent participate in bidding for same item/product, any or both the bids shall be liable to be rejected.

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3. 3

   Goods & Services Tax (GST): All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per following conditions:- 1. The Purchaser shall not be responsible for any misclassification of HSN Number or incorrect GST rate, if quoted by the bidder. 2. Any increase in GST rate due to misclassification of HSN number shall have to be absorbed by the supplier. 3. Wherever the successful bidder invoices the goods at GST rate or HSN Number which is different from that incorporated in the purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in purchase order or billed. 4. Vendors will be required to adjust basic price to the extent required by higher tax billed as per invoice to match the all-inclusive price as mentioned in the purchase order.

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4. 4

   Do you agree to supply the tendered stores at the rates quoted by you in accordance with the Tender condition, Special tender conditions [if any] and IRS Conditions of Contract?

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5. 5

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

1. 1

   Validity of offer: 90 days. No deviation from the offer validity period stipulated in the tender is permitted.