Annual Maintenance Contract of 16 channel Voice Data Logger at S&T Remote Control Nagpur in Nagpur division of SECR. (for 18 Months) of AE Telelink Systems Ltd.

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The tenderer has to opt for taking payment through letter of credit (LC)as per Railway Board's letter no. 2018/CE-I/CT/9 dated 4.6.18.

Tenderers are required to quote their Permanent Account Number in the tender document.

Tenderers are required to upload their GST registration certificate

Tenderers are required to upload ESI & EPF registration certificate

•SPECIAL CONDITION: These special conditions must also be part of CAMC: i)Routine preventive maintenance: For routine check-up & preventive maintenance of Voice datalogger, one visits every months at REMOTE CONTROL/NGP must be done. ii)Training to be provided to enable SSE/Tele and his staff to carry out modification in connection with introduction of new new control circuits, change in time, discontinue of control circuits etc. iii)Shifting of Equipment: (a)Shifting of the equipment to a different location at the same station is required, the vendor shall depute his engineer/competent staff. Required labour, cables etc shall be supplied by the railways. No payments shall be made on this account. (b)The contactor staff to facilitate the shifting shall be deputed within 48 hours of information to the contactor representative, failing which penal provision mentioned in the special condition shall become applicable. (c)Railways shall make all the preparatory arrangements ready and shall make every effort to minimize the duration of stay of the contactor staff at the work site. iv)Cable damages, power outrage, intentional damages to the equipment shall be beyond the scope of AMC. However, damages caused due to power supply fluctuations shall be the responsibility of the contractor. v)Changes needed in software: 1.Changed needed in connection with introduction of new control circuits, changes in timings, discontinuation of control circuits etc shall be responsibility of the agency for which no extra payment shall be made.

•PAYMENT & PENALTY CAUSE: i)Full Payment for the visit will be given to the Contractor only after all AMC Obligations are fully discharged. Payment shall be made after maintenance service report, record of visit, failure and servicing done are verified and certified by Representative of Sr. DSTE/NAG and required UP time as specified is ensured. No payment for that visit will be made if the Contractor fails to visit station for testing/regular maintenance. ii)Defective component/equipment: Shall be repaired/ replaced within 48 hours of reporting to the representative of the agency. However, the responsibility of contractor is to ensure that the equipment is put right timely. If the repair/replacement takes more than 48 hours, a penalty of Rs. 1000 per day or a part thereof (from the time of reporting to contractor's authorized representative) shall be levied. The maximum penalty as mentioned above to be levied per month will be Rs. 25000/-. (As per RB letter No. 2010/Tele/3(5)/1 Dt 06.04.2025- 3346793). iii) Payment for AMC will be made on the basis of maintenance log book maintained by the authorized representative of Sr. DSTE/NAG & duly signed by both the parties. iv)In addition to that in case of a major failure, the agency will be compelled to attend at the earliest. All the spare parts of Voice datalogger system should be available with the agency for early rectification/repair. v)Sufficient manpower should be kept (24x7 hrs) for maintenance and early rectification of failure.

" PVC clause not applicable" in all Work Tender documents of S&T Deptt. Open line Works Contracts."

3. Certificate of satisfactory performance which is the basis of payment. The certificate of satisfactory performance will be issued by representative of Sr. DSTE/Nagpur/SECR.

A)General : 1)The contract will be govern by the general conditions of the contract & special conditions of contract as applicable to S.E.C.Railway. 2)In case any contradiction between general condition of contract & special conditions of contract, special conditions of contract will prevail over general conditions of contract. 3)Consignee of the work:-SSE/TELE/IC/NGP. 4)Sr.DPO/NGP's Letter No. P/R/NGP/Policy/Contract Labour/09 Dated 02.09.2009 for implementation of contract Labour (R&A) Act should be observed. 5)The contractor has to submit two contact number for fault reporting & passing other necessary information's 6)The rate quoted by the Contractor should be inclusive of all types of taxes , duties etc. 7)The contractor to display the following information's on steel board of size not less than 1m x 1m at all project sites for better appreciation of the project to railway officials and to the public as well. Name of the organization / Railway. -(1)Name of the project.(2) Approx. cost of project.(3)Expected date of completion.(4) Name and address of the contractor.(5) Address of engineer-in -charge.(As per Railway Board's no:-2014/CE-I/CT/)/21/1,dt:-10.11.14.)

(E) Contract Labour (R&A) Act, 1970 ProvisionsThe following provisions of Contract Labour (R&A) Act- 1970 shall be followed strictly.(i) The payment to the contract labourers should be made through bank/cheque.(ii) Identity Card should be issued to all contract workers.(iii) Necessary steps should be taken to deduct Provident fund from the payment made to the contract labour and ensure that the same is credited to their Provident fund account.(iv) Medical facilities from ESI, if applicable

(F) Coverage of all construction workers under the ambit of Employees Provident Funds &Miscellaneous provisions Act 1952The tenderer has to ensure the following:- 1.That all workers employed in the construction work in railways establishment are registered under UAN. 2.Compliance in respect of construction /other contractual workers deployed by them through contractors/sub contractors. 3.Compliance of construction workers engaged through contractors/sub contractors, it is necessary to not only ensure separate ECRs containing provident fund account number of their workers, but also copies of wages/salary register and attendance register. 4. Remittances of provident Fund and ECR should be verified from EPFO website before releasing the bills to avoid manipulation /misappropriation of provident fund dues by contractors /sub contractors. 5.Mention PF account number and UAN number on identity card of each worker including those engaged through contractors/sub contractors. 6.UAN number of all workers has to be activated by contractor so that the workers can get their e- passbook and even know about deposit of provident fund by the contractor last month along with PF balance just by giving a missed call from their registered mobile number.

G.The Contractor shall cordon the working area in colony and station premises at the time of work.

H. The Contractor shall clear the debris, left over material from site after completion of work,and then only final bill will be released.

I. The contractor shall take utmost care while carrying out the works so as not to cause any damage to the existing Railway underground and other cables. In case Cable isdamaged by the contractor due to fault of his personal, he is liable for a penality as per SECR's JPO No.SECR/S&T/Policy/959 dt.16.07.12, for the loss caused to the Railway. His work isalso liable to be stopped till such time he takes measures which are certified to be satisfactoryby the executing supervisors.

J. (3) In terms of provisions of clause 26A.1 to the General conditions of contract (GCC) , and R.B. letter No. 2012/CE- I/CT/O/20 dt. 10.05.2013 contractor shall employ following Qualified Engineers during execution of the allotted work:- (a) One Qualified Graduate Engineer when cost of work to be executed is Rs. 200 lakh and above ,and (b) One Qualified Diploma Holder Engineer when cost of work to be executed is more than Rs. 25 Lakh, but less than Rs. 200 Lakh. (4).Further in case the contractor fails to employ the Qualified Engineer , as aforesaid in para 3 above, he ,in terms of provisions of clause 26A.2 to the General conditions of contract , shall be liable to pay an amount of Rs. 40,000 and Rs. 25,000 for each month or part thereof for the default period for the provisions ,as contained in para 3 (a) and 3(b) above respectively.