ROOF MOUNTED AIR CONDITIONING SYSTEM WITH OUT THROUGH SPECN.NO.RDSO/2007/EL/SPEC/0055(REV.2) OR LATEST

Special Eligibility Criteria

1. 1

   [a] This item is reserved for procurement from sources approved by CLW with Item ID: 2100134.The Railway reserve the right to order entire or bulk quantity on CLW approved firm, the status of the firm will be reckoned as on the date of tender closing and not thereafter. But, in case of downgrading/removal /suspension/banning etc. after closing of tender, such changes shall be taken into account while considering the offers. [b] Traders must enclose tender specific authorization from the OEM along with the offer. This should be uploaded as an attachment to the offer. They must submit all the details of their OEM required as above, failing which their offer is likely to be ignored.The OEM's authorization certificate should be on the company's letter head and must contain the full name,designation,active e-Mail address and Mobile Number of the authorized signatory along with company's stamp.Without these the authorization certificated from OEM will not be considered as valid and offer will be summarily rejected without any back reference and no representation will be entertained. Bidders have to submit bid specific authorization from OEM otherwise their offer will summarily be rejected.

   Document requiredConfirmation required
2. 2

   In keeping with the Public Procurement (Preference to Make in India) Order, 2017, latest revision, it has been found that there exists sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to "Class I Local Suppliers" only and the vendors who do not qualify to be "Class I Local Suppliers" should not quote in the tender as their offers shall not be considered eligible for any ordering.In case any vendor who does not qualify to be a "Class-I Local Supplier" for the tendered item participates in the tender, it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

   Confirmation required

Commercial-Compliance

1. 1

   I). Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions. II).The Class I local supplier / Class II local supplier at the time of tender, bidding or solicitation shall be required to indicate percentage of local content and provide self certification that the item offered meets the local content requirement for Class I local supplier / Class II local supplier as the case may be. They shall also give details of the location(s) at which the local value addition is made. (III) In cases of procurement for a value in excess of Rs. 10 Crores, the Class I local supplier / Class II local supplier shall be required to provide a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practising cost accountant or practising chartered accountant (in respect of suppliers other than companies) giving the percentage of local content

   Document optional
2. 2

   Make In India Policy :- This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017 along with latest directives, issued by Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/5 dated 03/08/2017 and Railway Board Letter No 2020/RS(G)/779/2 Pt.1 dated 25.09.2020 & Railway Board Letter No 2015/RS(G)/779/5 (Vol.III) dated 22.06.2020 along with latest amendments.

   Document requiredConfirmation required
3. 3

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

Other Conditions

1. 1

   By TPI
2. 2

   Earnest Money Deposit (EMD): (1) EMD shall be submitted by tenderer as specified in tender schedule, along with their online offer. There shall be no exemption from submission of EMD for any tender or by any tenderer except those exempted. (2) Exemption to submit EMD will be given in the following cases : (a) Micro and Small Enterprises (MSEs) against UDYAM certification. (b) Other Railways and Government Departments. (c) Vendors registered with Railways for the trade group of the item tendered.(d) Vendors appearing on the approved vendor lists of RDSO, subject to approval status being valid on the date of tender closing.

   Document optionalConfirmation required
3. 3

   Guarantee/Warranty and necessary test certificate , TPI IC etc (if any) to be provided along with the supply of material.

   Document optional
4. 4

   Inspection shall be carried out by Third Party Agency .. Inspection place is to be indicated by tenderer with complete address.

   Confirmation required
5. 5

   . GSTIN No. of SECR for place of B u s s i n e s s : - Madhya Pradesh- 23AAAGM0289C1ZR, Maharashtra- 27AAAGM0289C2ZI, Odisha- 21AAAGM0289C1ZV and Chhattisgarh 22AAAGM0289C1ZT
6. 6

   Firm shall mention Address/place of inspection (in case of TPI inspection). The address shall preferably be OEM factory premises only

   Document optional
7. 7

   1. Bidder will have to Clearly mentioned the Make/Brand of the offered material in the bid. 2. Certificate of Conflict of Interest must be submitted along with the bid.

   Document optionalConfirmation required
8. 8

   SECURITY DEPOSIT (SD) A: 1 . 0 All successful tenderer shall deposit Security Deposit (SD) amount @5% of contract value rounded off to nearest higher Rs.10, subject to maximum Rs. 50 lakh for contract value upto Rs 50 Cr. In case of contract value above Rs 50 Cr. SD will be Rs 1 Cr. 2.0 There shall be no exemption from submission of Security Deposit (SD) for any tender or by any tenderer except following: i. The Contract value up to Rs.25 (twenty-five) lakh. ii. Other Railways and Government Departments. iii. PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. iv. In tenders issued against PAC, OEM in whose favour PAC has been issued. v.Vendors registered with Railways for the trade group of the item tendered for orders valued up to their monetary limit of registration. vi. Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. 3.0 Security Deposit (SD) shall remain valid for a period of 60 days, beyond the date of completion of all contractual obligations. 4.0 SD from successful tenderer should be received in purchase office within 21 days from the date acceptance letter issued by purchaser. In the event of successful tenderer (s) failing to deposit/submit SD in acceptable form within the prescribed period as aforesaid, the EMD submitted by such successful tenderer shall be automatically adjusted towards SD. In case where available EMD amount is less than required SD and the successful tenderer does not deposit the balance SD amount within stipulated time, then EMD shall be forfeited and case be dealt with as that of withdrawal of offer by the tenderer.

   Document optionalConfirmation required
9. 9

   Supply shall be made to consignee address and unloading shall be under scope of bidder without any additional charges payable by Railway

   Document optional
10. 10

    Firm to mention HSN Number along w i t h their offer. While submitting offers ,it shall be responsibility of bidder to ensure that they quote correct GST rate and HSN number.

    Document optional
11. 11

    SECURITY DEPOSIT (SD) B: 5.0 Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of contract, as amended from time to time, Purchaser shall have right to levy damages from the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non-exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly. 6.0 Apart from claiming damages from vendors, in case of failure to comply with the contractual obligations, Railways shall record poor performance of the vendors for taking suitable penal action. 7.0 SD can be submitted in following format: a. DD in the name of PFA/SECR/Raipur b. Fixed Deposit Receipt duly discharged and stamped in favour of PFA/SECR/Bilaspur (Non stock Items) as the case may be. c.Bank guarantee: In case Bank guarantee is submitted by supplier/ contractor, the same should be in the proper prescribed format for BG as per Annexure available on web site www.ireps.gov.in website link SEC Railway/PCMM. The stamp duty shall be @Rs.5/- per thousand or part thereof for the amount secured for such deed. The title holder of the BG shall be President of India acting through the PFA/SECR/Bilaspur . 8.0 Risk Purchase clauses shall not be applicable.

    Document optionalConfirmation required
12. 12

    Splitting Clause:- Splitting Clause is applicable . The purchaser reserves the right to split the procurement quantity between two or more sources depending upon the vital/critical nature of the item, quantity, delivery requirements, capacity of the firm, past performance of the firm and other terms.

    Confirmation required
13. 13

    Road Delivery:- In case of Road delivery, the date of delivery at destination (Consignee end) shall only be treated as delivery date irrespective of F.O.R./F.O.T. condition mentioned elsewhere in the contract/tender.

    Document optionalConfirmation required
14. 14

    MSE Clause:- Please indicate whether you are a Micro & Small Enterprises (MSE) with UDYAM certificate. Please also indicate whether the Enterprise is owned by SC/ST or women. Bidder is also required to submit UDYAM Certificate. The 25 % quantity shall be considered for award to MSEs including quantity for women owned MSEs & for SC/ST owned MSEs as per extant rules. The benefit of MSE policy shall only be considered if valid UDYAM certificate. If documents are not uploaded, this benefit will not be given to tenderer. Classification of Enterprise as Micro, Small or Medium Enterprise shall only be considered on the basis of UDYAM Certificate.

    Document optionalConfirmation required
15. 15

    1 Railway reserves the right to apply Policy instructions issued from time to time by the Ministry of Railways, Railway Board, Government of India on various matters viz.,Public procurement (Preference to Make in India) Order 2017, National Steel Policy,MSE Start up policy, Domestically Manufactured Iron & Steel Products, The Ministry of Electronics and Information Technology's Office Memorandum No. 33(1)/2017-IPHW dt. 26.10.2017 circulated under Rly Board's Letter No. 2011/RS(G)/779/9 dt. 06.12.2017 in furtherance of the Public Procurement (Preference to Make in India) Order 2017 and in supersession of the policy for providing Preference to Domestically Manufactured Electronic Products (DMEP) in Government procurement etc., in addition to the conditions/special conditions of tender or attached to the tender (NIT) if any

    Confirmation required
16. 16

    Compostable plastics and biodegradable plastics under Plastic Waste Management Rules, 2016 as amended is applicable as per Rly Board. Rly No. 2023/RS(G)/164/IR dated 19.03.2024 and guideline thereof.

    Confirmation required
17. 17

    The tenderers in their bids shall indicate the details of their Jurisdictional Goods and Service Tax (GST) Assessing Officers (Designation, address & email id). In case of a contract award, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional GST Assessing Officer mentioned in the Tenderer's bid.

    Confirmation required

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.