THREE GRADES OF GRAPHITE RAW MATERIALS PGI ATG C AND NIGRAN BX

TIN No. (Please upload copy compulsorily)

Website

Fax No:

Mobile No:

Item Part No / Description & Specification

K400804104312000106000007 GRAPHITE PROFILE,GRAPHITE PGI, DIA 120X106X7

K400804104312800106000007 GRAPHITE PROFILE,GRAPHITE PGI, DIA 128X106X7

K400804104312800116000007 GRAPHITE PROFILE,GRAPHITE PGI, DIA 128X116X7

K400804104315700143000007 GRAPHITE PROFILE,GRAPHITE PGI, DIA 157X143X7

K400804104316500143000007 GRAPHITE PROFILE,GRAPHITE PGI, DIA 165X143X7

K400804104316500153000007 GRAPHITE PROFILE,GRAPHITE PGI,DIA 165X153X7

K400804304025000068N GRAPHITE PROFILE,GRAPHITE ATG-C, DIA 250X68

K400804504305000025000050 GRAPHITE PROFILE,GRAPHITE NIGRAN-B, DIA 50X25X50

K400804504306000010000050 GRAPHITE PROFILE,GRAPHITE NIGRAN-B/BX, DIA 60X10X50

K400804504307000040000056 GRAPHITE PROFILE,GRAPHITE NIGRAN-BX, DIA 70X40X56

Item Part No / Description & Specification

K400804104312000106000007 GRAPHITE PROFILE,GRAPHITE PGI, DIA 120X106X7

K400804104312800106000007 GRAPHITE PROFILE,GRAPHITE PGI, DIA 128X106X7

K400804104312800116000007 GRAPHITE PROFILE,GRAPHITE PGI, DIA 128X116X7

K400804104315700143000007 GRAPHITE PROFILE,GRAPHITE PGI, DIA 157X143X7

K400804104316500143000007 GRAPHITE PROFILE,GRAPHITE PGI, DIA 165X143X7

K400804104316500153000007 GRAPHITE PROFILE,GRAPHITE PGI,DIA 165X153X7

K400804304025000068N GRAPHITE PROFILE,GRAPHITE ATG-C, DIA 250X68

K400804504305000025000050 GRAPHITE PROFILE,GRAPHITE NIGRAN-B, DIA 50X25X50

K400804504306000010000050 GRAPHITE PROFILE,GRAPHITE NIGRAN-B/BX, DIA 60X10X50

K400804504307000040000056 GRAPHITE PROFILE,GRAPHITE NIGRAN-BX, DIA 70X40X56

Commercial Terms & Conditions

Price Terms (FOB / Ex-works etc) as per INCOTERM 2010

Payment terms

Delivery period

Offer Validity

Order to be placed on Self / Others

Status of your Firm or Company

MSE owned by SC/ST/Women Entrepreneurs

Any other information

Kindly mention your Organisation/Company GST Number & also attach a copy of GST registration certificate.

Electronic Payment System

UAM NO.

Overall Consignment Details (approx.)

TERMS AND CONDITIONS

Public Procurement Policy-(APPENDIX-A TYPE-II)

MLC % (ENCLOSURE-A)

Format for Affidavit of Self Certification regarding Local Content (ENCLOSURE-B)

Clause Regarding restrictions - (ANNEXURE I )

Declaration Certificate For Procurement Of Goods & Services ( ANNEXURE II A)

Declaration certificate for works involving possibilityof sub contracting ( ANNEXURE II B)

GEM SELLER ID (Ref no 6/9/2020-PPD , under Rule-150 of General Financial Rules-2017): It shall be mandatory for sellers to be registered on GeM and to mention the GeM seller ID. In case the total amount of the bid is more than 25 Lakhs (including all taxes etc) and GeM seller ID is not provided then order will not be placed.

LIQUIDATED DAMAGES (LD) i) ) In the event of an order, HAL reserve the right to collect a sum of 0.5% per week (on the basic cost only excluding taxes and duties, if such details are furnished separately in the bid submitted) of delay or part thereof, subject to a maximum of 10% as HAL’s claim towards liquidated damages on the undelivered part of the order. ii) In case, quotes received without indicating the break up details of Taxes & duties etc. and orders placed subsequently on the composite value (without indicating breakup details of taxes & duties) then the LD shall be deducted on the composite. NOTE: In case of any Supplier is not agreeing the LD clause, the maximum LD amount(i.e. 10% of the basic order value) / to the extent not agreed LD value, shall be loaded in the Comparative Statement (i.e. during Comparison of Price of Offers), to determine the successful bidder. Hence, you are requested to confirm aceptance of our Standard Liquidated Damages clause in whole.

FALL CLAUSE The price quoted shall be in no event exceed the lowest price at which you sell the stores or offer to sell stores of identical description to any person(s) / organization including the purchases by any department of the Govt. of India, the State Govt. or any statutory undertaking of the Govt. of India / State Govt., as the case may be during the period till the completion of the performance of the order placed and during currency of the order. If at any time during the said period, the contractor reduces the sales price, sells or offers to sell such stores to any person / organization including the purchaser or any department of Central Govt. or any Dept. of State Govt., or any statutory undertaking of the Central or State Govt., as the case may be at a price lower than the price chargeable under the contract, he shall forthwith notify such reduction / sale or offer to sale to the Hindustan Aeronautics Limited and the price payable under the contract for the stores supplied after the date of coming into force of such reduction or sale or offer to sale shall stand correspondingly reduced.

EXIT CRITERIA: i) The contract/order may be terminated under the following circumstances: a) In the event of unsatisfactory performance by the vendor during the contract / order period, or any of the information provided by the supplier is found to be untrue, or supplier is found to have attempted to influence any person involved with the contract / order through unethical means, the contract / order shall be terminated with 1 month's advance notice without any financial implication to HAL. Notwithstanding the foregoing, in cases where it is found that a supplier is engaged in unethical practices, the same shall be barred from participating in the future contracts for a minimum period of 5 years. b) If there is change in the Customer requirement, contract / order shall beterminated with 1 month's advance notice. The liability ofHAL in this case will be agreed mutually. c) The supplier is declared bankrupt or becomes insolvent. d) The delivery of material is delayed due to causes of Force Majeure by more than 6months. e) Based on the decision of the Arbitration Tribunal. ii) In the event of termination of contract / order by either party, the supplier shall ensure the following: a) IPRs aretransferred to HAL to enable HAL to proceed on the workwith other suppliers.Suppliers also will render all assistance till theother suppliers fully take over the balancework. b) Transfer title and deliver all or any part thereof of the supplies,materials, work-in-process, finished products, Tooling, drawings and data produced or acquired by vendor specifically for the Productbeing terminated. c) Supplier shall ensure supply of products and its components /spares at least for a minimum period of 10 years from the date of such termination.

JURISDICTION The Court at JEYPORE, ODISHA only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract.

ARBITRATION All disputes or differences whatsoever arising between the parties out of or relating to the construction meaning and operating or effect of this contract or the breach thereof shall be settled by arbitration in accordance with the rules of arbitration of the ICA/ICADR and the award made in pursuance thereof shall be binding on the parties.

AGENTS/AGENCY COMMISSION: The seller confirms and declares to the buyer that the seller is the original manufacturer or authorized distributor / stockiest of original manufacturer or Govt. Sponsored / Designated Export Agencies (applicable in case of countries where domestic laws do not permit direct export by OEMS) of the stores referred to in this offer / contract / Purchase order and has not engaged any individual or firm, whether Indian or Foreign whatsoever, to intercede, facilitate or in any way to recommend to Buyer or any of its functionaries, whether officially or unofficially, to the award of the contract / purchase order to the Seller; nor has any amount been paid, promised or intended to be paid to any such individual or firm in respect of any such intercession, facilitation or recommendation. The Seller agrees that if it is established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later stage it is discovered by the Buyer that the Seller has engaged any such individual / firm, and paid or intended to pay any amount, gift, reward, fees, commission or consideration to such person, party, firm or institution, whether before or after the signing of this contract / purchase order, the Seller will be liable to refund that amount to the Buyer. The Seller will also be debarred from participating in any RFQ/ Tender for new projects / program with Buyer for a minimum period of five years. The Buyer will also have a right to consider cancellation of the Contract / Purchase order either wholly or in part, without any entitlement or compensation to the Seller who shall in such event be liable to refund all payments made by the Buyer in terms of the Contract / Purchase order along with interest at the rate of 2% per annum above LIBOR (London Inter Bank Offer Rate) (for foreign vendors) and Base Rate of SBI (State Bank of India) plus 2% (for Indian vendors). The Buyer will also have the right to recover any such amount from any contracts / Purchase order concluded earlier with Buyer. HAL has not appointed / authorized any person / agent to deal with the vendors in respect of the said contract. In case, if someone claims and interacts with the vendors it shall be duty of the vendors to bring such instances to the notice of HAL Management.

DECLARATION FOR RELATION WITH HAL: Bidders should declare the relation/ relatives of proprietor/ partner(s)/ Director(s) employed in HAL as per attached format alongwith tender document.

Please quote our GST registration number in all invoices raised for supply of goods and services under GST regime and also ensure filing of timely returns and payment of taxes and compliance of other applicable provisions on supplies under GST regime.

In the event of any disallowances of input credit or applicability of interest or any other financial liabilities on HAL, Koraput Division due to any default of supplier under GST, such implication shall be to supplier’s account.

Compliance to Section 171 – Anti-Profiteering Measure (GST ACT) i.e any reduction in rate of tax on any supply of goods or services or the benefit of input tax credit shall be passed on the recipient by way of commensurate reduction in prices. Hence, vendors shall inform the reduced rate of the outstanding supplies so as to ensure the compliance of Section 171 – Anti-Profiteering Measure (GST ACT).

Vendors must ensure compliance of all the applicable rules and procedure as envisaged in the GST regime. Any loss to HAL, Koraput Division due to fault/non –compliance of GST provisions by vendor will be to the vendor’s account.

For effecting payment. Original ink signed GST invoice should be submitted. GST will be paid only after verification of GSTR-1 status as submitted(Y) in GST portal against the same invoice.

IPR CLAUSE- The Intellectual Property Rights (IPR) will rest with HAL. Vendor will not directly deal with HAL’s customer for these items.

NEW TDS PROVISIONS UNDER SECTION 194Q OF INCOME-TAX ACT 1961 Vide CBDT Circular No.13/2021, dated 30/06/2021 TDS is applicable under Sub-section 194Q of the Income -tax Act 1961, with effect from 01.07.2021. Supplier’s confirmation required for 1. Supply of goods to HAL as a whole during the FY:2021-22 exceeding Rs.50 lacs [for deduction of tds u/s.194Q @ 0.1% on above 50lacs] 2. Income tax returns for preceding two years [ie FY:2018-19&2019-20] should have been filed [ if party not filed then deduction of tds u/s.206AB & 206CCA @ 5% higher rate]

All technical clarification regarding specification should be obtained before submitting the offer. Upon submission of offer, it is assumed that you have clearly & fully understood our requirement.

Please note that no change in the price bid is possible and there is no provision of submitting additional prices of optional items after opening of technical bid in e-procurement system.

Please ensure utmost care and caution while entering the data in the Price Bid. No typographical errors will be entertained afterwards.

All the prices of all relevant items with complete price breakup should be furnished in the single Excel file only. Separate Excel Sheet in the same file may be used to furnish Price Breakup or other detailed information.

In case of any additional information, catalogues, brochures, please upload separate documents.

In case of any queries, please contact us at +91-6853-221086. Fax no: +91-6853-220401. Email is [email protected]

In case of any assistance required in downloading / uploading tender documents, please contact our helpdesk at +91-80-2566 7000/7001

NAME OF THE UNIT WITH

REGD. OFFICE/ CORPORATE OFFICE

OFFICES/ STAFF ESTABLISHED IN INDIA

NATURE OF BUSINESS

DATE OF COMMENCEMENT OF BUSINESS

CONSTRUCTION OF COMPANY (INCORPORATED AS LTD., PVT LTD./PROPRIETARY)

NAME OF DIRECTORS/OWNERS WITH ADDRESS, TENURE AND THEIR BUSINESS ASSOCIATION

NAME OF THE CHIEF EXECUTIVE OF THE ORGANISATION AND EXPERIENCE

FOREIGN/INDIAN COLLABORATION, INCLUDING CONSULTANCY CONTRACTS, IF ANY

ANNUAL TURNOVER

CERTIFIED BALANCE SHEET FOR LAST TWO YEARS (COPIES TO BE ENCLOSED)

LOSS/PROFIT ACCOUNT FOR LAST TWO YEARS/ SOLVENCY CERTIFICATE

BANKERS GRADING OF THE ORGANISATION (LETTERS FROM BANK IN SEALED COVER TO BE ENCLOSED

SALES TAX REGISTRATION NO. AND DATE

ARTICLES OF ASSOCIATION (INCORPORATED UNDER COMPANY LAWS)

INFRASTRUCTURE

ISO CERTIFICATION. IF YES,

ARE YOU ORIGINAL EQUIPMENT MANUFACTURER (OEM)/AUTHORISED BY OEM TO QUOTE/RELATIONSHIP WITH OEM FOR THE IMPORTED PORTION OF THE OFFERED SYSTEM

IF THE ITEMS OFFERED ARE TOTALLY INDIGENOUS OR INCLUDE IMPORTED/SUB-CONTRATED ITEMS ALSO

VALUE IN % OF IMPORTED CONTENTS OF THE TOTAL VALUE OF THE SYSTEM

VALUE ADDITION, IF ANY, BY INDIAN SOURCE TO THE FOREIGN SUPPLIED ARTICLE(S)

RATE OF CUSTOM DUTY ON THE IMPORTED PORTION OF THE SUPPLIES. INDICATE CN/CHAPTER OF CUSTOM TARIFF ACT

ARE YOU ENTITLED FOR ANY CUSTOM DUTY EXEMPTION. IF YES PLEASE INDICATE CUSTOM NOTIFICATION REF.

% OF SUB-CONTRACTED ITEM BY VALUE OF THE TOTAL VALUE OF THE OFFERED SYSTEM

VALUE ADDITION, IF ANY, BY THE BIDDER TO THE SUB-CONTRACTED ITEMS

AVERAGE LEAD TIME OF DELIVERY OF THE IMPORTED COMPONENTS CONTAINED IN THE PROPOSAL

a) AVERAGE LEAD TIME OF DELIVERY OF OFFERED EQUIPMENT

ARRANGEMENT OF AFTER SALES SERVICE DURING WARRANTY PERIOD AND POST WARRANTY PERIOD FOR:

IS YOUR ORGANISATION REGISTERED WITH DGS&D/NSIC.

Overall Consignment Details (approx.)

HOW YOU CAME TO KNOW ABOUT THE TENDER?

HAL'S GST REGISTRATION NO:

Tender No.

Tender Due Date and Time

Tender Type

Public Procurement (Preference to Make in India), Order 2017 issued by Govt. of India Revised Dt: 04-June-2020 is applicable for this tender.

Public Procurement- Restrictions Under Rule 144 (xi) of the General Finance Rules (GFRS) , Order 2017 issued by Govt. of India Dt: 23-july-2020 is applicable for this tender.

Item Description

No. of Lines

Vendor Name

Vendor Address

GST ID No:(Mandatorly submit the GST Registration Certificate)

PAN No. (Please upload copy compulsorily)

Website

Email

Phone No:

Fax No:

Contact Person with Designation

Mobile No:

Offer reference No.

Offer date

Model No.

Currency

COMPLIANCE / NON- CONFIRMANCE

PART NO

PLEASE FORWARD THE SCANNED & SIGNED NDA (NON-DISCLOSURE AGGREMENT) FOR DOWNLOADING DRAWINGS/TECHNICAL SPECIFICATION/QUALIFICATION TEST SCHEDULE FROM SFTP SERVER. FOR ANY CORRESPONCENCE PLEASE CONTACT TRHOUGH EMAIL ID: [email protected]. IF ORDER PLACED, NO HARD COPIES OF DRAWINGS WILL BE PROVIDED. DRAWINGS SHOULD BE KEPT FOR MANUFACTURING. THE ITEM SHOULD BE MADE STRICTLY AS PER DRAWING MAINTAINING ALL THE TECHNICAL CONDITIONS.

Minimum Local content desired 40%. (Refer APPENDIX-A & ENCLOSURE-I FOR MLC%). Vendor should comply MLC minimum 40%. NOTE: THE OFFER RECEIVED WITHOUT INDICATING THE PERCENTAGE OF LOCAL CONTENT & WITHOUT SELF-CERTIFICATION WILL NOT BE CONSIDERED & REJECTED. IN CASE OF TWO BID TENDERS, IT IS MANDATORY TO INDICATE COMPLIANCE TO MLC IN TECHNICAL BID ZONE.

The suppliers shall quote unit price for development (NRC cost/R&D cost from DMSRDE,Kanpur if any etc) as well as future order quantity as projected in ANNEXURE-A. L-1 shall be determined as packagewise based on each raw material grades irrespective of sizes as mentioned in ANNEXURE-A .L1 shall be decided based on total quoted price with escalation if any, plus taxes and other charges as applicable for total requirement projected i.e developmental quantity plus future tentative annual requirement for each grade.

TECHNICAL TERMS & CONDITIONS

This tender is floated to develop the three grades of Graphite raw material for aero-engine application of fighter aircraft.The preliminary specification of this three grades of graphite,the billet size requirement to be developed and their quantity requirement are mentioned at Appendix-A.Full technical information is not available and needs to be developed for certification by the vendor in co-ordination with DMSRDE,Kanpur(DRDO). Vendor should give compliance that the specification and requirment is understood.

Vendor/Development Agency should give compliance that they are aware of the certification procedure guideline mentioned in IMTAR 2.0 issued by CEMILAC and also the latest mandate on following e-certification by CEMILAC.The procedure of e-Certfication and IMTAR document can be downloaded from CEMILAC website.It is mandated that all development activities shall be dealt with e-Certification of CEMILAC.

The vendor/Development Agency shall co-ordinate with DMSRDE,Kanpur (DRDO) for preparation of Qualification Test requirement /Procedure (QTR/QTP) of the three graphite raw material grades as mentioned in Appendix-A for further submission and approval by Certification Agency(CEMILAC). Preliminary suggested qualification test requirement for aero-grade graphite raw material are mentioned below,but the document shall be jointly finalised among Developer/DMSRDE/HAL/CEMILAC after review.

Vendor/Development Agency shall prepare and establish the Process Control Document(PCD) of the three graphite raw material to be developed, a mandatory document to be submitted based on which manufacturing will be done .The PCD essentially shall contain the details of all manufacturing steps and process control parameters. The PCD documents to be submitted to HAL for approval by Certification Agency(CEMILAC) prior to start development and manufacturing. Vendor shall establish Process control document(PCD) including following suggested parameter:

Vendor shall start the manufacturing of the development quantity after the finalisation and approval of QTR/QTP and PCD documents approved by CEMILAC. Each developemnt batch shall demonstrate:Process repeatability ,Property consistency & performance.

All testing for development as per the approved Qualification test requirment(QTR/QTP) shall be carried out by Industry at NABL accredited laboratories /Government apporved laboratories.

Developmental Quality Assurance Plan to be prepared by Quality Department of Vendor/Developing Agency with defining the various Qualification stages etc which will be witnessed by Vendor (Quality), HAL (Quality) and DGAQA (KPT) and same will be approved by DGAQA (KPT) through HAL.

Tests reports/Compliance status to be prepared by Vendor in line with the Developmental Quality Assurance Plan (QAP) approved by DGAQA and test results will be submitted to CEMILAC for issue of Provisional Clearance.

Documentation Deliverables for development cost :Vendor shall submit:-Technical Documents like Process control document(PCD) & Quality Asurance Plan(QAP) Quality Documents: Material Test Reports( NABL lab/Govt Approved lab) ,Calibration Records ,Batch Traceability Records ,Non-conformance Reports ,Statistical Analysis Report & Process Capability Report ,valid Provisional clearance/LoTA/LoA/ from CEMILAC/RCMA, Type record of development batch for acceptance at HAL

Developing agency to provide the Roadmap/certfication plan defining the various milestones/timeline for completion of Indigenisation activities.

Developing agency will provide necessary support with respect to all aspects including resolution of technical problems, snags / defects / failure observed.

Initially, development quantity as projected in ANNEXURE-A shall be supplied to HAL for prove out and certification of the graphite raw materials. After successful prove out of the graphite raw material grade wise , tentative future quantity shall be ordered as per HAL bulk procurement procedure.

The suppliers shall quote unit price for development (NRC cost/R&D cost from DMSRDE,Kanpur if any etc) as well as future order quantity as projected in ANNEXURE-A. L-1 shall be determined as packagewise based on each raw material grades irrespective of sizes as mentioned in ANNEXURE-A .L1 shall be decided based on total quoted price with escalation if any, plus taxes and other charges as applicable for total requirement projected i.e developmental quantity plus future tentative annual requirement for each grade.

Applicable GST, HSN Code shall be clearly indicated in the offer to be submitted by the Vendor/Development Agency.

Development timeline (T0)for each grade of graphite is mentioned as Appendix-A.T0 starts from the date of Placement of Order.

The vendor/ Development agency will be audited by HAL/DGAQA during the course of entire development activity for capacity assesment/ facility audit.

Vendor shall have the past experience in in developmet /supply for aerograde graphite products finding application in aerospace/defence sector.Necessary proof of document for approval from Defence user/Certification agency may please be submitted for scrutiny.

Vendor should have QMS certification approval like AS9100D / ISO 9001/ NADCAP/NABL.Vendor/Development Agency should furnish the necessary proof of document for scrutiny and compliance.

Intellectual Property & Data Rights:

Productionization Requirements -:After qualification, vendor shall: Maintain approved process defined in Process control document,Implement batch traceability ,Maintain approved raw material sources during bulk supply.Any process change during the bulk supply should have the approval of HAL/Certfication agency.

Long-Term Support Obligations -:Vendor shall provide: Minimum 15 years production support of raw material development & supply to HAL after qualification. The periodic process audits & Requalification support whenever demanded by HAL shall agreed by the development Agency.

Failure Analysis Clause: Any failed qualification sample shall require: Root Cause Analysis, Corrective Action Report & Re-qualification at vendor cost.

Technology Transfer Restriction:Vendor shall not subcontract critical processes Transfer process know-how to third party without approval of HAL.

Minimum Local content desired 40%. Vendor should comply MLC minimum 40%.

This RFQ is issued for new development of graphite raw material aero space application and defence platform use.No traders/dealers are allowed to participate in this tender .

Component manufacturing from developmental graphite raw material supplied after provisional clearance from certification agency,evaluation at Engine platform level for final clearance.

TERMS AND CONDITIONS (CONFIRMATION IS MANDATORY)

PRICE BID - FOR DEVELOPMENTAL QTY

INTEGRITY PACT (IP)

Public Procurement Policy-(APPENDIX-A TYPE-II)

Format for Affidavit of Self Certification regarding Local Content (ENCLOSURE-II)

Clause Regarding restrictions - (ANNEXURE I )

Declaration Certificate For Procurement Of Goods & Services ( ANNEXURE II A)

Declaration certificate for works involving possibilityof sub contracting ( ANNEXURE II B)

All technical clarification regarding specification should be obtained before submitting the offer. Upon submission of offer, it is assumed that you have clearly & fully understood our requirement.

Please note that no change in the price bid is possible and there is no provision of submitting additional prices of optional items after opening of technical bid in e-procurement system.

Please ensure utmost care and caution while entering the data in the Price Bid. No typographical errors will be entertained afterwards.

All the prices of all relevant items with complete price breakup should be furnished in the single Excel file only. Separate Excel Sheet in the same file may be used to furnish Price Breakup or other detailed information.

In case of Two bid system, Prices should be entered only in the "Price Bid" Excel File. No Price details should be entered in any other uploaded document or Technical Bid. If prices are entered in the Technical Bid or any other document other than "Price Bid" Excel File, then your offer will be commercially rejected for violation of Two-bid system procedure.

In case of any additional information, catalogues, brochures, please upload separate documents.

In case of any queries, please contact us at +91-6853-221086. Fax no: +91-6853-222292/220401. Email is '[email protected].

In case of any assistance required in downloading / uploading tender documents, please contact our helpdesk at +91-80-2566 7000/7001

COMPLIANCE

NON- CONFIRMANCE

COMPLIED

NOT COMPLIED

NOT APPLICABLE

COMPLIANCE/NOT COMPLIED/NOT APPLICABLE

Indigenous Part No

2nd Year