COPPER TUBE

Special Eligibility Criteria

1. 1

   Tenderers shall be eligible for placement of bulk [minimum 80% of Net Procurable Quantity] order who are CLW approved sources for the Copper Tubes (UVAM ID 2100087).

   Document optionalConfirmation required
2. 2

   Offers of developmental vendors appearing in U-VAM for the tendered item can be considered for developmental order up to 20% of NPQ.

   Document optionalConfirmation required
3. 3

   Where there are not more than three Indian suppliers categorized as Approved Vendors for the tendered item, suppliers categorized as Developmental Vendors (without any condition for prototype / field trial clearance) can be considered for placement of bulk order without any quantity restrictions in terms of clause 10.10.3.1 Section II of CLW Bid Document 2026 (Copy attached).

   Document optionalConfirmation required
4. 4

   (i) Offers of vendors whose CCA has been done but their names do not appear in UVAM for the tendered item/item mentioned in eligibility criteria may be considered for small quantity developmental order [up to 5 Percent of Net Procurable Quantity]. (ii) Offers of vendors whose CCA has not been done may be considered for small quantity developmental order [up to 5 Percent of Net Procurable Quantity] only if, along with offer, they enclose required past credential for supply of same item / similar to tendered item, details of Plant & Machinery, Testing Facility, QAP, ISO Certificate and other relevant documents to substantiate their capacity to manufacture and supply the tendered item subject to successful capacity-cum-capability assessment and completion of formalities as per the bid condition. (iii) The sources of the Copper Tubes shall be eligible for developmental order without assessment and with prototype inspection clause who are having minimum 3 years of experience (as on the closing date of the tender) in design and manufacturing of the item for application on rolling stock over IR or World over. (iv) The sources of the Copper Tubes, who do not have minimum 3 years of experience (as on the closing date of tender) in design and manufacturing of the item for application on rolling stock over IR or World over, must upload details of testing and measuring equipment/quality control, machinery and plant, QAP, manpower details, ISO certificate, credentials for manufacturing & supply of similar items along with their offer to substantiate their capacity & capability to develop this item. Failure to furnish requisite details by the tenderer with regard to machinery & plant, testing equipment, QAP, manpower details etc. may make the offer liable to be ignored. Rolling Stock means electric locomotive, diesel locomotive, electric multiple unit, diesel electric multiple unit, train sets, coaches and metro rakes. Total small quantity developmental order in a tender on above mentioned category of firms shall not exceed 5% of NPQ. Offers of firms on whom developmental order with capacitycum-capability assessment and/or prototype inspection of CLW/Other PU/Other Zonal Railway is pending i.e. Final prototype inspection certificate has not been issued till the closing date of tender, will not be considered for repeat developmental order

   Document optionalConfirmation required
5. 5

   Tendered item is reserved to be purchased only from Class I bidders as per Railway Board letter dtd. 02/05/2025 (copy enclosed). In keeping with the public procurement (Preference to Make in India) order 2017, as amended, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to class I local suppliers only .Vendors who do not qualify to be class-I local suppliers should not quote in the tender as their offer shall not be considered for any ordering. In case any vendor who does not qualify to be a class I local supplier for the tendered item participates in the tender it does so at it's own risk and cost and railways shall not be liable for any loss or damage caused to the vendor.

   Confirmation required

Check List

1. 1

   Have you gone through the terms and conditions mentioned in the Tender Schedule, special condition of the tender if any and the CLW BID DOCUMENT- (Rev.V) Jan. 2026 (Copy attached). Having participated in the tender, it will be considered that you have gone through all the conditions mentioned in these documents and the same are accepted by you.
2. 2

   Have you agreed to supply the tendered stores at the rates quoted by you in accordance with the IRS conditions of contract and in accordance with special and other conditions specified / attached with the tender?
3. 3

   Have you ensured that you are GST compliant and you have quoted Tax structure/ rates as per GST law?
4. 4

   Have you attached the self declaration certificate for percentage of local content and details of location where local value addition is made?
5. 5

   Have you read the Public procurement policy: Make In India guidelines attached to the tender and offered bid after complying the conditions mentioned therein?
6. 6

   Have you agreed for submission of SD if you are not exempted from the same as per the tender condition mentioned inCLW BID DOCUMENT- (Rev.V) Jan. 2026 ( Copy enclosed).
7. 7

   Have you submitted requisite amount of EMD if you are not eligible for exemption from the same.
8. 8

   Have you attached relevant document if you claimed to avail benefit and preferential treatment as MSE firm.
9. 9

   Have you attached relevant document along with the offer for certificate of compliance regarding restrictions under Rule 144 (xi) of GFR -2017.

Commercial-Compliance

1. 1

   (a) All the bidders/Tenderers while quoting the rates should clearly indicate HSN Code, the rate of applicable duties and taxes included in the prices quoted by them. Any variation in tax structure/rate due to introduction of GST, shall be dealt with under Statutory Variation clause (b) All the bidders/Tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law. (c) All vendors should have GST Registration Number. (d) GST Act and Rules as applicable from time to time is applicable (e) In case the successful tenderer is not liable to be registered under CGST/GST/ UTGST/SGST ACT, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
2. 2

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.

   Document optionalConfirmation required
3. 3

   The Firm shall pass on (as per section 17 (1) of CGST/SGST Act) any reduction in tax rate on supply of goods or any benefit of input tax credit to the Railway through a commensurate reduction in price without any undue delay. To the above effect the firm should give declaration that all the benefits accruing on account of change in tax rate and any additional input tax credit (ITC benefit) shall be passed on the Railways.

   Document optionalConfirmation required
4. 4

   Earnest Money Deposit (EMD): All bidders except those who are exempted from submitting EMD as per relevant para of CLW BID DOCUMENT- (Rev.V) Jan. 2026 (Copy attached), shall be required to submit EMD as per the amount mentioned in the tender schedule. Offers submitted by bidders without EMD who are not eligible for exemption shall be summarily rejected.

   Document optionalConfirmation required
5. 5

   Security Deposit [S.D.]: All bidders except those who are exempted from SD must agree to furnish Security Deposit [S.D.] as applicable @ 5% of contract value subject to maximum Ceiling limit as mentioned in CLW BID DOCUMENT- (Rev.V) Jan. 2026 failing which their offers will be summarily rejected. Bidders (except approved vendors for tendered item/ items as mentioned in the eligibility criteria for bulk order) claiming exemption from paying Security Deposit [S.D.] must upload requisite document towards such claim, along with the offer as per relevant para of CLW BID DOCUMENT- (Rev.V) Jan. 2026 (Copy attached).

   Document optionalConfirmation required
6. 6

   In compliance to Public Procurement (Preference to Make in India), Order 2017 -Rev circulated vide Railway Board letter dated 20.08.2024, bidders to indicate percentage of local content and provide self certification that the item offered meets the local content requirement for Class-I local supplier and also give details of the location at which the local value addition is made.

   Document optionalConfirmation required
7. 7

   Bidders claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises [MSEs] should necessarily enclose relevant document [ Udyam Registration certificate]. Bidder may please refer the CLW BID DOCUMENT- (Rev.V) Jan. 2026 (Copy attached).

   Document optionalConfirmation required
8. 8

   The authorized dealer has to upload the tender specific authorization letter from the manufacturer authorizing him to submit offer against this tender. The tender specific authorization to the tender should be directly from the manufacturer without which, the offer will be summarily rejected.

   Document optionalConfirmation required
9. 9

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

1. 1

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.

2. 2

   Validity of offers: Offers should be valid for 120 days after closing date of tender. Any offer having lesser validity shall be deemed as commercially unresponsive and will be summarily rejected.