BOLT 1-14 12 PT as per Drg.No. 9096320 ALT a specn: PURCHASE SPECIFICATION NO- MISC:401 Rev-R1

Special Eligibility Criteria

1. 1

   The Purchaser (BLW) reserves the right to procure entire or bulk quantity (minimum 80% of Net Procurable Quantity) from the approved vendors for the tendered item as per UVAM with item ID No. 2200084 (Unified Vendor Approval Module) Vendor Directory in IREPS website [As applicable on the date of tender opening]. The status of the firm shall be reckoned as on the date of tender opening and not thereafter unless a case of downgrading/removal /suspension/banning. Note: Directory of approved vendors of RDSO, CLW, BLW, RCF, ICF, MCF and CORE as available on UVAM only shall be considered valid directories for all purposes by all stakeholders. Vendor directories being maintained in other forms (manual or online), if any, shall not be valid. 2.Where there are not more than three Indian suppliers categorized as Approved Vendors for the tendered item, Suppliers categorized as Developmental Vendors can be considered for placement of bulk order without any quantity restrictions in terms of para 2.12 along with sub Para of BLW Tender Document (Rev. Year2026).

   Document optionalConfirmation required
2. 2

   (a) Offers of developmental vendors appearing in U-VAM for the tendered item (without any condition for prototype/field trial clearance) can be considered for developmental order up to 20% of NPQ. (b) Developmental vendors appearing in U-VAM (with condition for prototype/field trial clearance) as well as vendor whose name do not appear in U-VAM for the tendered item may be considered for small quantity developmental order as per existing guideline.

   Confirmation required
3. 3

   Offer of vendors whose name do not appear in U-VAM for the tendered item will be considered for developmental order only if, along with offer, they enclose required past credential of supply of same item / similar to tendered item, details of Plant & Machinery, Testing Facility, QAP, ISO Certificate and other relevant document to substantiate their capacity to develop and supply the tendered item subject to successful capacity-cum capability assessment and completion of formalities as per the bid condition. Note- For RDSO controlled items, placement of developmental order on new sources may be recommended with provision in Letter of Acceptance (LOA) that capability and Capacity assessment (CCA) will be done by RDSO. Formal PO shall be issued subjected to CCA clearance by RDSO.

   Confirmation required

Check List

1. 1

   Have you mentioned MAKE/OEM?
2. 2

   Have you furnished the details of equipment/quality control?
3. 3

   Have you quoted price on the basis of free delivery to destination, indicating the break up?
4. 4

   Have you mentioned model number?
5. 5

   Have you mentioned Country of Origin?
6. 6

   Have you submitted the Banker s report?
7. 7

   Have you furnished the statement of deviations, if any?
8. 8

   Have you uploaded technical literature/Details?
9. 9

   Have you submitted requisite Earnest money?
10. 10

    Have you read the schedule of requirement and confirm the conditions therein and in case of any deviation the same has been mentioned in deviation statement?
11. 11

    Have you quoted as per the tendered Specifications / Drawings?
12. 12

    Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers?
13. 13

    Have you mentioned name of brand?

Commercial-Compliance

1. 1

   Firm should go through BLW tender documents 2026 and ensure to submit EMD, if asked in tender, unless fall in exempted category. If fall in the category of EMD exemption, bid securing declaration (duly signed as per attached annexure-4.14) must be uploaded along with offer failing which offer will be summarily rejected.

   Document optionalConfirmation required
2. 2

   Do you agree to supply the tendered stores at the rates quoted by you in accordance with the Tender condition, Special tender conditions [if any] and IRS Conditions of Contract.

   Confirmation required
3. 3

   If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise [in per cent of order value] with further breakup of MSE owned by SC/ST. [Information will be provided in per cent terms with 6 fields, Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others]
4. 4

   In case of trader/Agent, the current and valid tender specific authorization certificate from their principals should be submitted. In case of OEM/Manufacturer they should submit an undertaking that they are OEM/Manufacturer.

   Document optionalConfirmation required
5. 5

   Please indicate [Y/N] whether you are interested in availing the benefits available to Micro and small Enterprises [MSEs] of their participation in Govt. If yes, Please attach the requisite registration certificate specifically for the tendered item for the same application issued by appropriate agency. Please note that in absence of the requisite certificate uploaded / submitted along with the offer, such benefits may not be extended.

   Document requiredConfirmation required
6. 6

   Do you confirm unqualified acceptance of Inspection clause mentioned in SOR, Bidders may please note that in case of non acceptance of inspection clause or acceptance with any deviation/rider, the offer is liable to be ignored. [In case it is neither confirmed nor denied, it would be presumed that bidder has accepted this special condition of SOR.

   Document optionalConfirmation required
7. 7

   Have you attached any performance statements with your offer?

   Document optionalConfirmation required
8. 8

   Any bidder from a country which shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Registration Committee constituted by the Department for Promotion of lndustry and lnternal Trade (DPllT). The tenderers shall submit certificate as per Annexure 4.15, regarding compliance with this order failing which offer will liable to be rejected.

   Confirmation required
9. 9

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.

   Confirmation required
10. 10

    In case bidder has quoted Excise Duty, Sale Tax ,Service Tax, or any other levy Bidder to confirm Whether statutory variation will be applicable for these levies.

    Confirmation required
11. 11

    Please enter the percentage of local content in the material being offered.Please enter 0 for fully imported items, and 100 for fully indigenous items.The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Confirmation required
12. 12

    Failure and Termination - If the Contractor fails to deliver the goods or any instalment thereof within the period fixed for such delivery in the contract or as extended or at any time repudiates the contract before the expiry of such period the Purchaser may without prejudice to his other rights - (a) recover from the Contractor as agreed liquidated damages and not by way of penalty a sum equivalent to %BD (half) percent of the price of any goods (including elements of taxes, duties, freight, etc.) which the Contractor has failed to deliver within the period fixed for delivery in the contract for each week or part of a week during which the delivery of such goods may be in arrears where delivery thereof is accepted after expiry of the aforesaid period. Upper limit for recovery of liquidated Damages in Supply Contracts will be 10 % (Ten Percent) of value of delayed supplies irrespective of delays, unless otherwise provided, specifically in the contract, or (b) without prejudice to the Purchaser right to record adverse performance of the contractor for taking appropriate administrative action, cancel the contract or a portion thereof and forfeit the security deposit. (c) Wherever Security deposit has been exempted for any reason, levy damages from the supplier, not by way of penalty, an amount equal to Security Deposit amount, as would have been applicable had he not been an exempted vendor. These damages shall be treated as recoveries outstanding against the Contractor and dealt with accordingly. (d) In case of failure by contractor to meet deliveries for any lot, Railways may cancel the contract for defaulted part by forfeiting SD commensurate to that lot. (Authority Railway Board Letter no. 2004/RS(G)/779/11/Pt. dated 23.12.2019. Note- It may be noted that clauses (a), (b), (c) and (d) above are applicable to regular (bulk) orders, whereas only clauses (b), (c) &(d) are applicable to in-side developmental orders up to 20% of the Net Procurement Quantity (NPQ).

    Document optionalConfirmation required
13. 13

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.