NRJM000097

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Tender Inviting Authority: BHEL EDN BANGALORE

Name of Work:SUPPLY OF MATERIAL

Contract No: NRJM000097

Name of the Bidder/ Bidding Firm / Company :

Sl. No. Item Description Item Code / Make Quantity Units Estimated Rate in Rs. P BASIC RATE In Figures To be entered by the Bidder in Rs. P Addition / Deduction Addition / Deduction Values Currency Convertion against each Item Quoted Currency in INR / Other Currency BASIC RATE In Figures To be entered by the Bidder in Rs. P GST (If applicable in Percentage) GST Amount in Rs. P TCS (If applicable in Percentage) TCSAmount in Rs. P HSN / SAC Code

1 Antifrogen Coolant TI0668122161 KG Excess(+) Full Conversion INR 0.000

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COMMERCIAL TERMS

Tender department: CE MM, EDN, BHEL, BANGALORE RFQ/NIT/Enquiry no. NRJM000097

Tender floated through NIC e-Procurement system Website - https://eprocurebhel.co.in/nicgep/app . Vendor to submit offer only though NIC e-Procurement system.

Sr. No DESCRIPTION Details Bidder's Acceptance / Response Remarks if any

1 Price Basis Prices will remain firm, till the validity of RC or till the completion of supplies against the purchase orders placed against this Rate Contract whichever later.

2 Terms of Delivery DDL, BHEL EDN, Bangalore (Free delivery to EDN/BHEL Bangalore including packing & forwarding charges)

3 Delivery Period Total quantity requirement is for 12 months, Indicate the best possible delivery schedule from the date of issue of Purchase Order with Best possible quantity per Month. Date of receipt of materials at Stores / BHEL EDN Bangalore will be treated as delivery for purpose of penalty.

4 Payment Term 100% within 45 days from the date of receipt of material at EDN Stores.

5 Evaluation of L1 vendor Evaluation will be done on item wise lowest bidder will be considered for ordering.

6 Penalty for delay in delivery Penalty of 0.5% per week at the basic price of the good for undelivered quantity of supply portion, subject to a maximum of 10%. For Supply, Date of receipt of material at BHEL stores treated as delivery for purpose of penalty.

7 Loading towards Penalty for delay in delivery For any deviation in penalty term, the offer will be liable for loading as per ITB.

8 Other terms & conditions For detailed Terms and Conditions, kindly refer to the following: A: INSTRUCTIONS TO BIDDERS/SELLERS(Doc No :BHEL:EDN:ITB-SHOP) available at www.edn.bhel.com (RFQ-PO Terms & Conditions) B: GENERAL CONDITIONS OF CONTRACT FOR PURCHASE(Doc no :BHEL:EDN:GCC-SHOP)available at www.edn.bhel.com (RFQ-PO Terms & Conditions)

9 Validity Quotation should remain valid for a period of 90 days from the due date.

10 Reverse Auction BHEL shall be resorting to Reverse Auction (RA) (Guidelines as available on www.bhel.com) for this tender. RA shall be conducted among the technocommercially qualified bidders.Price bids of all techno-commercially qualified bidders shall be opened and same shall be considered as initial bids of bidders in RA. In case any bidder(s) do(es) not participate in online Reverse Auction, their sealed envelope price bid along with applicable loading, if any, shall be considered for ranking.

11 Declaration for GFR 2017 Rule 144(Xi) Declaration to be uploaded (Format attached)

12 Declaration for Make in India Declaration to be uploaded (Format attached)

13 Declaration for MSME Any Bidder falling under the MSE category shall furnish UDYAM Registration certificate in support of the same along with their techno-commercial offer. Note: If the bidder does not furnish the above in the tender, the offer shall be processed construing that the bidder does not fall under the MSE category.

13.a MSE Category declaration If the bidder belongs to any of the below MSE category, the bidder to mention Social Category and Gender in the REMARKS column and furnish UDYAM Registration certificate containing these details in support of the same along with their techno-commercial offer. a. SC/ST Owned b. Women Owned Note: If the bidder does not furnish the above in the tender, the offer shall be processed construing that the bidder does not fall under the above category.

14 Declaration The bidder declares that they will not enter into any illegal or undisclosed agreement of understanding, whether formal or informal with other bidder(s). This applies in particular to prices, specifications, subsidiary contracts, submission or non-submission of bids or any other actions to restrict competitiveness or to introduce cartelization in the bidding process. In case, the Bidder is found having indulged in above activities, suitable action shall be taken by BHEL as per extent policies/guidelines.

15 Warranty warranty period shall be applicable for a period of 18 months from the date of delivery of goods

16 No Deviation We hereby confirm that all the terms & conditions of tender are accepted without any deviation and any additional commercial term or deviation in commercial term mentioned anywhere else shall be ignored and not be considered for evaluation

17 Rate Contract Acceptance This RFQ is for entering into Rate contract (RC) with BHEL for the tendered item. Validity of the RC will be 12 months from the award of Rate Contract. Firm orders will be placed during the tenure of Rate Contract. May please note that, these quantities are projections based on the current business scenario and expected orders from customers. In the eventuality of business not coming through, BHEL is not obligated to exhaust the ordering of RC quantities.

18 Rescheduling of Deliveries BHEL reserves the right of postponement, rescheduling or staggering of delivery based on the project schedule.

19 Non acceptance of RC Offer will be liable for commercial rejection for non acceptance of clause no 16 & 17

20 Tolerance NA

21 Documents for bill processing For goods / works / services on Indian Suppliers / Contractors: Irrespective of the value of the invoice amount, the supplier/ contractor should necessarily upload the invoice details on BHEL SUVIDHA portal at https://suvidha.bhel.in/suvidha/, prior to despatch/raising invoice. All documents as per contract checklist, along with additional documents (if any), must be uploaded on the portal. It is mandatory that tax invoices with a net amount (including taxes) exceeding Rs five lakhs uploaded on the portal are digitally signed using a Class 3 Digital Signature Certificate (DSC) issued by a licensed Certifying Authority. Submission of invoice document in hard copy is allowed for invoices with a net amount (including taxes) equal to and upto Rs five lakhs in case the requirement for digitally signed invoice is not explicitly mentioned in the contract checklist. In order to process bill submitted on Suvidha portal for net invoice amount up to ₹5 lakhs (including taxes) - Upload of Class 3 Digitally Signed Tax Invoice is not mandatory, however if uploaded copy is not Class 3 Digitally Signed then hardcopy must be submittedThe Invoice will not be accepted in absence of the above. Depending upon the PO, despatch documents may include one or more documents from the following: 1. Invoice for payment (original) 2. Invoice for payment (extra copy) 3. Packing list mentioned items in each box number 4. LR Copy 5. Warranty certificate 6. PBG if applicable as per PO 7. Copy of UDYAM certificate for considering MSE, if applicable 8. Copy of First Inspection call letter along with TC The precise list of despatch documents needed for the project will be specified in the Purchase Order. One set of Invoice, Packing List and L/R or AWB shall be e-mailed/faxed immediately to BHEL-EDN after despatch.

(1) Any tender condition does not prohibit any bidder to submit their offer along with clause wise deviation from the specification/commercial terms of tender. Changes, if any, in technical specification / Scope etc. shall be informed to participating bidders only. (2) Any additional commercial term or deviation in commercial term, if sought by vendor, should be clearly brought out in this commercial bid document. Any additional commercial term or deviation in commercial term mentioned anywhere else shall be ignored and not be considered for evaluation (3) Any technical or commercial clarification for this tender can be raised before one week of offer submission date. No clarification will be entertained by BHEL after given cut-off date. Clarifications with regard to the tender shall be addressed to purchase officers whose e-mail IDs are given below: [email protected], [email protected] & [email protected]. (4) The evaluation currency for this tender shall be INR. (5) For the purpose of availment of GST amount as Input Tax Credit (ITC), time limits are mentioned and as of now it is September of the subsequent Financial Year. If complete set of invoice and other supporting billing document required as per PO is not submitted to concerned Purchase Officer at least 45 days prior to this cut-off date, BHEL will not be able to avail Input Tax Credit and hence corresponding GST amount will not be paid to the vendor / contractor.