19 INCH RACK , COOLING FANJIG BOX CASE

HINDUSTAN AERONAUTICS LIMITED SLRDC DIVISION, BALANAGAR, HAL POST, HYDERABAD 500 042, (TELENGANA) INDIA

Tender Ref: SLRDC (HAL) /547/104/1

RFQ date: 16-03-2026 Due date : 26-03-2026

Name of the Bidder

Bidder reference No

Sl. No. Description/Part No Qty HSN Code/ SAC Code Currency Price per unit Total Basic Cost

1 AL,C R ,1422 H/482W X 600D RAL 7035 ,With Accessories as per ANNEXURE-1 1 Nos

2 Cooling Fans with 230V AC, 50CFM or Higher, Size: 92x92x38 mm as per Annexure-1 15 Nos

3 JIG BOX CASE INSTR S42 3U/84T/365 ,With Accessories as per ANNEXURE-1 3 Nos

4 JIG BOX CASE INSTR S42 4U/84T/365,With Accessories as per ANNEXURE-1 1 Nos

Any others: Company name

SL. NO. Technical & Quality Requirements COMPLIANCE (Y/N)

1 Supplies of components/parts should be preferably from the recently manufactured batch but not older than 60 months from the date of manufacture

2 COC REQUIRED FROM OEM/AUTHORIZED DISTRIBUTOR & COC TO CONTAIN DETAILS OF DATE OF MANUFACTURE / DATECODE / BATCH CODE AND COUNTRY OF ORIGIN Is Required along with dispatch of items.

3 DATE CODE IS MANDATORY WITHIN THE 5 YEARS

4 Warranty Period: The Items supplied shall be free from any defects/workmanship and shall be guaranteed for Quality/satisfactory performance for a period of 12 months from date of acceptance. Any defect because of faulty material (if not supplied by HAL)/workmanship noticed during the guarantee period shall be rectified by the supplier free of cost.

SL. NO. GENERAL TERMS & CONDITIONS COMPLIANCE (Y/N)

1 PRICE: The prices quoted should be firm and fixed till execution of PO and exclude subsequent claims or price increase of any kind. The bidder is required to indicate prices against individual line items. Price quoted should be on F.O.R. Destination basis inclusive of all charges including transit insurance

2 In case of OEM Authorized Stockist/ Distributor please enclose relevant authorization from respective OEM/ Manufacturer/ Principals)

4 VALIDITY OF THE QUOTATION: Price quoted should be net and unless otherwise specified should remain valid for our acceptance for a minimum of 180 days from the closing date of enquiry and the materials of offered should be kept under provisional reservation for this quotation.

5 TENDER DUE DATE: The due date for submission of quote is 26-03-2026, 16:00 Hours (Date/ time)

6 SUBMISSION OF TENDER

Submission of Tender : Response to bid through e-Procurement should be uploaded in the e-portal only. 1. Bidders are requested to submit their proposals (Technical and Price bid) online at HAL's eprocurement portal (http://eproc.hal-india.co.in or link to e-Procurement through www.hal-india.co.in). Tenders submitted through any means other than e-procurement portal will not be considered and will be rejected (No Hard copies of Technical and Price bid should be submitted). 2. Response to bid through e-Procurement should be uploaded in the e-portal only. Bid submitted by bidder’s authorized dealer / distributor/channel partner should accompany with ink signed authorization letter of the bidder to whom tender has been originally issued. In the absence of authorization letter, the bids submitted shall be considered an unsolicited. 3. Vendors should ensure the bids are submitted as per RFQ well before due date and time of tender. Vendor may note technical bid should include technical aspects only. If prices are indicated in the technical bid or attached as a part of technical bid even in the form of PDF, the offer will not be considered for evaluation.

8 DELIVERY SCHEDULE: 6 Weeks from the date of placement of Order

8a Liquidated damages : To recover from the Vendor as agreed liquidated damages and not by way of penalty a sum of 0.5% value of the stores which the Vendor has failed to delivery as aforesaid, for each week or part of a week during which the delivery of such stores may be in arrears with a ceiling of 10% of the value of the stores in defaultor.

9 PAYMENT TERMS: a)The standard Payment Terms are 100% payment (Net 30 days) after receipt and acceptance of items at HAL’s works, through transfer to suppliers Bank Account by ECS.

10 FALL CLAUSE: The price quoted shall be in no event exceed the lowest price at which you sell the supplies or offer to sell supplies of identical description for similar quantity/terms to any person(s)/ organization including the purchases by any department of the Govt. of India, the State Govt. or any statutory undertaking of the Govt. of India/ State Govt., as the case may be during the period till the completion of the performance of the order placed and during currency of the order. If at any time during the said period, the vendor reduces the sales price, sells or offers to sell such supplies to any person/ organization including the purchaser or any department of Central Govt. or any Dept. of State Govt., or any statutory undertaking of the Central or State Govt., as the case may be at a price lower than the price chargeable under the contract, Vendor shall forthwith notify such reduction/ sale or offer to sale to the HAL and the price payable under the contract for the supplies supplied after the date of coming into force of such reduction or sale or offer to sale shall stand correspondingly reduced

11 Bribes and Gifts: Any bribe, commission, gift or advantage given, promised or offered by or on behalf of the Vendor or his parties, agent or servant or any one on his or their behalf to any officer, servant, representative or agent of HAL or any person on his or their behalf in relation to the obtaining or to the execution of this or any other contract with HAL shall in addition to any criminal liability which the Vendor may incur, subject to the Vendor to the cancellation of this and all other contracts with HAL and also to payment of any loss or damage resulting from any such cancellation thereof. Any question or dispute as to the commission of any offence under the present clause shall be settled by HAL in such manner and on such evidence or information as they may think fit and sufficient and their decision shall be final and conclusive

12 Immunity to Government of India: It is understood and agreed that the Government of India is not a party to this agreement and has no liabilities, obligations or rights hereunder. It is expressly understood and agreed that HAL is an independent legal entity with power and authority to enter into contracts solely in its own behalf under the applicable Laws of India and General Principles Contract Law. The vendor shall agree, acknowledge and understand that HAL is not an agent, representative or delegate of the Government of India. It is further understood and agreed that the Government of India is not and shall not be liable for any acts, omissions, commissions, breaches or other wrongs arising out of the contract. Accordingly, vendor expressly waives releases and foregoes any and all actions or claims against the Government of India arising out of this contract, not to sue the Government of India as to any manner, claim, and cause of action or thing whatsoever arising out of or under this agreement.

13 Fall Clause: The price quoted shall be in no event exceed the lowest price at which you sell the supplies or offer to sell supplies of identical description for similar quantity/terms to any person(s)/ organization including the purchases by any department of the Govt. of India, the State Govt. or any statutory undertaking of the Govt. of India/ State Govt., as the case may be during the period till the completion of the performance of the order placed and during currency of the order. If at any time during the said period, the vendor reduces the sales price, sells or offers to sell such supplies to any person/ organization including the purchaser or any department of Central Govt. or any Dept. of State Govt., or any statutory undertaking of the Central or State Govt., as the case may be at a price lower than the price chargeable under the contract, Vendor shall forthwith notify such reduction/ sale or offer to sale to the HAL and the price payable under the contract for the supplies supplied after the date of coming into force of such reduction or sale or offer to sale shall stand correspondingly reduced

14 Arbitration: The Arbitration Proceedings shall be conducted in India under the Indian Arbitration and Conciliation Act, 1996 and its subsequent amendments from time to time. The award of such Arbitration shall be enforceable in Indian Courts only. The law applicable to conducting arbitration shall be Indian law. The arbitration tribunal shall be consisting of sole arbitrator. The arbitrator, who shall not be a citizen or domicile of the country of either of the parties or of any other country unacceptable to any of the parties, shall be nominated by the parties within ninety (90) days of the receipt of the notice mentioned above, failing which the arbitrator may be nominated under the provisions of Indian Arbitration and Conciliation Act, 1996 or by dispute resolution institution like International Centre for Alternative Dispute Resolution (ICADR) or India International Arbitration Centre (IIAC). In case, nomination of sole arbitrator under Indian Arbitration and Conciliation Act, 1996 or by dispute resolution institution like ICADR/IIAC is not acceptable to either of the parties, then the sole arbitrator may be nominated by the President of International Chamber of Commerce, Paris, but the said nomination would be after consultation with both the parties and shall preclude any citizen with domicile of any country as mentioned above. The Arbitration Tribunal shall have its seat in India. The award of the Arbitration shall be final and binding on the parties to this contract. Each party shall bear its own cost of preparing and presenting its case. The cost of Arbitration including the fees and expenses of the arbitrator shall be shared equally by the Vendor and the HAL, unless otherwise awarded by the Arbitration Tribunal. The language(s) of the arbitration shall be English. Except as may be required by law, neither a party nor its representatives may disclose the existence, content, or results of any arbitration hereunder without the prior written consent of (all/both) parties.

15 Eligible Goods & Services: a) Country of Origin: The term “origin” used in this clause means the place from where the Services (and incidental Goods, including subcontracted components) are arranged and delivered, or manufactured. b) Bidder’s country which shares a land border with India: (Note: For details please refer HAL Circular no. HAL/CD/617(GFR-Rule144(xi))/2020/444 dt.04-09- 2020. The appropriate Appendix i.e. Appendix-A (Type I & II) & Appendix-B (Type I & II), may be considered for inclusion along with RFQ/RFP). Any bidder from a country, which shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority (i.e. the registration committee constituted by the Department for Promotion of Industry and Internal Trader (DPIIT). However, the bidders from those countries (even if sharing a land border with India) to which the Government of India has extended lines of credit or in which the Government of India is engaged in development projects are not required to register with Competent Authority and will be eligible to bid in this tender. Bidder from a country, which shares a land border with India, for the purpose of this Order means:- i) An entity incorporated, established or registered in such a country; or ii) A subsidiary of an entity incorporated, established or registered in such a country; or iii) An entity substantially controlled through entities incorporated, established or registered in such a country; or iv) An entity whose beneficial owner is situated in such a country; or v) An Indian (or other) agent of such an entity; or vi) A natural person who is a citizen of such a country; or vii) A consortium or joint venture where any member of the consortium or joint venture falls under any of the above. Unless otherwise stipulated in the Contract, country of origin of ‘Services’ and related ‘Goods’ under the contract shall have their origin in India or other countries and must conform to the declaration, made by the Vendor in its bid regarding but not limited to any restrictions on certain countries with land-borders with India. The successful bidder shall not be allowed to sub-contract works to any vendor from a country, which shares a land border with India unless such vendor is registered with the Competent Authority.

16 Risk Purchase : The Vendor will supply quality items as per approved sample and also the quantity intended by the concerned Division in full as per terms and conditions of respective orders. In case the Vendor fails to execute the order either in terms of quality or in quantity, HAL reserves the right to procure from elsewhere at the risk and cost of the Vendor and any extra expenditure incurred due to this purchase is payable by the Vendor.