QBCA1 RELAY

Special Eligibility Criteria

1. 1

   [A] This item is reserved to be procured from RDSO approved sources only. [RDSO Item ID : 3100385 & Sub Item ID: 3100385007 as available on UVAM]. (a) Purchaser reserves the right to procure Bulk/regular/entire quantity from approved vendors/sources of nominated vendor/source approving agencies for the tendered item (as available on UVAM only). (b) (i) Offers received from tenderers appearing in the Vendor list of nominated vendor/source approving agencies for tendered item (as available on UVAM only) as 'Vendors for Developmental Orders' shall be considered eligible for Developmental Orders up to 20 percent of net procurable quantity (NPQ). (ii) 'Developmental Vendors' are only such vendors which are listed as developmental vendors on UVAM without any condition. (Authority- Railway Board's letter no. 2021/RS(G)/779/7 dt. 09.05.2025). (c) Where there are not more than three Indian suppliers categorized as Approved Vendor for a particular item, developmental vendors can be considered for placement of bulk order without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, delivery performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. shall be considered in a transparent manner, subject to rates being reasonable. In such cases, the purchaser reserves the right to split the order quantity between one or more firms and Para 25.2 of Instruction to tenderers and General Conditions of tenders for supply contract [for indigenous tenders] shall be applicable. Such orders shall be treated as bulk orders. Indian Supplier shall be defined as follows: A supplier or bidder shall be considered to be from India if (i) the entity is incorporated in India, or ii) a majority of its shareholding or effective control of the entity is exercised from India, or iii) more than 50% of the value of the item being supplied has been added in India. (d) The status of the vendor (i.e. approved or developmental vendor) shall be reckoned as on the date of tender opening and not thereafter. However, cases of downgrading/removal/ suspension/ banning etc., after opening of tender, shall be taken into account while considering the offers. (e) The firms/tenderers who are not appearing in UVAM as Approved/Developmental Vendors of nominated vendor/source approving agencies will not be considered for ordering. However, such firms willing to participate, are advised to approach the concerned Vendor Approving agency for getting their name registered as approved/developmental vendor in the vendor directory maintained in UVAM.

   Document optionalConfirmation required
2. 2

   In compliance of Railway Board letter no. 2015/RS(G)/779/5(Vol.III) Dated: 22.06.2020 (copy attached) and in keeping with the Public Procurement (Preference to Make in India) Order, 2017 as amended, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of this tendered item is restricted to Class I local suppliers only (Class-I local supplier means a supplier / service provider, whose goods, services or works offered for procurement, has local content equal to or more than 50%). The vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Bidders are required to indicate the Local Content in their offered product in the requisite field in the offer form.

   Document requiredConfirmation required

Check List

1. 1

   Have you quoted price on the basis of free delivery to destination, indicating the break up ?
2. 2

   Have you quoted delivery period correctly and precisely ?
3. 3

   Have you kept your offer valid for 90 days.[validity of 120 days is required for items of Machinery and Plants] ?
4. 4

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers ?

Commercial-Compliance

1. 1

   In case the successful tenderer is not liable to be registered under GST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
2. 2

   Condition for GST - All the bidders / Tenderers should ensure that they are GST compliant and their quoted tax structure / rates are per GST Law.

   Document optionalConfirmation required
3. 3

   GST Condition regarding HSN number of tendered item- [i] It shall be responsibility of the bidders to quote correct HSN number and corresponding GST rate. [ii] The offers shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter se ranking. While submitting the offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [iii] Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder. [iv] Wherever the successful bidder invoices the goods at GST rate or HSN number which is different from that Incorporated in the purchase order; payment shall be made as per GST rate which is lower of the GST rate incorporated in the purchase order or billed. [v] Vendor is informed that she / he would be required to adjust her / his basic price to the extent required by higher tax billed as per invoice to match the all inclusive price as mentioned in the purchases order. [vi] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and Statutory Amendments in the quoted GST rate and HSN number, under SVC.

   Document optionalConfirmation required
4. 4

   Firm should mention make/model no. of the offered item along with its detailed technical parameter. They should also submit Para wise comments on the technical specification of the tender.

   Document optionalConfirmation required
5. 5

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous item. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optionalConfirmation required
6. 6

   Declaration in compliance of OM of MoF dated 23.07.2020 : "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. [Where applicable, evidence of valid registration by the Competent Authority shall be attached.]" (2) If such declaration given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination of contract and further legal action in accordance with law.

   Document optionalConfirmation required
7. 7

   I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to Code of Integrity, Misdemeanor and Penalties. I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], Anti- Competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railways responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.

   Document optionalConfirmation required
8. 8

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

1. 1

   Validity of offer: Minimum 90 days. No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   "Bidders are reminded to carefully go through IRS Conditions of Contract (included and uploaded along with the bid document) particularly Para 2500 etc., those pertaining to "Code of Integrity, Misdemeanor and Penal measures". If two or more bidders are found to be sister concerns or affiliates (having common partner/director promoter owner/holding company decision control etc.) the offers of all such sister concerns are liable to be rejected as per relevant provisions of IRS terms and condition". They are therefore earnestly urged to refrain from committing violation of code of integrity in general and conflict of interest and anti competitive practice.