Rate contract for Composite Grooved rubber sole plates to RDSO Drg no. T-8747; Validity: 2 years

Special Eligibility Criteria

1. 1

   Bulk Purchase will be made only from those firms who are appearing as approved vendors of RDSO for Sub item: CGRSP as available on UVAM only

   Document optionalConfirmation required
2. 2

   Firms which are appearing as 1.Developmental vendors of RDSO for sub item CGRSP (Item ID: 3100584; Sub Item ID: 3100584002) as available on UVAM only and 2. Approved/developmental vendors of RDSO for sub item 'NCR GRSP' (Item ID: 3100584; Sub Item ID: 3100584003) as available on UVAM only are eligible for placing developmental order and developmental order up to 20% of NPQ may be placed on such sources

   Document optionalConfirmation required
3. 2.1

   Please note that as per Railway Board's Letter No.2021/RS(G)/779/7 Dt. 09.5.2025, Sl.No.5, Developmental Orders will be considered on those firms who are listed as Developmental Vendors on UVAM Vendor Directory without any Conditions.

   Document optionalConfirmation required
4. 3

   The status of vendor shall be reckoned as on the date of tender closing and not thereafter. However, cases of downgrading/ removal/ suspension/ banning etc., after closing of tender, shall be taken into account while considering of offers. For further details, tenderers are requested to refer the General Conditions / instructions to tenderers

   Confirmation required
5. 4

   For further details of Eligibility Criteria, tenderers are requested to refer Clause 1.2 of RDSO Lr. No. QAC/Vendor/Policy , Dt:17.09.2021 attached along with this tender which will be followed in this case.

   Confirmation required
6. 5

   In Keeping with the Public Procurement (Preference to Make in India) Order, 2017, as amended, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to Class I local suppliers only ( i.e. with minimum local content of 50% as defined in Railway Board letter No. 2020/RS(G)/779/ 2/Pt.1 dated 25.09.2020 with latest amendments, if any) and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

   Document optionalConfirmation required
7. 6

   Restrictions under Rule 144(xi) of GFR-2017: a) I have read the clause regarding Restrictions under Rule 144 (xi) of GFRs.2017 on procurement from a bidder of a country which shares land border with India and as detailed in Tender documents. b) I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. c) I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered. [wherever, applicable, evidence of valid registration by the competent authority shall be attached]. Note: If the tenderers are not agreeable to above declarations, they have to categorically mention about the disagreement in Techno Commercial Deviation.

   Document optionalConfirmation required

Commercial-Compliance

1. 1

   Inspection by RITES (Non-TPI) shall be carried out through Process Inspection methodology, in terms of Railway Board letter No. 2024/RS(G)/779/12 dtd 16.10.2025, as attached with the tender as "Process inspection of Rail Pads", and as laid down in Railway Board letter No. 2022/RS(G)/779/8 dtd 18.03.2024, attached with the tender as "RB Letter Process Inspection".

   Document optionalConfirmation required
2. 2

   EMD submission is mandatory. For exemption and other details see para 13 of Instructions to Tenderer for e-tender

   Document optionalConfirmation required
3. 3

   All Vendors exempted from submitting EMD, as per Para 13.1 of instructions to tenderers, irrespective of type of tender, i.e. Single, Limited or Open, shall be required to sign a bid securing declaration as per Annexure -A ENCLOSED WITH INSTRUCTION TO TENDERERS. By seeking exemption of EMD by the tenderer, it will be considered that the contents of Annexure-A have been read and unconditionally agreed and accepted by the tenderer. FOR FURTHER DETAILS PLEASE REFER INSTRUCTION TO TENDERERS AND GENERAL TENDER CONDITIONS

   Document optionalConfirmation required
4. 4

   Tender not accompanied with Bid Security declaration will not be evaluated

   Document requiredConfirmation required
5. 5

   I/We agree to supply the tendered stores at the rates quoted by me/us in accordance with the IRS Conditions of Contract and [or] special and [or]other conditions specified/attached with the tender.

   Confirmation required
6. 6

   I/We agree to accept Instructions to Tenderers for e-tenders, General Tender Conditions available at SOUTH CENTRAL RAILWAY STORES DOCUMENTS LINK

   Confirmation required
7. 7

   This tender complies with Public Procurement Policy (Make in India) Order 2017, revised date16-09-2017, issued by department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter No.2015/RS(G)/779/2/Pt.1 dated 25.09.2020 & 2020/RS(G) 779/2/Pt.1 3322671) dt.20.08.2024

   Confirmation required
8. 8

   Please mention Bi-Monthly supply capacity (In Nos ) of your firm for the tendered item.

   Document optionalConfirmation required
9. 9

   Please mention the "Place of Inspection"for Inspection. It may be noted that offers received with Place of Inspection other than the approved Work Address, as reflecting in the UVAM Vendor Directory for the tendered item, may be liable to be ignored, confirmation against this clause will supersede deviation quoted elsewhere. Also, if Place of Inspection is other than the Address on which PO will be issued, firm should mention the same in the Offer. Any delay in supply of material due to this will be on tenderer's account

   Document optionalConfirmation required
10. 10

    Firm shall furnish Tender specific authorization from OEM. (if manufacturer is not quoting directly)

    Document optionalConfirmation required
11. 11

    The Firm shall furnish the statement of Deviations. (preferably 'NIL')

    Confirmation required
12. 12

    Delivery Schedule:- a)Supply to be completed within 3 months from the date of PO. 1-month additional mobilization period will be given for 1st lot only. b)The rate of supply mentioned in the tender is tentative, and the actual rate of supply will be specified in the Supply Order based on requirement of this Railway and/or RDSO specified capacity of the firm.

    Confirmation required
13. 13

    Firm Shall submit Performance statement of last 3 years.

    Document optionalConfirmation required
14. 14

    Offer should be valid for 120 days

    Confirmation required
15. 15

    The Firm shall furnish the clause wise compliance on Technical Specifications, if applicable

    Confirmation required
16. 16

    The bidder shall give self- certification for local content in the quoted item at the time of tendering. However, at the time of execution of the project, for all contracts above INR 10 Crore, the contractor/ supplier shall be required to give local content certification duly certified by cost/ chartered accountant in practice. For cases where it is not possible to provide certification by Cost/Chartered Accountant at the time of execution of project, the supplier shall be permitted to provide the certificate for local content from Cost/Chartered Accountant after completion of the contract, within time limit acceptable to the procuring entity. In case the contractor/ supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to Class-II/ Non-local, a penalty upto 10% of the contract value may be imposed.

    Document optionalConfirmation required
17. 17

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

General Instructions

1. 1

   EMD CLAUSE: All bidders are exempted from submission of EMD except those disqualified from such exemption as per details mentioned in Instructions to Tenderers.
2. 2

   SD Clause: Time for deposit of SD: SD from successful tenderer should be received in purchase office within 21 days from the date of communication of acceptance with respect to the purchaser. There shall be no exemption from submission of Security Deposit (SD) for any tender or by any tenderer except following: a) The Store contract cases of value upto Rs 25 (Twenty Five) lakh, b) Other Railways and Government departments, c) Indian Ordnance Factories, d) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. e) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. f) Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued up to their monetory limit of registration. g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. h) Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of SD for these items. (Please see details in attached instructions to tenderers).
3. 3

   SD Clause is applicable. For exemption and other details see para 14 of Instructions to Tenderer for e-tender
4. 4

   Tenders submitted online through IREPS only will be considered. All corrigenda to this tender will also be issued online through IREPS and bidders are advised to keep a watch for such corrigenda, if any and quote their bids accordingly.
5. 5

   All conditions shall be as per tender document.
6. 6

   Procurement of Raw Materials:- The raw material required for the manufacture of the tendered material shall be procured from approved sources only if specified in the (1) RDSO Drawing and/ or (2) RDSO Specification and / or (3) RDSO Manual/ Code for the tendered item and / or (4) Inspection methodology as specified for the tendered item

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

3. 3

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.