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Tender Value
₹1 Cr
EMD Value
₹2 L
Closing Date
8 May 2026, 4:00 pmClosed
Manjusha Chandra
Administrative Officer
Daroga Rai Path, R-Block Patna
Manjusha Chandra
Administrative Officer
Request for Proposal (RFP) for the Empanelment of Firms/Agencies for Providing Event Management Services to WCDC and its Field Offices across the State of Bihar
129291
NIT No:- WCDC/Event/2026-27
Open Tender
GENERAL
Patna
• Name of the Bidder
• Name of the Firm/Agency
• Complete Postal Address of the Firm
• PAN No.
• GST No.
• Contact No.
• Email Id
• Date of Incorporation of the Firm
• Firm Registration No.
• Details of Ownership/Constitution
• Website address (if any)
GENERAL
ITEM RATE
L1
1
19 documents required · 19 mandatory
₹5,000
Yes
Processing Fee: 3540
₹2 L
Yes
Conference Room, WCDC, Daroga Rai Path, Road No-2, R. Block, Patna-800001 (Bihar)
17 Apr 2026
17 Apr 2026
8 May 2026
17 Apr 2026
8 May 2026
17 Apr 2026
24 Apr 2026
(Inclusive GST)
Per Day
Setting up of Pavilion (German Hanger with wooden floor)
Film Screening facility
Stage
seating capacity 0f at least 75-100 persons for Inauguration,
Live Demonstration Activity,
Exhibition Stalls
Theme Pavilion
Carpeting: Proper Carpeting of Mela/Event Pavilion
Roofing: Plywood and properly covered from top with waterproof material. Tarpaulin roofing with cloth/cotton cloth interior ceiling.
Fascia and Welcome Gate: Welcome gate .
Thematic Design Should be made on the front fascia to have a decorating appearance with flowering work & flowerpot
Sale Stall: Setting up U shape exhibition cum sale stall & stall with stall and counter
Construction of audience gallery- Rollup Standee, Selfie Point
Construction of Film screening Hall:
With AC Units in place, demonstration of different schemes and achievements/ Short Film Screening with Projector, Screen, Sound System.
Furnishings:
Chairs
lighting Arrangement Inside and outside of Pavilion,
Bathroom
LED Tube lights
Metal Lights switch and socket for each stall and Thematic area
Par light
VIP Lounge:
Construction of VIP Lounge with carpeting
Sofa with center table, service table.
Room freshener, mosquito repellent, cloth ceiling, wooden batten, theme-based lamp sheds, construction of western toilets with appropriate structure for walling, ceiling, sanitary fitting, wash basin water connection for each toilet, sewerage pit, sweepers to keep the toilet clean with bleaching powder, phenyl etc on daily basis.
Rest room for stall participant: Construction and Accommodation space for stall participant It should contain all facilities like Bed, Pillow, Blanket, Towel & Toilet (Ladies guest separately)
Provision of drinking water with Disposal glass
Dust bin
LED Display: with sound system for different Mela place & Pavilion shall have Sound system, Amplifier-01, Cordless mic- 02.
Electricity: Sufficient and reliable power backup (Generator) along with electrical connection and installation in and outside the pavilion of WCDC.
Video/photography arrangement
Fire Safety: Fire Extinguisher in Pavilion
Security Guard round the clock.
Platform for live demonstration & press conference, for 10 people & food stall 05 nos. runed by women.
Pagoda
Fountain
Table
Parachar vahan
Food packet with Drinking water for the event
Food stall runed by women.
Anchor
Any other small work as per requirement (Cap, T-shirt, Folder, Bag, Sapling, Mementos etc.)
Total
Note: 1. The bidder has to quote the rate for each item in all columns. 2. The rate quoted shall be inclusive of GST & all taxes as per applicable rate.
Tap a document below to read it instantly. You can also download everything as a ZIP if you prefer.
RFP_for_Event_Management_Agency.pdf
NIT • 0.73 MB
SECTION 5 FINANCIAL FORMS Event_Managemen.xlsx
NIT • 0.01 MB
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