Tender for the Pune Book Festival 2026.

Structure Waterproof and Fire Retardant International made Hangar with Aluminum structure having a span of minimum 50mtr. (bidders, who have minimum 50 mtr. hangar structure may only apply) in width with waterproof and fire-retardant sheet (Copy of the certificate to be attached) should be strong enough to sustain high speed wind/rain pressure. The hangar structure should cover stalls (3x3 mtr.) having passage of 3 mtr. (at least) in between the line of stalls with entry and exit gate. Double ply wooden platform or platform on jack of 4”-9” height made with 19mm thick hard board and bed supported with providing 2”x2” wooden batons in properly leveled having no undulation, create no sound on using and covered with brand (*) new printed laminated carpet (two colour, one for stall (grey colour) and other printed carpet for passage/open areas). In addition to the above, Hangar structure should have the following items: (i) 6 Glass doors in each hangar (for entry & exit gates) (ii) 500 ceiling fans in all hangars (iii) Ceiling and walls of each hangar from inside should be covered with multi-colour cloth/printed fabric. Colour pattern to be approved by NBT (Image Attached at Annexure-XVIII). (iv) Entire Hangar structures & food court area should be surrounded by Tin Wall with saffron color/White cloth (neat and clean) wall (3 sides for hangars except front side and for food court to be covered from all sides except Food Court Gate) (v) 150 Mojo Iron Barricades (Height 4 ft. x Length 6ft.) with wheels should be provided one day before start of the Book Festival. (vi) 15-20 Multi power sockets in food court. In addition, Fire retardant Certificate with validity to be attached with tender document. The flex/branding of the book Festival may be affixed/provided on the Hangar structures (Stall Hangar structure and Auditorium Hangar structure should be as per the designs mentioned at Page No._____) as per the details given below: 1. Branding on both sides (i.e. front & back side of hangars) in triangular shapes) and the side walls (i.e. left & right panel of the entry & exit gates) of all Hangars (as per the images at Branding-1 & Branding- 3 of Hangar Image). 2. Branding on the Roof of each Hangar Structures (50mtr. x 50 mtr= 2500 sq. mtr.), as per the image at Branding-2 of Hangar. 3. Branding on Pillar at the main entry. 4. Decoration of Entry Point of the structures with flowers/artificial flowers in consultation with Festival/Officer In-charge (If required). The design of the Gates should be provided by the vendor for finalizing by the Festival/Officer In-charge. Note: Designs of all branding will be provided by NBT. Note: All branding should be on Iron Frame except roof branding). * Kindly note that international made hanger should be neat & clean (Dry cleaned) before putting up for installation. Note: the entire food structure design/specifications should be shown in the 3D format during the Digital Presentation In case the Auditorium is required to be constructed outside the Hangar structure, the wooden platform with brand new printed laminated carpet (as per the specification mention below) is also required in the Auditorium. *Providing & laying on hire basis a brand new printed laminated carpet, non-woven needle punch carpet of genuine fiber minimum overall weight 1000 gm/ sgm (+ 5%) having minimum 3.90 mm thickness preferable containing 375 gm polyester fiber or equivalent fiber (+ 5%) and the carpet should not loss the thickness more than 25% after 1000 impact and of required shades & laying with approved adhesive or double side tape wherever required etc. as per the direction of Officer-In-Charge, I/C covering with polythene sheet till the inauguration of a Festival. In case of Dew factor, Contractor should cover the entire structure of the Hangars with waterproof tripal/polythene to avoid damaging of books. Please Note: Apart from the above, the entire Hangar structures along with all Stalls/Pagodas should be covered with Fire Retardant/Prevention Solution Spray to avoid any incident to be occurred due to fire. A certificate of the authorized agency(s) of the concerned State for the above work is also required to be submitted to the Officer In-charge of the Festival a day before start of the Book Festival.

Stall: Size 3m x 3m: Fabrication of stalls should be covered from three sided with Maroon/Orange & customised octonorm panels (size 3.3 ft. x 8 ft.) and should have maxima gate with maxima style fascia bright finished with computerized vinyl pasting of the fascia names in English or Hindi and Marathi Language (with flag numbering as per the image shown at Annexure–V), each with preferably octonorm system of Maroon/Orange colour in each stall: a). 9 MS shelves of size 96”x8.5” with 2” depth duly powder coated in white colour. b). 9 LED light (each of 9 watts). c). One octonorm table for counter (with vinyl pasting on front side, design & size for the same will be provided by the NBT). d). Two black cushioned chair with arms. e). One multi socket with 5-15 Amp power points for computer & other Accessories. f). One 20 litr. mayur jag with cold water (Bisleri/Kinley) on per day basis or 04 litr. drinking water bottles (four) on per day per stall basis (Bisleri/Kinley) . g). One new Dustbin (10 ltr) h). One kannat/ curtain of good quality of size 3.5mx3m size with provision of proper hanging system for covering/ closing the stall after the Book Festival timing. i). The kannat/ curtain should be made available to the participants a day before start of the Book Festival. Additionally a 4mtr.x4mtr. Polythene is also to be provided in each stall to cover the books. Laying & fixing of brand new printed laminated carpet (*) in the entire passage of Hangar Structure including the stall area is to be done by the contractor

Bare Space: Size 3mx3m: No stall will be constructed in the area marked for the bare space in the layout except laying & fixing of brand new printed laminated carpet. Additionally an electric connection (having flat wiring of 5-6 mm) is to be provided in each bare space from the date of possession of the ground.

Mobile / Chemical Toilet block 4’ x4’ (Brand New) Each toilet with necessary tap fittings and fixtures including washbasin with the provision of water tank on the top having the capacity of 100 Ltr. of water on daily basis, doors (with key and lock system) with provision of water flow. Electrical fitting with bulb (preferably rechargeable or emergency LED bulb of approx. 20 watt) for sufficient light in toilet area as well as way to toilets (each separate for Ladies and Gents). Provision of liquid hand wash along with the tissue paper / napkin on daily basis.

Thematic Customized Gate: Thematic/Customized gate in line with the theme of the Book Fair with detailed specifications as shown and approved during Digital Presentation or as per designed provided by NBT(Annexure-X). Thematic Gate comprises of Backlit, Wooden Frame, MDF board. Vinyl pasting and handmade painting (if required) with sufficient parco / LED light.

Dais: Size 48’ x 32’ x 4’ in height made of wooden platform with new brand printed laminated carpet (*) with needle punch of blue/red color; • 1 table 20’ x 3’ with table cloth and frill in front OR 10 Center Glass tables with side tables. • 1 lightening lamp • 15 executive wooden cushioned arm chairs with 10 side table of 3ft x 2ft size having vinyl pasting 4 side (design to be provided by NBT) • 10 Standing AC Tower (each of 5 ton) • 25 Ceiling Fan • 01 LED Screen Wall (40’x12’) OR as per stage requirement • 20 LED Parco Light/ Beam Light (multi-colored on truss structure) for cultural Events / programs & Cultural • Decoration of stage, entry gate & dais with fresh/artificial flowers should only be made after consulting the Festival/Officer In-charge • The arrangement of stairs with ramp with railings for support (both sides of stage) having vinyl pasting on 4 sides • 100 Mineral Water Bottles (200 ML) for guests on stage, on per day basis • 20 Name plates of the guests on stage as per the direction of the Festival/Officer In-Charge. • 100 Mojo Barricades of 4ft. (Height) x 6 ft. (Width) with wheels • One Riser for Videogrpahy 10’x10’x4” or as per stage height • 2 Podiums with NBT Logo on sun board on three sides as per design provided by NBT • Vanity Van for 10 days with washroom facilities (i.e. one day before start of the festival and till last day) 2 Green Room in the form of Pagoda, each pagoda should have the following: • Size 5mtr.x5mtr. with three side covered with orange paneling • Ceiling to be covered with new multi or single colour printed cloth (fabric & colour will be decided by the officer in-charge) • Wooden door with proper lock & key • 12 Spot Lights (9 watt each) • 2 LED Halogen lights (100 watt each) • 2 full length mirror with proper stand • 2 Tower AC each of 5 tons Truss structure from main gate to main stage with decoration of multi-colour paper streamer/cloth on passage area with 3D images of both side printed & laminated book covers as per the design shown at Annexure-XI (Approx 1500 Sq mtr.)

Dais: Size 32’ x 20’ x 4’ in height made of wooden platform with new brand printed laminated carpet (*) with needle punch of saffron color/red colour or as per actual requirement at festival site. The arrangement of stairs with ramp (both sides). 05 executive wooden cushioned arm chairs with 2 central table.

Complete PA system and Stage set-up for organizing Cultural / Rock Band Programmes/Author’s corner with 4 Operator for inaugural function and other programs along with provision of fusion and rock musical band playing for the 9 days during the Book Festival with two helper along with the provision of additional sound & lights as per Tech Rider of Artists (As per the terms & conditions given at Annexure-IX)

Pre-event session for the Festival (Rates may be given for one day only)

Sound System

Announcement General PA System (Digital) with 20 Loudspeakers with 25–30-watt LMP and 2 Standing Mike (JBL/Sony/Phillips) for Announcement purpose

Brand New Executive Sofa Sets (3-seater) with white covers along with 25 central tables

Chairs with white cover for seat and back (Sample to be shown to in-charge)

Wheel Chair with Attendant with proper uniform

Queue Manager

Standing Air Conditioner (Tower) – 5 ton

Double Ply Wooden Platform (4” to 9” height) / Platform on jack (1 ft.) with Brand new printed laminated carpet (*) for floor area (same specification as given for carpet in structure at S.No. 1)

Bamboo (8ft. / 10ft.)

Tin Wall (8 ft.) with White/ saffron color New Cloth as per onsite requirement

Fire Fighting Equipment (CO₂ Water and powder mix with refilling dates) with one trained personnel with proper uniform for operating Fire Fighting Equipment.

Brand New Dustbins (120 ltr) Plastic with Lid (Annexure-XV)

Supervisors with Sweepers (in proper company’s uniform and with necessary items & material for dusting, sweeping the ground & cleaning the garbage etc., are required one day before start of the Book Festival and till the end of the Festival (8:00 a.m. to 8:00 p.m.)

Supervisor with Security personnel in proper security uniform and necessary equipments are required to be deployed at venue one day before start of the Book Festival and thereafter round the clock till the end of the Book Festival:

Fresh painted Steel Almirah with proper lock and key (Big)

Fresh painted Steel Almirah with proper lock and key (Small)

Flex printing without framing & mounting

Printing of flex & Hoarding with mounting on iron frame in different locations (onsite/offsite), including Gates, Participants Lists, Backdrops, signages, etc.

Vinyl digital print (3.3 ft. x 8 ft.)

Sun board (5mm) – As per requirement

Selfie Point on Sunboard (5mm with digital vinyl print and mounting/framing) – Size: 4’x6’ and as per requirement

Ceiling/Pedestal Fan

Maroon/Orange/Customised Octonorm panels/walls (1mtr.) with frame (8 ft. height)

LED Spot Light (9 watt)

Octonorm Table

Black Cushioned Chair

Plug point for computer with 5-15 Amp socket

Truss Structure (without water proof) with printed multi-coloured cloth covering ceiling/ sides) as per the directions of the Officer In-Charge

Brand new laminated printed carpet

Provision of preparing Chai/ Coffee with fresh milk & sugar etc. along with trained tea maker including disposable medium size cup for the guests during the entire period of the Festival (approx. 300 cup per day basis)

Polythene (4mtr.) for covering books inside stalls

White MS Shelve of size 96”x8.5” with 2” depth duly powder coated

Dustbin – 20 litre with lid and handle

Wooden/steel tables 2’x5’ with frill

Pagoda (5mtr.x5mtr.) with cloth ceiling, wooden platform with carpetting, 2 octonorm tables, 4 chairs, 2 electric points and 2 Halogen Light of 100 watt with Fascia Name

Mojo Iron Barricades (Height 4 ft. x Length 6ft.) – As per onsite requirement/as per directions of the Officer In-Charge

LED Wall Screen in different sizes as per requirement with riser, masking & Ramp (With operator) P5 – Back support connectivity with multi cam setup, USB connectivity and laptop for insertion for AV’s and TV’s and cables with wires and two power points (at the location decided by the Officer-In-Charge) for relay of Live Program.

LED TV (52 inch) — (The bazel 10m with stand and back support connectivity with multi-cam setup, USB connectivity and laptop for insertion for AV’s & TV’s, Sound system & stage fold back speakers, Sound mixing console, cables with wires and 5 Power Points

Providing of Labour (in proper uniform) for routine miscellaneous work from 9:00 a.m. to 9:00 p.m. (Rate may be given on per day basis)

Branded Desktop Computer system with good configuration (core i5-4th processor/DDR3 16GB RAM/512GB SSD/GT 730 4th GB graphics/19 inch HD LED Monitor/keyboard/mouse/window10/wi-fi

3 in 1 laser printer with cartridge, Scanner & photocopier with A-4 Size Paper ream (HP/Canon)

Lease Line with Wi-fi internet connection having 1000 mbps with proper distribution at 10-15 different locations

Halogen LED Lights of 200 Watt with adjustable beam and angle complete with sufficient lighting and necessary wiring

5-Watt LED Colored / decorative bulbs

Tungsten outdoor warm lighting for decoration on trees

Silent Generator set (for standby power supply): The generator should be in operational condition one day before start of the Book Festival and till the conclusion of the Festival.

(a) Main line connection: The approved vendor has to get the cultural hangar temporary electric connection for approx 400 KW (150 KW for food court area & Cultural Hangar & 250 KW for exhibition area) for the book festival at his own cost. The bidder shall also arrange the installation of the connection, tendering of security deposit etc. to the government authorities at his own cost. Only actual consumption charges will be reimbursed to the bidder by NBT on production of original bill. In case of any problem in getting electric connection, it shall be the sole responsibility of the bidder to provide adequate supply through hiring more generators at his own cost one day before start of the Book Festival and till the end of the festival. No extra payment for hiring these generators shall be made to the bidder. (b) Total job of cabling from electric meter and generator set sources and providing a line for connection inside the stalls of participants, illumination of Main Gate, toilet and entire area of the Exhibition ground and also to any other area inside and outside of the Exhibition venue (if required) with proper and sufficient supply. Note : 1. Providing power connection of various connected rating from switch board in various stands and with suitable size of cooper/aluminum 3½ /4 core armored cable and earth wire controlled with suitable capacity switchgear such as ICTPN, ICSPN/MCB i/c end termination laying of cable in floor, trench, carpets and tapping with power supply from permanent DB of the Ground i/c connections interconnection and maintenance during the Festival period. (The cables and other wiring need to be put under the wooden ramps/rubber covering mat etc. under the carpet on ground floor. 2. Only one time payment as quoted by the tenderer will be made even in case of any increase or decrease in number of stalls.

Street light iron pole (20’x2-½’’)each pole with 12 LED lights and each light of 100 watt.

Photography for 10 days (Photographs should be provided in the hard disk and Pen Drive after the Book Fair). 200 photographs of inauguration and other important programs are required in high Resolution in Coffee table Album form in consultation with Officer In-charge. • Rate for per Unit cost for 10 days (Press Conference + Book Fair) may be quoted in the Financial Bid/BOQ. • Specifications for 01 Unit: DSLR full frame HD 4k Camera with 4 cameras with photographer with each camera for 10 days. • Photography + Cameras would be as per onsite requirement and as per the directions of the Officer In-Charge.

Gimbal Videography for 10 days (All Programs should be provided in HD format and high Resolution. The same should be provided in hard disk & Pen Drive after the Book Fair) along with 20 Minute short documentary of the programs and Mandatory 30-60 second Reels of each programme on per day basis. • Rate for per Unit cost for 10 days (Press Conference + Book Fair) may be quoted in the Financial Bid/BOQ. • Specifications for 01 Unit: 4 Full HD Video Cameras setup with SDI output with 4 videographers with each camera for 10 days. • Videography + Cameras would be as per onsite requirement and as per the directions of the Officer In-Charge. Note: Provision of a professional digital video multi-camera setup for domestic book fairs, featuring broadcast-quality 1080p Full HD (SDI format) production. The system includes: • Four (4) Full HD professional cameras with SDI output • Online digital editing and production table • Digital video mixer/switcher for live production • Audio talkback communication system • Professional audio mixer and sound equipment • On-site editing facilities • Skilled technical crew, including camera operators and production personnel. This setup ensures high-quality live recording, switching, and editing suitable for professional broadcasting and online streaming requirements.

One Drone Camera with operator for videography of the event on day-to-day basis with on-site permission and security clearance (All coverages should be provided in HD format and high Resolution. The same should be provided in hard disk & Pen Drive after the Book Fair). • Rate for per Unit cost for 10 days (Press Conference + Book Fair) may be quoted in the Financial Bid/BOQ. • Specifications: HD format and high Resolution would be as per onsite requirement and as per the directions of the Officer In-Charge

Live streaming on social media channels with Social Media Team of 2 members (YouTube & Facebook) – To be operated from 2-3different places as per the onsite scheduled program/as per the direction of the Officer In-charge of the fair, Hence provision of sufficient wiring is to be made

CCTV Cameras with live telecast on Screen (Total 08 LED 52”) with complete installation with a control room access having sufficient number of staffs to manage the operation. Note: Complete footage/recording for entire event must be provided after the event to NBT in Hard Drive & Pen Drive (Rates may be given for full duration)

Hiring of Taxi (Swift Dzire) minimum 80 km and 12 hours duty

Hiring of taxi (Innova) minimum 80 km and 12 hours duty

Indian Flag (Khadi cloth) with mounting on Pole with 100 watt LED halogen light to be focused from bottom to top

Photo Exhibition with the following specifications: • Pagoda (5m x 5m)- 05 or in Hangar (as per onsite decision) approx. 100 sq.mtr. • Ceiling to be covered with printed fabric • Orange Maroon/Octonorm Panel- 50 (or as per requirement) • Glass Door (for entry & exit)- 02 • Wooden Platform with new printed laminated carpet- 100 sq. mtr. or as per actual • LED Lights (9 watt)- 50 (or as per requirement) • LED light (100 watt)- 10

VVIP Room consisting of the following (specification as per images enclosed at annexure VII) or as per onsite requirement/as per directions of the Officer In-Charge: • Size- 10 mtr. x 15 mtr. • All side walls to be covered with customised PVC panels and roof should be covered false ceiling as per the above said image. • Pantry size as per requirement • Glass Doors (for exit & entry) – 2 • Sofa three seater with cloth – 6 • Sofa two seater with cloth – 4 • Glass Central Table – 8 • Dustbin (20 ltr.) • VIP Toilet Van as shown at Annexure- XVIII • Sufficient lighting & power-points (concealed lighting) • 5 Tower Air Conditioner each of 5 ton • Photo Frame – 2 ft. x 4 ft. with proper lighting (Image will be provided by NBT) • VIP chairs (4) 2 sides wooden/MDF wall having vinyl pasting (Design will be providing NBT) • Refrigerator of 180 Litre – 1

Thematic Installation / Sculpture with complete set-up: Each Sculpture is to be made and placed on carpeted platform (wooden platform & carpet) at ideal height as per the size and design approved in the presentation and will consist the following items: i) 4-5 Parco lights ii) Cloth for masking the platform from all sides iii) 5-6 Queue Manager

Backlit hoarding (design will be provided by the NBT)

Roll up standee (3’ x 6’)

Digital Screen Gate – Providing LED Wall P2 left to right 200 sq. ft. (approx.) & top to bottom 14 ft., LED legs 14 ft. (Size would be as per actual dimension at festival site) with Entrance cutout, high resolution 4K content LED wall without dataton playback server at Entry Gate of the Festival.

PVC White or Coloured Sky advertising Balloon, 0.33 MM, Size 15ft.x15ft.

Gadda (6’x3’) with neat & clean white cotton sheets and cushions.

1 Round table of 4’x4’ with T-legs height 30 inches with frill (Frills to be changed on daily basis) with 4 matching chairs (a set of 1 round table with 4 chairs).

Executive office table (approx. 2.5’ x 4.5’), design to be finalized in consultation with officer in-charge.

Wooden door with proper lock & key

Industrial silent desert cooler

Digital Kiosk of latest version (Android with touch Screen)

Green Net

Green Grass Carpet

Wireless Mobile charging station With 5 wired fast Mobile charging cables (supporting all mobile phones)

Wooden/Steel Benches (3 seater)

Trolley for books (as per Image)

Lunch/Dinner (Veg. Thaali) on per day basis during the book fair. Rates may be quoted for one Thaali.

Anamorphic Content: Anamorphic content refers to specially designed 3D illusion visual graphics created for LED Screens, where the content appears three-dimensional and realistic when viewed from a predefined angle. The visuals are developed using perspective-based motion graphics techniques to create depth, pop-out effects, and immersive visual impact. Content includes dynamic animations, brand elements, objects and motion sequences synchronized to screen dimensions and resolution. The anamorphic visuals are optimized for seamless playback on LED display systems, ensuing high brightness, colour accuracy, smooth frame rates and strong viewer engagement during live events, exhibitions, and promotional activations.

Anamorphic: Display (3D Visual Illusion) Supply, installation, testing, operation and dismantling of Anamorphic LED Display system for 3D visual illusion content, size of Display is (4m x 4m) with riser with 250 mm curve suitable for outdoor / indoor event application, including all materials, hardware and services, Display Configuration: L-shape / Corner-mounted / Custom geometry suitable for anamorphic 3D visuals complete in all respects

Children’s Corner

German Hangar (with 4 standing Air Conditioners each of 5 ton) of size 15m x 30m on double ply wooden Platform with height of 9” made with 19mm thick hard board and bed supported with providing 2”x2” wooden batons in properly levelled having no undulation, create no sound on using and covered with brand(*) new laminated child-friendly printed carpet on complete area (450 sq.m.) + new brand laminated child-friendly printed carpet on seating area for children (10 x 12 ft) of two different colours/designs, 20 ceiling/pedestal fans (as per requirement). The outside of the hangar should be covered on three sides with flex (having child-friendly design). The inside roof of hangar should be covered in two-colour drapes along with 2 Glass Door at Entry & Exit. The entry(s) inside the Hangar should be wheelchair accessible along with two box gates outside the entrance of the Hangar. The design on the flex and the colour of the drapes to be approved by NBT’s Officer In-Charge.

Stage of size 24 ft. (L) x 20 ft. (W) x 2 ft. (H) – or as per requirement of the space. Raised Flooring/ wooden platform of 85 mm/ 3.30 inch with Laminated Brand-new printed carpet onboard corner finish with steps on each side and ramp (detachable) on one side with truss for proper lighting and sound.

Complete PA system – Good/reputed brands like, Philips/Sony/JBL with Technician/Operator and Helper Console – Digital Audio Mixer Console 16 channels (Yamaha / A&H / Avid S6L) with laptops and DI Boxes required connecting cables for equipment.

Speakers 400–500 Watt RMS Top Speakers & Bass (L-Acoustics, JBL, D&B or equivalent) with Amplifier and other connecting equipment – as per venue and stage width.

Mikes – (3 cordless microphones, 3 Lapel/ head mic, 1 Podium mic) (Make Sennheiser / Shure/ AKG or equivalent)

Podium

Lighting: a. Branded LED lights with necessary wiring & connection for well-lit Children’s Corner b. Branded adjustable arm LED lights for special zones with necessary wiring and connection c. LED lights (18 watt) on self-leg light stand (Truss for lights on top of the stage)

Activity Zones: Half-partition walls inside the hangar with flex on wood/ply – 4ft (h) x 8 ft (w) with proper support.

Back walls for Activity Zones: Flex on wood with frame – 10 ft (h) x 5 m (w)

Schedule on Flex on wood/board/ply – 10 ft (h) x 8 ft (w)

Octonorm cubicles behind the stage with wooden door having proper lock & key – Office area (3 x 2.5 m), Author’s lounge (2.5 x 4 m), Green room (2.5 x 4 m) and Stationery / Refreshment store (6 x 2.5m) with proper lock & key

Low height tables for activity – 2 ft (w) x 4 ft (l) x 1 ft (h)

Child-friendly cubes for sitting

Executive office table

High neck revolving chair

Refreshment packets apprpox. For children/students (each packet should contain – one packet of Good Day Biscuit, one packet of Britannia Fruit Cake, one packet of Lays Chips & one packet of Fruity/Real Juice/Maaza/Slice).

Total Amount

GST 18% on Basic Rate

Total Amount with GST