5 watt VHF Digital Walkie Talkie Set

Special Eligibility Criteria

1. 1

   Firm who are traders/authorized agents, are requested to indicate name and address of manufacturer works and submit the TENDER SPECIFIC AUTHORIZATION letter from their manufacturer on their letterhead along with the tender. Non-submission of valid OEM TENDER SPECIFIC AUTHORIZATION letter will make their offer invalid and offer will be summarily rejected. If the tenderer is itself an OEM, then it shall submit self certified Certificate of being an OEM.

   Document required
2. 2

   EMD condition: All bidder who are exempted to submit EMD as per Clause 3.1.1 of Section-I of NWR Tender document, are required to sign Bid Security Declaration as mentioned in clause 3.1.5. Submission of offer by such exempted bidders will be considered that they have signed the above bid security declaration. Bidders who are not exempted to submit EMD and bidders who are under disqualification for EMD exemption, are mandatorily required to submit EMD (online) as mentioned in Tender NIT. (Note:Please refer Para 4 in section-I of NWR tender condition (SBD) for applicability of MSE benefits).

   Document optional
3. 3

   Please confirm that you are agreeable to execute the contract as per IRS terms and conditions of contracts with latest revision , terms and conditions for e tender \ instructions to tenderer for submitting E bids and schedule of requirement . The above documents are available on IREPS site and can be seen or downloaded from link NWR-COS-NORTH WESTERN RAILWAY Documents

   Confirmation required
4. 4

   The offer eligibility criteria will be as per para 1.1 of section-II of NWR tender conditions.
5. 5

   In case tenderers participate as an authorized agent, then the performance as required above shall be that of the Principal, authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal.

   Document optional
6. 6

   The Firm should enclose the MIL standard verification certificate issued by NABL/Govt. approved Lab for Make/Brand/Model no.

   Document optional
7. 7

   Firm should mandatorily submit copy of POC for the offered make and modal along with the bid copy of POC submitted with the bid should be for the same make and modal without change in hardware/ software, where the POC results are posted in RDSO website or POC has already been done by any of the Railway Unit. The offers with out POC documents will be rejected in technical evaluation itself.

   Document requiredConfirmation required
8. 8

   5 watt VHF Digital Walkie Talkie Set without Keypad and without Display. Specn. No.RDSO/SPN/TC/107/2018 Ver. (2.1) or latest, Sl. No. 2.3(b) (Item no. B. of Specification.(Attached with tender documents) (Note: Quoting any deviation may lead to summary rejection of the offer)
9. 9

   Battery should be OEM make and BIS approved as per para 3.0 of RDSO spec.

   Document optional
10. 10

    The firm should enclose the certificate of confirmation to environment and climatic requirement as per clause no. 8 of RDSO specification no. RDSO/SPN/TC/107/2018 Ver.(2.1) or latest by NABL/Government approved lab. NABL/Government approved lab test report should be consist of MIL standard & IP-67, without which the offer will be summarily rejected.

    Document requiredConfirmation required
11. 11

    Order will be placed on only those bidders who have successfully supplied Walkie- Talkie set anywhere in Indian Railway with TPI inspection and IC copy must be attached along with the offer.

    Document requiredConfirmation required
12. 12

    The service centre of the OEM must be available in India.

    Document optionalConfirmation required
13. 13

    Tenderer must submit satisfactory past performance for the Offered Make Model with last 03 years for minimum 20 percent of the tendered quantity against a single order (or Minimum 30% of the overall tendered quantity of the subject NIT, against multiple orders, on cumulative basis) to any Zonal railway or Railway/PUs shall only be eligible for full/bulk order. Copy of POs, Completion report and performance report must be submitted along with the bid, otherwise their offer will be summarily rejected

    Document requiredConfirmation required
14. 14

    Mandatory regulatory MTCTE certification to be submitted by the bidder at the time of bidding as per RDSO letter no. RDSO- TELE0LKO(SPEC)/9/2019 dated 13-05- 2025

    Document requiredConfirmation required

Commercial-Compliance

1. 1

   Make in India Policy:This Tender complies with Public Procurement Policy Order, 2017 (along with revisions/addendums/additions issued from time to time ) with respect to Make In India Policy
2. 2

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The defination and calculation of local content shall be accordance with the Make In India as incorporated in the tender conditions.

   Document optional
3. 3

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

Other Conditions

1. 1

   INSPECTION CLAUSE : Inspection by TPI Agency. NOTE: The TPI (Third Party Inspection) agency is auto-assigned by the system, so firms are advised to not mention/ quote specific name of particular TPI/TPIs otherwise it will be considered as deviation in INSPECTION CLAUSE.
2. 2

   SD Condition: Security deposit / Performance Security will be deposited @5% of contract value and deposited within 21 days from date of issue of LOA / PO. Other conditions of Security deposit will be applicable as Clause 12 of Section- II of NWR tender conditions

   Document optional
3. 3

   Micro and Small Enterprises firms In order to avail themselves of benefits and preferential treatments, the MSEs must be registered with any of the following: - (a) UDYAM (UDYAM Registration Certificate). (b) Udyog Aadhar Memorandum (Note :- Terminal date for consideration of this certificate was till 30.06.2022 or as extended by Ministry of Micro, Small & Medium Enterprises from time to time. Thus this certificate (Udyog Aadhar Memorandum) can only be considered if the above terminal date is further extended beyond 30.06.2022). MSEs registered with above agency/agencies must attach (in the template - "Attach Documents" on "Techno-Commercial Bid Details form", as scanned copy in PDF format) their current & valid registration certificate along with their offer. Other Conditions shall be as per Para 4 of Section-I of NWR tender condition document.

   Document optional
4. 4

   Tenderer should mention in their offer: - 1. Name of manufacture with complete address. 2. Place of inspection be indicated with complete address, option for inspections at godowns/outstation/multiple places be strictly avoided, and preferably be permitted only at manufacturers place.

   Document optional
5. 5

   If offered rate of two or more eligible bidders are same, then offer with early delivery period shall be preferred for order placement.

   Document optional
6. 6

   Wherever the inspecting authority is specified in the tender documents, tenderers are advised to quote accordingly. Offer with any deviation from INSPECTION CLAUSE mentioned in tender will be SUMMARILY REJECTED.

   Document optional
7. 7

   The onus of uploading of requisite documents for capacity cum capability and past performance etc. along with their e-offer regarding 'Bulk order' or 'Developmental order ' lies with the tenderers. In case the necessary documents are not uploaded by the firm then the offer is liable to be ignored. Onus of submission of requisite documents lies completely with the tenderer only though the purchaser may utilize the Performance Records, if readily available with it for which no claim/dispute, whatsoever, can be raised against the purchaser.

   Document optional
8. 8

   The tenderers shall submit a copy of certificate stating that all their statements/documents submitted along with bid are true and factual. Standard format of certificate to be submitted by the bidder is enclosed as Annexure-l. In addition to Annexure-l, in case of other than Company/ Proprietary firm, Annexure -(A) shall also be submitted by each member of a Partnership Firm/ Joint Venture (JV: if permitted to participate in the tender)/ Hindu Undivided Family (HUF)/ Limited Liability Partnership (LLP) etc. as the case may be. Non submission of above certificate by the bidder shall result in summarily rejection of his/ their bid. It shall be mandatorily incumbent upon the tenderer to identify state and submit the supporting documents duly self-attested/ digitally signed by which they/ he is qualifying the Qualifying Criteria mentioned in the Tender Document. It will not be obligatory on the part of Tender Committee/ Accepting Authority to scrutinize beyond the submitted document of tenderer as far as his qualification for the tender is concerned.

   Document required

1. 1

   INSPECTION CLAUSE mentioned in tender is responsive condition.

2. 2

   Conflict of interest: (1) For items for which splitting clause is applicable:- "a) If as per NIT, item(s) is/are being procured from the approved source appearing in the vendor directory of RDSO or any other nominated source approving authority then the firm declared as sister/allied firm for procurement of tendered item/item in the vendor directory, are considered as Affiliate within the meaning of para 2502(e) of IRS condition of contract and only one of the affiliated firm is allowed to submit its competitive bid for a given item. As an exception, the affiliated concern having different approval status, as Developmental and Approved, in the approved list, shall be allowed to make a separate bid under each status. (b) Irrespective of the fact whether item is/are being procured from the sources approved by any nominated source approving authority as mentioned in para a) above or otherwise, the bidding firm, by the mere act of participation in the tender, confirm that none of its Affiliate i.e. Allied firm or Authorized agent has submitted the bid for the same item for which it is competing in the tender. However, the exception permitted by the purchaser in para a) shall apply. (c) There will be no bar on competing for different item by different allied firm in a given tender, if inter-se ranking for different item is being made separately as per evaluation criteria. d) Following firm are considered Allied firm for the purpose of para b) and c) above :- (i) The management of one firm is common with other. (ii) Majority interest in the management of both the firm are held by a common set of Partner or Director. (iii) One firm has Substantial or Majority shares in the other firm. (iv) One firm directly or indirectly controls, or is controlled by or is under common control with the other firm. e) Any suo-moto proactive disclosure by the bidder in terms of para 2503(a) of IRS condition of contract, shall not amount to failure of Code of Integrity and in such cases, the most competitive bid within the zone of the consideration, amongst the affiliate, shall be considered for ordering and other bids of affiliate shall be ignored/rejected. Participating firm is fully responsible for compliance of the condition stipulated in para a) to e) above and in case of any violation, it is liable to a punitive action by the purchaser as mentioned under para2500 of IRS condition of the Contract on 'Code of Integrity in Public Procurement; Misdemeanors and Penalties'. " (2) For item for which splitting clause is not applicable- "No conflict of interest amongst the bidder, as affiliate, within the meaning of para 2502(e) of IRS condition of contract, shall be considered in the open tender, if no pre-disclosed splitting of quantity for ordering is stipulated and order is to be placed on lowest eligible bidder. Part quantity ordering due to purchase preference over lowest bidder/developmental order shall not be considered as splitting within the purview of this para."