WBPWD/SSEWEC /BRED /NIQ-51 /2025-26

Day to Day operation of Two Nos Bed cum Passanger lift at Rampurhat Govt. Medical College and Hospital in the district of Birbhum for the period of one year (365Days) including holidays in 3 shifts. The Agency has to depute :- (i) Six nos lift operator/attendants, with valid lift attaentdant's authorisation duly issued by licencing board, Govt. of West Bengal. Duty roaster has been issued as per direction of EIC.

SCOPE OF WORK FOR ANNUAL MAINTENANCE OF ELECTRICAL INSTALLATION WORKS 1. Purpose of Maintenance The objective of preventive and corrective maintenance is to minimize electrical faults/breakdowns, prevent fire hazards due to electrical short circuits, and reduce downtime. Any incident such as fire due to electrical fault, falling of ceiling fans, luminaries, etc. because of lack of maintenance will be treated as serious negligence, and the agency will be held responsible. 2. Scope of Electrical Maintenance The agency shall undertake routine, preventive, and corrective maintenance of all electrical installations within the premises, including but not limited to: • LT Switchgear, LT cables, transformer (if any), main distribution panel, sub-panels, wiring, and distribution cables. • Power outlets for all air-conditioning systems. • Operation, configuration, repair/replacement of AC timers, compound light timers, glow signs, metal sign boards. • Electrical installation/distribution up to switchboard/panel of lift machine room, pump room/kiosk of water supply system. • Compound lighting, earthing attachments, and fixtures for the entire campus.

3. Manpower Deployment • Agency must deploy semi-skilled Lift Operator (valid Works Permit-I(b) & II, DOE WB with Lift attendentent certificate) and skilled electrician (with valid Electrical/Workman Permit Part-I(b), II, III, ITI/equivalent certificate. • All staff must be permanent residents of West Bengal with voter IDs. • All staff must wear uniforms (navy blue trouser + sky blue shirt with PWD logo) and carry photo identity cards issued by the agency. • No maintenance staff shall work in more than two consecutive shifts. 4. Inspection, Cleaning & Upkeep • Regular cleaning/checking of all fittings, fixtures, panels, TPN/SPN DBs, SFUs, compound lights, etc., as directed by EIC. • Cleaning and minor repairs of light fittings, ceiling fans, exhaust fans, etc., except rewinding. • Mandatory inspection of ceiling fans once every three months for split pin, jam nut, etc. • Split pins once removed must not be reused. Agency must supply split pins and jam nuts at own cost. • Building Fan Register to be maintained with signatures of attending electrician, JE, and AE.

5. Measurement and Testing Monthly testing and recording in logbooks for: • Current, voltage, temperature (using infrared thermometer). • Insulation resistance, earth resistance, etc. • Thermal image printouts (with date & time) must be submitted to JE/AE. • Abnormal readings must be rectified immediately and re-measured. 6. Operation Responsibilities • Switching ON/OFF of corridor, staircase, compound lighting, AC machines, lights, fans, etc. • Cleaning of sub-station rooms, LT panel rooms, LT panels, switches, DBs. • Operation of HT switchgear and resetting of protective relays. • Lift rescue operations and all AC operations during duty hours.

7. Attendance & Supervision • Agency responsible for supervision, maintenance of logbooks, and attendance monitoring. • Attendance register to be maintained shift-wise and verified by JE. • Duty roster to be submitted monthly. • One dedicated smartphone must be provided by agency for the call centre. 8. Staff Availability • Absence of staff must be replaced within 1 hour, failing which pro-rata deduction will be made. • Staff must respond promptly to phone calls. • Any staff found irregular/unfit must be withdrawn. 9. Tools & Tackles Agency must provide at its own cost: • 500V/1kV Megger, Digital Multimeter, Earth Tester. • Crimping machine, screwdrivers, pliers, socket sets, line tester, insulating tape, fuse wire, nuts/bolts, washers, cleaning materials, split pins, etc. • Staff must be trained to operate thermal imaging scanner.

10. Safety & Vigilance • Continuous monitoring for heating, sparking, discoloration, burning smell, overload, loose termination, unbalanced loads, etc. • In case of power failure, coordinate with WBSEDCL and operate internal switching arrangement to maintain supply at critical points. 11. Preventive & Corrective Maintenance • Routine checking must be performed and recorded, signed by JE/AE. • Materials such as lamps, SFUs, DBs, cables, switches, fuses will be supplied by the Department against proper requisition. • Auxiliary items (fuse wires, screws, split pins, tapes, dusters, etc.) must be supplied by agency. • Dismantled/unserviceable materials must be deposited to the Section Office; no materials to be removed without challan. 12. Emergency and Breakdown Response • All faults must be detected, attended, and rectified immediately. • Temporary restoration arrangements must be made at agency’s cost if required. • All breakdown details must be recorded in the logbook. • Major faults must be communicated to JE/AE immediately (written + phone).

13. Damage Liability • Agency is responsible for damages due to mishandling/operational error by its staff. • Repair/replacement must be completed within EIC-specified timeframe, failing which cost will be recovered from agency bills. 14. Documentation • Logbooks (Preventive, Corrective, Fan Register) must be updated daily and available at call centre. • Photocopies of logbooks and attendance must accompany bills. 15. Wages & Statutory Compliance • Minimum wages (as per Labour Act) including PF, ESI must be paid. • Monthly PF/ESI payment receipts must accompany the bill. • Bills may be withheld if statutory compliance is not proved. 16. Billing & Payment Procedure • Bills to be submitted quarterly with JE/AE certification. • GST & LWC will be deducted as per rules. • Pre-receipted monthly bills with ESI, EPF, P Tax challans and returns must be submitted.

17. Conduct, Discipline & Safety • Staff must be polite; unruly behaviour will result in removal/legal action. • Fire-fighting readiness is mandatory for all staff. • Agency responsible for safety gear (shoes, helmet, raincoat, torch, umbrella, gumboots, etc.). • Agency not responsible for damage due to natural calamities (fire, earthquake, flood, etc.) if not caused by negligence. 18. Special Conditions • High alertness required during Puja vacation; staff must be available on mobile. • Any on-going/upcoming project within campus will fall under this maintenance contract. • EIC may modify/alter terms in the interest of public service. • DG set operation may be required without extra payment. 19. Termination • Contract may be terminated with 1-month notice from either side. • Non-compliance may lead to penalty, deduction, or immediate termination without notice.

TERMS & CONDITIONS i) The Lift Operator / Attendant should have a sound knowledge with valid Lift Operator's License duly issued by the Licensing Board, Govt. of West Bengal. The lift will be operated by trained & licensed liftman holding requisite Workman Permit. from the Licensing Board, Govt. of W.B.

ii) The agency should maintain attendance register in a shift which is to be kept at site and obtaining signature signed by the competent J.E/AE.

iii) The Lift Operator/Attendant should be dutiful and polite to all. They should be withdrawn for any complaint of irregularities against them.

iv) The report is to be submitted periodically about the condition of the lift & all of its accessories with safety devices to the concerned AE & J.E.

v) The lift enclosure should be kept clean regularly by the operator.

vi) The operational/attendant work of the lift is to be supervised directly under the supervision of the Contractor under the direct control of the J.E. The Contractor will be responsible for any damage to the lift due to mishandling. Any loss due to this will be recovered from the Contractor's bill as per direction of E.I.C.

vii) The Log Book is to be maintained at site by the Contractor for recording functioning of lift and breakdown under the supervision of J.E concerned. If any kind of trouble arises it should be brought to the notice of J.E, AE concerned immediately.

viii) In case of any absence of Operator/attendant the lift is to made operative immediately and within 1(one) hour by placing the new operator. In case of absence proportionate deduction will be made from the Contractor's Bill. The contract may be terminated if the absence exceeds more than three days. E. E's decision will be final in this respect.

ix) The Department would not be held responsible for any accident of the Liftman on duty for any reason. The Contractor or their Lift Operator would not claim any compensation in any shape from this department for such accident.

x) Any conditional offer in the Quotation and Quotation offered with price variation clause would not be accepted.

xi) The payment will be made monthly/quarterly on submission of the bill in triplicate by the Agency with satisfactory report of performance by the concerned AE & J.E.

xii) Before preparation of bill by the JE, Agency must be submitted bank statsments of each month of PF & E.S.I. return of the labors.

xiii) The Lift Operator deputed this card is to be submitted the Agency should wear the Photo Identity Card issued by the Agency. A copy of to the concerned J.E.

xiv) The attendant shall be responsible to rescue the trapped passengers as and when required in case of happening of any type of incident at the time of running of the lift.

xv) The agency should submit a copy of the Duty Roster of the Lift Operator/attendant at the beginning of each month (or as directed time to time) to the concerned J.E. In case of breakdown/malfunctioning of a particular lift the Operator should operate standby lift during their duty hours.

xvi) The Executive Engineer, Birbhum Electrical Division, P.W.Dte. reserves the right to terminate the contract with one month notice to the Agency for non-satisfactory performance or other administrative reasons.

XVII) The philosophy of “Public Interest” would be the MOTTO of this maintenance contract. Any deviation may be viewed otherwise. If any kind of incapability & negligence are noticed in observing all the above-said terms & conditions causing inconveniences to public service, is subject to unilateral penalty, be it detected on the spot or thereafter (even after payment). This Department also reserves the right to deduct the cost from the bills of the contractor on pro-rata basis as determined by the Engineer –In-Charge for any shortfall in observing above T&C. In that case, the above-said contract may be terminated without issuing any notice and Stringent & punishable action may be taken against the contractor.

N.B: i) Rate should be Quoted per Year basis. ii) Payment will be made after availability of fund from concern Department. iii) Payment will be made as per P.W.D norms.