RUGGEDIZED AMLCD HEAD ASSEMBLY

Mission & Combat System Research & Design Centre HINDUSTAN AERONAUTICS LIMITED Marathahalli Post Bangalore - 560 037 INDIA

Technical Terms and Conditions of Tender - Annexure - 1

Tender Ref. No. MC/S461-2483/26/1

Name of Work: 6” X 8” Ruggedized AMLCD Head Assembly (0608RAHA)

Name of the Vendor/ Firm:

Quotation Ref. No.:

PLEASE INDICATE YOUR RESPONSE/ COMPLAINCE/ACCEPTANCE TO THE FOLLOWING TERMS (MANDATORY). INDICATE THE TECHNICAL SPECIFICATION/RANGE AGAINST HAL TECHNICAL REUIREMENTS WHEREVER NECESSARY

Sl. No. HAL Scope of Work Vendor's Compliance (Complied or not complied)

General & Technical Requirements of6” X 8” Ruggedized AMLCD Head Assembly (0608RAHA)

1 Purpose Purpose of this document is to define the user requirements for the submission of techno commercial proposal for 6” X 8” Ruggedized AMLCD Head Assembly (0608RAHA).

2 Scope of Document This document covers the technical requirements specification, delivery schedule & list of deliverables, acceptance criteria and warranty requirements of 6” X 8” Ruggedized AMLCD Head Assembly (0608RAHA).

3 Scope of Work Design, Develop and Delivery of 06” X 08” Ruggedized AMLCD Head Assembly (0608RAHA) as per this document along with applicable documentation. (Applicable test reports and clearance certificates).

4 Technical Requirements 4.1 Functional Requirements [0608RAHA_001] 0608RAHA shall be a Color Active-Matrix Liquid Crystal Display (AMLCD) with LED backlight and following features: a) Anti-Reflection coating to reduce/eliminate the diffuse specular reflections. b) Full Sunlight readability and display visibility shall not be affected by sun glare and shall have minimum parallax error from DEP (Design eye Point) c) Night Vision Capability d) Touch screen e) It shall have a scratch resistance front glass to prevent from shock, vibration and scratches in operational environment. [0608RAHA_002] 0608RAHA shall have In-situ programming capability. [0608RAHA_003] 0608RAHA shall have Power on Built In Test (PBIT) and Continuous Built-In-Test (CBIT) features and the same to be transferred to the backend electronics through RS-232 interface.

4.2 Display Requirements [0608RAHA_004] 0608RAHA shall have an active area of 6” x 8” (152.4x203.2 mm) and pixel size shall not be more than 0.198 x 0.198 (mm). [0608RAHA_005] 0608RAHA shall have 02 no’s of Automatic Brightness Control (ABC) of the display using Illumination sensors located on bezel. The Control law of the automatic brightness control shall be subject to evaluation and modification (if required) during integration testing. Manual brightness control shall be provided, which may override the software set automatic brightness. Position of ABC sensor shall be defined during D&D phase by considering the installation, ambient light effect in cockpit and by considering the interchangeability aspects [0608RAHA_006] The display resolution of 0608RAHA shall not be less than 768x1024 (minimum) RGB pixels or better. [0608RAHA_007] Viewing Angle: The display shall be clearly readable and the characteristics & performance of display shall be guaranteed for following viewing angles measured with respect to center of display a) Horizontal: ± 60° or better b) Vertical: -35° to +55° or better. [0608RAHA_008] Brightness Uniformity: For a white pattern, the brightness shall not vary from the average by more than 25 % over the display surface for any brightness level for the entire viewing envelope. [0608RAHA_009] Touchscreen: 0608RAHA shall have a touchscreen capability. Type of touchscreen technology shall be Resistive type for initial Two Numbers. After assessment of touchscreen performance with respect to Universal Aviation Gloves, vendor may need to change the touch screen type from Resistive type to Infra-red Type from stage-2 as per 0608RAHA_070. 0608RAHA shall be compatible for operation of Touchscreen with and without Gloves. During submission of proposal, Vendor should cater in the proposal for the requirement of Resistive type or Infra-red type without any additional cost during later stages of delivery. [0608RAHA_010] a). Touchscreen shall be multi-touch (up to 4 points) and controlled through software to enable/disable Touch/ No Touch mode. b). The Touch Mode enable / disable shall be indicated in BIT. c). The reported touch screen location should be accurate within 2 sq. mm ± 1 sq.mm. Any Invalid touch information shall be provided for recording in data Log. d). 0608RAHA shall be able to differentiate between single and multiple touch/press inputs. e). 0608RAHA shall provide positive feedback to pilot for confirmation of an input of touch.

[0608RAHA_012] Display Colours: The display shall have 8 bit per pixels, 256 levels per colour component (greater than 16 million colors for RGB)

[0608RAHA_013] Refresh Rate: Refresh rate of the display screen shall be 25Hz or better.

[0608RAHA_014] Brightness and contrast Control: a) Display Brightness variation shall be limited according to the DAY, Night mode including NVG Compatible. b) Vendor shall provide separate discrete for Day, Night and Auto Mode Selection and shall be software driven to provide the functionality to a bezel key/multi-functional knob which in turn given pilot a sense of linear control. c) AUTO mode: 0608RAHA shall have an automatic brightness control to adjust the brightness of the display by sensing ambient light condition. d) Manual Mode: 0608RAHA shall have a manual brightness control which shall override the brightness set in software set brightness.

[0608RAHA_015] Video Input: 0608RAHA shall be capable to display the video in LVDS interface

[0608RAHA_016] Display LCD optical: a) The display response time shall not be more than 50ms at 25°C after Power-up time. b) Night vision capability of the display shall be as per MIL-STD-3009 Class C, type-2 for use with Gen III Night Vision Goggles c) Display shall have an anti-reflection multilayer coating as per MIL-C-14806 standard and incorporate anti-glare features to avoid glare / reflection when installed and operating in the cockpit. d) Display shall be free of smear, discernable jitter, flicker, toggling, distortion of symbology or image and other artifacts such as noise, ripple and jerking. e) 0608RAHA shall incorporate antialiasing features to avoid jagged lines/ stair casing effect for the displayed video. f) Display shall be stable and shall not freeze under all operating conditions.

4.3 Bezel Key panel Requirements [0608RAHA_017] The key-panel shall be integrally illuminated for the Bezel markings. Brightness shall be adjusted gradually from the power supply source of the Aircraft from 1 to 6 cd/m2 [0608RAHA_018] Bezel lighting shall be LED based and color shall be ANVIS green A as per MIL-STD-3009 Class C. 0608RAHA shall have key/background illumination control setting through software command receive by varying the rotary Knob. [0608RAHA_019] Non-uniformity of backlight brightness for all keys of the keyboard shall not exceed 10% [0608RAHA_020] 0608RAHA shall have 27 no’s of multifunction keys (software programmable) and 4 no’s of multi-turn software programmable Rotary knobs with push button. Layout of multifunction keys shall be finalized during Design Phase. The Indicative layout of 6” x 8” Ruggedized AMLCD Head Assembly is shown in Figure 1.

Note: a. The Layout and dimension mentioned in the figure 1 for 0608RAHA is tentative and vendor shall finalize the mechanical drawing in concurrence with HAL during design and development phase. b. Depth between Bezel panel Surface to display Screen surface shall be less than or equal to 10mm. c. All Dimensions are in mm

[0608RAHA_021] Rotary encoder knob with push button shall have positive tactile feedback and shall have rims with suitable surfaces for secure grasp. All the rotary Knob shall be software configurable. One Knob shall be used for the manual brightness adjustment. Position of manual Brightness adjustment knob shall be finalized in Design & Development (D&D) phase.

[0608RAHA_022] Push buttons shall have the following characteristics: a) It shall have Positive tactile feedback (click or snap) confirming key press operation. b) It shall operate with a smooth action (i.e. no sticking or judder). c) Bezel shall have dot and/or square for emitting the light on each key (Push Button) for Key identification. d) The depression resistance shall be uniform across the surface of the switch. e) All the push button and Rotary Encoders data including BIT results shall be interface with backend electronics through 2 numbers of RS232 (redundant) channels. Key de-bouncing logic should be applied as appropriate and to be implemented in software. f) It shall have single press and long press capabilities through software. Key stuck identification logic to be implemented in software. g) The Keys shall be separated by barriers as shown in Figure 1. h) It shall have marked line connecting each key with display surface to prevent parallax error during operation i) Depth of Bezel panel from display surface shall be less than or equal to 10mm.

4.4 Physical & Environmental Characteristics [0608RAHA_023] Overall dimensions of the 0608RAHA shall be within 185(W) x 235(H) x 27(D) mm. The four number of mounting screws arrangement required for installation shall be finalized in D&D phase after the placement of PO. [0608RAHA_024] Projection of multi-function Bezel keys from Bezel panel surface shall not be more than 3 mm height. [0608RAHA_025] Projection of rotary Knob from Bezel panel surface shall not be more than 14 mm height. [0608RAHA_026] Weight: The weight for RAHA shall be equal to or less than 2.5 Kg. [0608RAHA_027] Cooling: 0608RAHA shall be conduction cooled (without fan/ forced air) for the entire range of operating temperature. [0608RAHA_028] Temperature: Operating : -40 °C to +65 °C continuous & +71 °C (for 30 min operation) Non-Operating: -55°C to +85°C

[0608RAHA_029] 0608RAHA shall be assembled with in the LRU and the whole unit shall be Panel mounted using four number of mounting screws arrangement on the aircraft MIP structure without any mounting trays or shock mounts. Mounting screws on 0608RAHA shall have sufficient strength to bear the weight of Backend electronics which weight 6 Kgs (typical). Layout of mounting screw positions on display head shall be finalized during design and development phase in concurrence with HAL after the placement of PO. The details of Mounting screws will be finalized by HAL, MCSRDC after the placement of PO.

[0608RAHA_030] Vendor shall provide the proper Mechanism and fixing provision from the back side of 0608RAHA to mount or assembled with the backend electronics mechanical chassis. Note: The assembly details of 0608RAHA with backend electronics and on installation panel details will be provided by HAL, MCSRDC after the placement of PO

4.5 Power Supply Requirement [0608RAHA_031] Display head shall work on 12VDC and heater shall work on raw 27V DC i/p supply from aircraft. The 27V line internal usage and operation shall be compliant to MIL-STD-704D standard. Vendor shall provide surge, short circuit, inrush and line protection built in circuitry in 0608RAHA including any other necessary protection to pass MIL-STD-704D test. [0608RAHA_032] The Key-panel brightness on the 0608RAHA shall be controlled by the following: a. PWM Parameters: - Duty factor: from 1 to 80 ± 5 (at max and min brightness of illumination) & Voltage amplitude: 5.25 ± 0.25 V; Frequency: 150 ± 40 Hz b. 5.5 VAC, 400 Hz supply c. The Key panel brightness shall work on 5.5V AC by default and switches to PWM supply when 5.5V AC supply is not available. It shall work when either or both the supplies are available. d. Bezel Power consumption at 5.5V, 400 Hz for key-panel illumination shall not be more than 11VA [0608RAHA_033] Power consumption of 0608RAHA Display shall be less than or equal to 25W in normal operating condition. [0608RAHA_034] Power consumption of 0608RAHA Display shall be less than or equal to 100W in low temperature operating condition (including heater operation).

4.6 Materials, Process & Parts [0608RAHA_035] For Mechanical Parts: a. AL 6061 – T6 grade Aluminum material shall be used for mechanical chassis fabrication b. Polycarbonate or superior material shall be used for Rotary Knob, Bezel Switch and Rocker Switch touch areas. [0608RAHA_036] Surface Finish: 0608RAHA shall be anodized (as per MIL-A-8625 Type II Class II or TS102 standard) and with mat black finish on all external surfaces and conductive chromate conversion (as per MIL-DTL-5541F, Type- 1, Class 3 or TS 101 standard) on all inside surfaces. [0608RAHA_037] Integrated Circuits / Electronics Components and accessories a. Reliability of 0608RAHA shall not be less than 10,000 hrs at 71 °C. b. Electronics components with high reliability shall be chosen for the design of 0608RAHA. For choosing the parts, below given order of priority shall be followed based on the standard component available in industry: - Military Grade Temperature with MIL-STD-883 screening - Military Grade Temperature / Aerospace Grade - Automotive Grade - Industrial Grade Note: If Automotive or Industrial Grade components are used, then the screening of the cards/ PCBs shall be done in accordance with CEMILAC directive No.81/2003, “Screening Procedure for COTS components and PCBs”. c. Vendor shall provide the Ruggedized connectors and cable along with each display Head Assembly to connect the internal electronics of 0608RAHA to rear backend electronics modules of the system, where the Display Head Assembly will mount. The mating connectors required to connect the Display Head Assembly to the electronics modules placed on the backplane shall be supplied along with 0608RAHA. Mating scheme with the rear backend electronics module shall be finalized after the placement of PO during design phase.

4.7 Platform Requirement [0608RAHA_038] The 0608RAHA shall be integrated in a system which shall be qualified for the following and shall meet the requirement mentioned in the below given standards: i. EMI/EMC Compliance: As per MIL-STD-461G ii. Environmental Compliance: As per MIL-STD-810F

4.8 Other Requirements [0608RAHA_039] The 0608RAHA along with Heater shall have fail safe mechanism and should be in operational mode in the complete operating range & the temperature at which the heater should ON or OFF shall be configurable. [0608RAHA_040] 0608RAHA Readiness time after power-on shall be as given below: a. more than + 15°C, max: 30 sec b. from + 15°C to + 0°C, max: 40 sec c. from + 0°C to - 20°C, max: 3 Min d. from - 20°C to - 40 °C, max: 5 Min [0608RAHA_041] Fusible links shall not be used in any signal or power path of the design. [0608RAHA_042] Chassis bonding shall be provided through dedicated mounting screw. [0608RAHA_043] Bonding resistance value (between any points on the body of the 0608RAHA excluding connector points) shall be within 2.5mΩ as per MIL-STD-464C. Vendor shall specify the points on the unit where bonding value shall be measured. [0608RAHA_044] The 0608RAHA PCB grounds (other than chassis ground) shall be electrically isolated with respect to chassis. [0608RAHA_045] Insulation resistance shall be greater than 50MΩ at 500V DC. [0608RAHA_046] Vendor shall provide a Protective cover for 6” x 8” display as a delivery. Type of Protective cover for display shall be finalized after the placement of PO. [0608RAHA_047] Vendor shall be responsible to demonstrate and make a test report of all display parameters as given in the 0608RAHA_011 as part of pre-dispatch acceptance of stage-1 deliveries by using one of the 0608RAHA module at own or third party approved test facility in India. Any deviation in respect of meeting the technical requirement for display parameter may lead to the cancellation of entire order.

5 Progress Review [0608RAHA_048] Periodic technical and progress review will be conducted at MCSRDC. Suitable representative from vendor side shall participate in review. Vendor shall incorporate the necessary recommendations made during Review by MCSRDC, QA/RDAQA or CEMILAC (If any). [0608RAHA_049] Time is the essence of this project, Hence HAL, MCSRDC have a right to short close the PO if sufficient progress is not demonstrated during the periodic project review at MCSRDC.

6 Input from MCSRDC [0608RAHA_050] The following inputs shall be provided by MCSRDC team after the placement of PO for 0608RAHA. • Electrical ICD • Mechanical ICD

7 Proposal [0608RAHA_051] Technical proposal shall provide point wise compliance for all the sections in this document. Following documents/ details shall be attached along with technical proposal

SN. Technical Proposal

1 Technical Specifications/Datasheets of proposed 0608RAHA along with technical details.

2 If the vendor is not the OEM for the modules, vendor shall provide authorized distributor certificate from the OEM and vendor shall have technical support team to assist in acceptance testing, integration activities, qualification testing, coordination with certification agencies and for incorporation of changes to meet the technical requirements.

Note: The vendor proposal shall cover all the requirements mentioned in section 7, failing which the vendor would not be considered for further evaluation.

8 General Requirements [0608RAHA_052] Vendor shall be required to provide mechanical layout of the 0608RAHA with dimension details, Input connector Pin assignments (EICD) and power supply budget details within 3 weeks after Placement of PO. [0608RAHA_053] Vendor shall incorporate any changes to resolve the problems related to 0608RAHA reported (if any) during qualification & integration testing of the unit. In this case vendor shall do retro-mod for already supplied units as per latest modifications to meet the above test requirements. [0608RAHA_054] Vendor shall provide the design documents as per Annexure-1, 2 & 3 (as per Applicability) along with the relevant qualification test reports to Certifying agencies. [0608RAHA_055] During the warranty period vendor shall carry out fault diagnostics and repair for defective units (if any) without any additional cost, in addition to any failure occurred during testing and integration of the 0608RAHA. [0608RAHA_056] The HAL Quality Control group and external Certification agency may verify vendor facility and assembly house as per the requirement. Vendor has to comply with quality compliance requirements for vendor/supplier/sub-contractor, Doc Ref: D/MCSRDC/QMS/25/01/00 dated: 15/10/2025 [0608RAHA_057] Vendor shall provide the details related to indigenous content in the design and development of the product along with RFQ proposal. a) If vendor is submitting the proposal for full COTS based solution or the combination of COTS and Design & Development solution for 0608RAHA, then vendor has to provide the necessary technical details and documents as per the CEMILAC guidelines. For the Design & development portion vendor has to perform Qualification testing standalone and/or as a total solution as per RCMA recommendations. b) If vendor is submitting the proposal for Design & Development of 0608RAHA, then vendor has to perform Qualification testing (Thermal, Vibration, Altitude, Humidity etc or as suggested by RCMA) on one Unit. This unit is not the part of the deliverables and it is the responsibility of the vendor to obtain Letter of Technical Approval (LoTA) from the RCMA as per CEMILAC guidelines. The Vendor has to perform all Qualification Testing as suggested by RCMA and approval to be obtained from RCMA. If any correction incorporated in QT module to meet the requirements, the same shall also be implemented in other modules without any additional cost. c) In case of Full Design and Development of 0608RAHA or Design & development portion of 0608RAHA, vendor shall agree for coordination and inspection of kit-binning, assembly and fabrication processes and facilities by the certification agencies namely HAL-MCSRDC- Quality Group, CEMILAC and/or RDAQA and generate the required reports (inward inspection report, kit inspection report, observation closure etc) at vendors place. d) Vendor shall provide onsite technical support at HAL to carry out integration, testing and debugging for 0608RAHA, and for that vendor shall have local technical support team. [0608RAHA_058] Vendor shall have a 0608RAHA Test setup in India to test all the functionality/parameters. Vendor may require to bring the test setup to HAL facility during testing, 0608RAHA Fault analysis, during debugging or any other essential requirement during both design & development and Production phase. It is the responsibility of vendor to take a RCMA clearance of 0608RAHA Test setup for any of the three approaches, viz design and development of 0608RAHA or combination of COTS & design and development of 0608RAHA or COTS 0608RAHA

9 Obsolescence Management [0608RAHA_059] Vendor shall provide the support with respect to obsolescence management for the 0608RAHA to supply against purchase order at least 25 years by implementing the suitable modification in the design and the corresponding approval shall be taken from certification agency without any additional cost or NRE charges.

10 Vendor Qualification Criteria [0608RAHA_060] OEM or its collaborator (with necessary technology transfer and authorization) shall have designed, supplied & successfully Integrated similar type of display Head Assembly (as mentioned in RFQ) on any airborne platform. [0608RAHA_061] To support the above claims, any Indian OEM having collaboration with foreign OEM vendor shall provide necessary documentary evidences viz. Production Purchase Order or Certificate of project Completion or any other equivalent documents along with the bid. [0608RAHA_062] Any Indian OEM having collaboration with foreign OEM to bid this tender, the offer should accompany a formal letter from foreign collaborator stating that the vendor submitting the RFQ response is authorized to supply the proposed product and certificate to provide support for 25 years. Foreign collaborator should also declare that the quality & performance of the product, warranty and product support will be provided by the Indian OEM with the necessary technology transfer by foreign collaborator. [0608RAHA_063] Vendor/OEM and vendor selected third party agency for components/modules fabrication & assembly house (if any) shall have Quality Management System ISO 9001 or Aerospace AS9100 certification/approval. During the Bid Submission vendor has to submit the certificate. [0608RAHA_064] The above requirements are mandatory and offers not meeting these requirements along with RFQ shall be summarily rejected without further evaluation.

11 Deliverables [0608RAHA_065] 0608RAHA, Quantity: 08 Nos as per complete technical requirement mentioned in section 4. [0608RAHA_066] Two sets of Mounting screw, Ruggedized connectors and cable along with the protective cover for 6” x 8” display with each 0608RAHA delivery. The details of Panel mounting screw will be provided by HAL, MCSRDC after the placement of PO. [0608RAHA_067] Vendor shall provide associated Board Support Package (BSP) software like device driver, APIs and firmware & its associated loading tools. [0608RAHA_068] Vendor shall submit the following documents for COTS module to Certifying agencies: a) Hardware Design Assurance reports as per DO-254 (DAL-B) b) Software Design assurance Reports as per DO-178B c) Data-sheets, Application Notes, ordering details, programming instructions, Optical parameter test reports, Thermal, EMI/EMC, Reliability Reports & Qualification test reports as per MIL-STD-810H & MIL-STD-461G. d) Mechanical, Electrical and Communication interfaces. e) Ruggedization level of COTS Module. f) OEM/OEM authorized COC and Acceptance Test Reports. g) Storage and handling procedures. h) COTS Module which are factory programmed as per user configuration shall be identified and the programming/ configurations details/files to be provided. i) COTS Module which are configurable by the user shall be identified and the programming/configurations details/files shall be under configuration management. The programming tools, programming procedures such purpose shall also be identified. These Details to be provided. j) Each individual COTS Module shall be traced by their part number and serial numbers. k) System Software like device drivers, board support packages, libraries etc that are supplied along with COTS Modules are subjected to verification & validation reports. These reports to be provided. l) COTS modules shall be delivered with device drivers, board support packages, libraries, etc as per the technical requirements. m) COTS module Technical specifications compliant to HAL Technical Requirement to be provided. n) The requirements specification shall cover, but not limited to, performance specification, interface specification, environmental specifications, reliability specifications. o) Firmware design & Implementation documents (as per DO-254/CEH stage of involvements/SOI) with respect to CEMILAC guidelines).

[0608RAHA_069] For Design & Development or Combination of COTS and Design & development approach, applicable documents mentioned below for 0608RAHA and also the relevant documents as per Annexure – 1, 2 & 3 to be submitted to CEMILAC & RCMA a) Schematics, BOM, PCB Assembly Drawing, Gerber file, COCs, Group-A & Group-B Reports of customized card b) Datasheets and Technical specification c) Thermal Analysis, signal Integrity & power integrity test report of PCBs. d) EMI/EMC analysis, thermal analysis, Vibration & Stress analysis of 0608RAHA. e) Firmware design & Implementation documents (as per DO-254/CEH stage of involvements/SOI) with respect to CEMILAC guidelines). f) Acceptance test procedure/report, g) programming manual/guide, h) User Guide i) Mechanical details (DXF file, 3D model etc.) j) Assembly drawings indicating the module details k) MTBF/ reliability report l) Environmental test reports m) Conformance report for the Mechanical enclosure/ heat sinks as fit for military application etc.) n) COC of all the supplied items. o) Qualification reports as per MIL-STD-810H & MIL-STD-461G. p) COTS/ESS Screening procedures and reports of each 0608RAHA in CD q) Configuration management document which contains Bare PCB version and revision, Assembled PCB version, revision, Part Number and serial number for identification & traceability. r) Version details of FPGAs firmware

12 Delivery Schedule [0608RAHA_070] Requirement for Phase -1* T0 – Input provided by HAL, MCSRDC after the placement of Order for stage-1 Quantities T1 – Go-ahead provided by HAL, MCSRDC for stage-2 Quantities. *Note: 1. Any observation or improvement identified in the first 02 (Two) No’s of deliveries on and after Qualification Testing (QT) shall be incorporated in Second stage of modules (06 No’s of 0608RAHA). 2. Vendor shall update the document and provide new set of documents as mentioned in the section 11 and annexure-1,2 & 3 in case of any modification in 0608RAHA along with all approved engineering change proposals incorporated in the modules. 3. Test Reports and documents are part of NRE 4. The payment of 0608RAHA will be made based on deliverables. 5. NRE Charges will be paid after the total deliveries of line items as per Section 0608RAHA_070. 6. In case of Design & development case or combination of COTS and Design & Development solution of 0608RAHA, vendor has to complete the QT and obtain LoTA from the RCMA before stag-2 deliveries. **Note: Phase -2 is requirement during Production phase of 0608RAHA by HAL. The order for phase-2 requirement will be placed separately by HAL Production division after successful execution of phase -1 and firm order received from HAL customer and is at the discretion of HAL. 2. As recommended by the certification agencies all the testing and certification reports applicable for production stage shall be supplied by the vendor along with modules delivery.

13 Acceptance [0608RAHA_072] a. In case of Design and development or combination of COT & Design & development of 0608RAHA, Vendor shall demonstrate complete functionality & performance of delivered 0608RAHA as per approved Acceptance Test Procedure (ATP) at MCSRDC, HAL. The modules shall undergo and shall pass all the COTS screening tests as per the CEMILAC directives before delivery. b. In case of COTS 0608RAHA, vendor shall deliver the 0608RAHA with Authorized OEM COC, and provide the Acceptance test report (ATR) with complete functionality & performance of delivered 0608RAHA as per approved Acceptance Test Procedure (ATP) at MCSRDC, HAL. [0608RAHA_073] The ATP shall be coordinated by HAL & RCMA and shall comply the requirements mentioned in this document as part of the acceptance criteria. Vendor shall be responsible to provide test software and test facilities required to demonstrate complete functionality of 0608RAHA at MCSRDC laboratory, HAL. [0608RAHA_074] 0608RAHA final acceptance shall be by the Quality Assurance (QA) of HAL.

14 Warranty [0608RAHA_075] Vendor shall comply with 24 months warranty support after the supply & acceptance of items at HAL laboratory [0608RAHA_076] In case of failure of any of the supplied 0608RAHA, the faulty module shall be repaired as per the CEMILAC guidelines along with Defect Investigation Report or replaced with new Module within 4 weeks of time without any additional cost. For further numbers of supplied 0608RAHA the vendor may adopt for replacement/repair scheme and solve the issues without any additional cost during warranty period.

HINDUSTAN AERONAUTICS LIMITED MCSRDC Division Marathalli Post Bangalore - 560 037. INDIA

Commercial Terms and Conditions (For Indigenous supplier) of bid - Part of Technical Bid - Annexure - 2

bid Ref. No. MC/S461-2483/26/1

Name of Work:6" X 8" Ruggedized AMLCD Head Assembly with Display protective cover

Name of the Vendor/ Firm:

Quotation Ref. No.:

PLEASE INDICATE YOUR RESPONSE/ COMPLAINCE/ ACCEPTANCE TO THE FOLLOWING TERMS (MANDATORY) AND UPLOAD AS A PART OF TECHNICAL BID

Sl. No RFQ terms & conditions Vendor Compliance (remarks wherever required)

i NOTE: vendor TO ENSURE THAT NO PRICING ASPECT IS INDICATED IN THIS SHEET OR ANYWEHERE IN THE TECHNICAL BID. IN CASE OF ANY PRICE INFORMATION PROIVIDED IN TECHNICAL BID, EVEN IN THE FORM OF PDF, THE TECHNICAL BID WOULD NOT BE CONSIDERED FOR EVALUATION AND WILL BE REJECTED.

ii Vendors while submitting the proposal should categorically declare that items quoted by them are brand new products and are not resold (2nd sale). Offers without such declaration are likely to be ignored.

iii When counter terms and conditions of business have been offered by bider, H.A.L. shall not be deemed to be governed by such terms and conditions unless specific written acceptance thereof has been given by H.A.L.

iv Any terms & conditions which has not been the part of the bid or Purchase Order, if put forward in subsequent correspondence, shall not be considered by HAL.

v Disregard of any instructions, may result in your offer being ignored.

vi Canvassing by bid form, including unsolicited letter on bid submitted or post bid corrections shall render their biders liable for rejection.

vii This RFQ does not oblige HAL to pay any cost incurred by vendors in the preparation or submission of any response including technical / commercial proposals. HAL reserves the right to reject any and /or all responses received to this RFQ without assigning any reasons or to cancel this RFQ at any stage.

1 bid Due Date: The due date for submission of quote is as indicated in Main RFQ through e-procurement mode only.

2 Validity of the Quotation: Price quoted should be net and unless otherwise specified should remain valid for our acceptance for a minimum of 180 days from the closing date of enquiry and the materials / service offered should be perfectly kept under provisional reservation for this quotation.

3 Submission of bid: a) Response to bid through HAL e-Procurement portal should be uploaded in the e-Portal. Response to bid through e-Procurement should be uploaded in the e-portal only. Bid submitted by vendor’s authorized dealer / distributor/channel partner should accompany with signed / digitally signed authorization letter of the vendor to whom bid has been originally issued. In the absence of authorization letter, the bids submitted shall be considered as unsolicited. b) Vendors should ensure the bids are submitted as per RFQ attached in PDF form well before due date and time of bid. Vendor may note technical bid should include technical aspects only. If prices are indicated in the technical bid or attached as a part of technical bid even in the form of PDF, the offer will not be considered for evaluation.

4 Late bid: a) Bid received after the due date and time specified in the bid shall be considered as late bid and will not be considered. HAL e-portal does not allow upload / submission of any document after due date and time has elapsed. b) HAL will not be responsible for inability of vendor to upload the bid documents in e-procurement. c) HAL reserves the right to reject late or incomplete bid.

5 Opening of bids: In respect of two bid system, technical bid will be opened on the bid opening date as indicated in the main RFQ. After technical evaluation, the Commercial bids of those vendors who are technically acceptable will be opened.

6 bid Evaluation: a) The bid will be evaluated on Package wise basis. b) Bid with lowest price conforming to the specification will be considered for placement of order. Lowest technically acceptable offer with variance in bid terms and conditions such as credit terms, delivery, penalty for late delivery etc. may be accepted on merits, after required loading towards such factors having direct financial impact in comparative price statement. c) If two or more vendors quote the same price, HAL reserves the right to seek revised offer from the same vendors and placing order on revised L-1 offer. If same situation prevails then HAL reserve the right to place order on any of them. d) If the lowest vendor has not offered full quantity, for the balance quantity HAL reserves the right to source from other vendors on L1 price. e) Conditional discounts will not be considered in evaluation of bid. f) Applicability of the Taxes (IGST/CGST etc.) should be explicitly indicated by the vendor in his response either in percentage or in absolute terms. In the absence of this input the offer would be considered all inclusive.

7 Conflict of Interest: Any vendor having a conflict of interest, which substantially affects fair competition, shall not be eligible to bid in this bid. Bids found to have a conflict of interest shall be rejected as nonresponsive. A vendor in this bid Process shall be considered to have a conflict of interest if the vendor: a) directly or indirectly controls, is controlled by or is under common control with another vendor; or b) receives or have received any direct or indirect subsidy/ financial stake from another vendor; or c) has the same legal representative as another vendor for purposes of this bid. A Principal can authorize only one representative, and the representative also should not represent or quote on behalf of more than one Principal. However, this shall not debar more than one Authorised distributor from quoting equipment manufactured by an Original Equipment Manufacturer (OEM), in procurements under Proprietary Article Certificate; or d) has a relationship with another vendor, directly or through common third parties, that puts it in a position to have access to information about or influence the bid of another vendor or influence the decisions of the Procuring Entity regarding this bid process; or participates in more than one bid in this bid process; or e) Participation in any capacity by a vendor (including the participation of a vendor as sub-Vendor in another bid or vice-versa) in more than one bid shall result in the disqualification of all bids in which he is a party. However, this does not limit the participation of a non-vendor firm as a sub-Vendor in more than one bid; or f) would be providing goods, works, or non-consulting services resulting from or directly related to consulting services that it provided (or were provided by any affiliate that directly or indirectly controls, is controlled by, or is under common control with that firm), for the procurement planning (inter-alia preparation of feasibility/ cost estimates/ Detailed Project Report (DPR), design/ technical specifications, Terms of Reference (ToR)/ Activity Schedule/ schedule of requirements or the bid Document etc.) of this bid process; or g) has a close business or family relationship with a staff of the Procuring Organization who: i) are directly or indirectly involved in the preparation of the bid document or specifications of the bid Process, and/or the evaluation of bids; or ii) would be involved in the implementation or supervision of resulting Contract. h) In cases of authorised distributors quoting on behalf of their principal manufacturers, an authorised distributor cannot represent two manufacturers or quote on their behalf in a particular bid enquiry. There can be only one bid from the following: i) The principal manufacturer directly or through an authorised distributor on his behalf; and ii) Authorised distributor on behalf of only one principal.

8 Parallel Arrangement: Any Order awarded to the successful vendor as a result of this bid, will be on non-exclusive basis. HAL reserves the right of entering into parallel contract(s)/ release parallel Order(s) with any other firms now or hereafter

10 Eligible Goods & Services: a) Country of Origin: The term “origin” used in this clause means the place from where the Services (and incidental Goods, including subcontracted components) are arranged and delivered, or manufactured.

11 b) vendor’s country which shares a land border with India: Any vendor from a country, which shares a land border with India will be eligible to bid in this bid only if the vendor is registered with the Competent Authority (i.e. the registration committee constituted by the Department for Promotion of Industry and Internal Trader (DPIIT). However, the vendors from those countries (even if sharing a land border with India) to which the Government of India has extended lines of credit or in which the Government of India is engaged in development projects are not required to register with Competent Authority and will be eligible to bid in this bid. vendor from a country, which shares a land border with India, for the purpose of this Order means:- i) An entity incorporated, established or registered in such a country; or ii) A subsidiary of an entity incorporated, established or registered in such a country; or iii) An entity substantially controlled through entities incorporated, established or registered in such a country; or iv) An entity whose beneficial owner is situated in such a country; or v) An Indian (or other) agent of such an entity; or vi) A natural person who is a citizen of such a country; or vii) A consortium or joint venture where any member of the consortium or joint venture falls under any of the above. Unless otherwise stipulated in the Contract, country of origin of ‘Services’ and related ‘Goods’ under the contract shall have their origin in India or other countries and must conform to the declaration, made by the Vendor in its bid regarding but not limited to any restrictions on certain countries with land-borders with India. The successful vendor shall not be allowed to sub-contract works to any Vendor from a country, which shares a land border with India unless such Vendor is registered with the Competent Authority.

12 c) Minimum Local Content: Minimum Local content (Make in India Policy): The ‘local content’ requirement to categorize a Vendor as ‘Class-I local Vendor’ is minimum 50%. For ‘Class-II local Vendor’, the ‘local content’ requirement is minimum 20%. Nodal Ministry/ Department may prescribe only a higher percentage of minimum local content requirement to categorize a Vendor as ‘Class-I local Vendor/ ‘Class-II local Vendor’. For the items, for which Nodal Ministry/ Department has not prescribed higher minimum local content notification, it shall be 50% and 20% for ‘Class-I local Vendor’/ ‘Class-II local Vendor’ respectively. Please refer the document - "Appendix_A_Purchase_Pref_Policy" for policy details Please indicate details of Local content and Category in Annexure-3 of RFQ That the vendor has to indicate MLC as part of offer & Self Certificate and Auditor Certificate might have also indicated MLC as per their certification. In case there is difference in those values, the lowest of them will be considered as the applicable MLC & the offer will be dealt accordingly. Other MLC information will be treated as invalid. Vendor’s status as MSEs: It is relevant to note that as per Government of India direction, the aspect of MSEs policies also included in the bid and the same is covered in the other terms & conditions which are part of RFQ. The aspect as indicated below would be applicable for procurement which falls under indivisible category. * If any Indian vendor satisfies the requirement of MSEs stipulation and also falls within the purchase preference margin (L1+15%)as called for in MSME policy (in case of matching L1 price) will be considered for ordering 100% of bided quantity. * In case no MSEs qualifies for purchase preference or do not match with L1 price then the total bided quantity will be ordered on L-1 vendor per this subject purchase preference policy. Concurrent application of public procurement policy for both MII and MSE shall be governed as per the OM vide No. F.1/4/2021-PPD dated 18/05/2023 from PPD, DoE, MoF. In case of an MSE owned by SC/ST/Woman entrepreneur is willing to accept L1 price, when their quoted price is within L1+15% range, preference should be given to them with first preference to MSE owned by SC/ST entrepreneur, second preference to MSE owned by Woman entrepreneur and then to other MSEs.

13 PURCHASE PREFERENCE POLICY (Preference to make in India):

In line with Public Procurement (Preference to Make in India), Order 2017 & its amendments issued by Govt. of India & with a view to support the Indian industries, HAL has implemented “Purchase Preference Policy”. The “Purchase Preference” is applicable for the “Class-I Local Supplier” for the goods/services/works covered in this bid subject to the Terms & condition of Purchase preference clause. Note: (a) The subject item falls under INDIVISIBLE category. (b) Minimum local content for Class-I local supplier is 50%. (c) The offers sought only from Class-I & Class-II local suppliers. (d) The margin of Purchase Preference shall be up to 20% only for Class-I Local Supplier. The vendors are requested to go through the same & submit the bids accordingly and provide the compliance for the same.

Supplier’s status as MSEs:

Applicable for indivisible category : If any Indian vendor satisfies the requirement of MSEs stipulation and also falls within the purchase preference margin as called for in MSME policy (in case of matching L1 price) will be considered for ordering 100% of bided quantity.

CLASS-I & CLASS-II LOCAL SUPPLIER

Only class-I & Class-II local suppliers are eligible for participation in this bid & the vendors should indicate the percentage of local content & provide the necessary supporting documents as per RFQ. The vendors not meeting the above criteria will be summarily rejected.

All the vendors should provide a “Self Certification” along with technical offer indicating that the item offered meets the minimum local content as called for in the bid and provide the % of local content along with details of the location(s) at which the local value addition is made.

Format for Certification for “Local Content”: Type-I- Format for “Self-Certification” for “Local Content” (if quoted price is <10 Crores) Type – II-Format for “Auditor’s Certification” for “Local Content” (if quoted price is > 10 Crores) Vendor to provide appropriate certificate as per the quoted value. In case of submission of offer through e-portal, scanned copy of the signed Auditor's Certificate also need to be submitted along with your offer and in parallel, the hard copy of original signed

14 Non-conformities between Figures and Words: In case of non-conformities/errors are observed in responsive bids between the quoted prices in figures and in words. The same shall be resolved in the following manner, discretion of HAL in this regard is Final: i) If, in the price structure quoted for the required goods / services, there is discrepancy between the unit price and total price (which is obtained by multiplying the unit price by the quantity), the unit price shall prevail and the total price corrected accordingly; ii) If there is an error in a total corresponding to the addition or subtraction of sub-totals, the sub-totals shall prevail and the total shall be corrected; and iii) If there is a discrepancy between words and figures, the amount in words shall prevail. Such a discrepancy in an offer should be conveyed to the vendor asking him to respond by a target date and if the vendor does not agree to HAL's observation, then the bid is liable to be rejected.

The vendor/s agrees to submit such document/s like submission of Integrity Pact/supporting additional documents etc., if required or as called for in RFQ, subsequent to opening of the Bid and before finalizing the contract or PO, depending upon the then circumstances and decision of HAL. Any failure to submit such document/s or Integrity Pact in HAL given format, shall amount to rejection of the Bid, which decision shall be at the discretion of HAL.

15 Integrity Pact (IP)

(i) Integrity Pact (IP) as per HAL format enclosed shall be duly signed by the vendor along with the witnesses. Failure to sign Integrity Pact as per HAL’s standard format may lead to rejection of offer. In case of submission of offer through e-portal, scanned copy of the signed Integrity Pact also need to be submitted along with your offer and in parallel, the hard copy of original signed IP should reach HAL by post. The submission of Integrity Pact without deviation is a mandatory requirement. (ii) It is requested to forward the original signed Integrity Pact (as per HAL format enclosed) to the following Contact Person and Address: Name: PRASHANT CHAKRAVARTHY, CM (IMM) MCSRDC, Hindustan Aeronautics Limited, Marathahalli Post, Bangalore - 560037 Ph: 080 - 2232 3708 E-mail: [email protected]

(iii) In respect of IP and its monitoring authority i.e. the Independent External Monitor (IEM), who is appointed by HAL, in line with the communication received from Central Vigilance Commission (CVC). The present IEM/s is/are: 1. Shri Sunil Kumar Bansal, IPS (Retd.) Email id: [email protected] 2. Shri Chaitanya Kumar Varma, CE&MES (Retd.) Email id: [email protected] 3.Shri Ashok Kumar Tripathy, IAS(Retd) Email id:[email protected]

(iv) The vendor may approach the IEM nominated only for IP related issues. Any other specific clarifications/query/status with reference to tender and request for validity, extension of the tender etc., should be forwarded to concerned tender issuing HAL Officer.

(v) Both Omnibus IP and Standalone IP formats are enclosed with RFQ/RFP. In case if vendor has already signed Omnibus IP with any other Divisions of HAL and validity of the same exists for this contract period, then vendor may forward the copy of the same. If Omnibus IP is not signed, then vendor may choose to execute either of the IP formats i.e. Omnibus IP or Standalone IP.

A Bank Guarantee Clauses:

1 Performance Bank Guarantee: Vendor shall furnish a Performance Bank Guarantee (PBG) (including e-Bank Guarantee) as per HAL’s format for 10% of the goods supplied (to be calculated only on basic cost excluding taxes & duties, if such details are furnished separately in the bid submitted) valid up to end of the warranty period from a scheduled bank in India/ Bank of International repute (for foreign vendor) from the date of acceptance or otherwise equivalent amount shall be retained till completion of warranty period and other obligation of Purchase Order/ contract. NOTE: In case vendor does not agree for Performance Bank Guarantee/ retention of equivalent amount, the offer shall be summarily rejected.

The RFQ/bid document should contain the following points with regard to issue of "Bank Guarantee" other than e-BG: 1. All the Bank Guarantees are to be issued on Non Judicial Stamp Paper for such Value as applicable in the place of issue of BG as per the applicable Stamp Act in that State. 2. The Stamp Paper for issuing of BG should be purchased by the Vendor in the following manner: First Party in the Stamp Paper: "In the Name of the Bank issuing the BG". Second Party in the Stamp Paper: "In the Name of the Beneficiary under the BG i.e. Hindustan Aeronautics Limited". Purchaser of Stamp Paper: "In the Name of the Vendor on whose behalf the BG is issued".

In case of Micro & Small Enterprises (MSEs) and Startups, Insurance Surety Bond may be accepted at par with Bank Guarantee for Advance Payment, Security Deposit and Warranty coverage

B Clauses with regard to Supplies:

1 Packing: The Vendor will be held responsible for the stores being sufficiently and properly packed for tropical storage and for transport by rail, road, sea or air so as to ensure their being free from loss or injury on arrival at their destination. The packing and marking of packages shall be done by and at the expense of the vendor. Each package shall contain a Packing Note quoting Purchase Order number and date showing its contents in detail. Each shall be properly marked with Purchase Order No., Consignee’s name & address, packagehandling instructions etc. The package shall have adequate provision for handling during transit.

2 Receipt & Despatch: The Vendor is responsible for obtaining a clear receipt from the Transport Authorities specifying the goods dispatched. He will not book any consignment on a said to contain’ basis. If he does so, he does it on his own responsibility. HAL will take no responsibility for short deliveries or wrong supply of goods when the same are booked on said to contain’ basis. HAL shall pay for only such stores as are actually received by them in accordance with the contract.

3 Quantity: a) The quotation must be in the unit in which the quantity is indicated in the enquiry. If it is otherwise, conversion data must be furnished. b) HAL reserves the right to order quantity less than indicated in the enquiry/ quoted for by vendor, at the prices quoted, without any reference to the vendor

4 Quality & Workmanship: 1) Generally the stores shall be of the best quality and workmanship. Vendor shall comply with the contract in all respects be to the satisfaction of HAL. Where bids are called for in accordance with ‘particulars’, the Vendor’s bids to supply in accordance with such `particulars’ shall be deemed to be an admission on his part that he has fully acquainted himself with the details thereof and no claim on his part which may arise on account of non-examination or insufficient examination of the ‘particulars’ will in any circumstances be considered. The Vendor shall supply the stores in accordance with the ‘particulars’ unless any deviation is authorised as an exception expressly specified in the Purchase Order. 2) TheStores/Goods supplied shall conform to the standards, if mentioned in the TechnicalSpecifications, or, where no applicable standard is mentioned, to the authoritative standards appropriate to the Goods’ country of origin. Such standards shall be the latest issued by the concerned institution.

5 Inspection, Consequences of Rejection: The goods on receipt in HAL will be subject to inspection and tests, if necessary and HAL inspector’s decision as regards acceptance/rejection of goods shall be final and binding between the parties. (In case of Plant & Machinery, goods shall be finally inspected & accepted only after successful commissioning) If any stores are rejected, then HAL shall be at liberty to: a) Either: i) Allow the Vendor to re-submit stores in replacement of those rejected within a time specified by HAL, the Vendor bearing the cost of freight in such replacement without being entitled to any extra payment, (or) ii) Buy the quantity of stores rejected or other of a similar nature elsewhere at the risk and cost of the Vendor without effecting the Vendor's liability as regards the supply of any further consignments due under the contract, (or) iii) Terminate the contract and recover from the Vendor the loss HAL may thereby incur. The Vendor shall not be entitled to any gain on the repurchase, b) Any stores rejected by HAL’s Inspector must be removed by the Vendor within 14 days from the date of receipt of intimation of rejection and at his own cost, failing which the Vendor shall be liable to pay storage charges at 1% for each day of delay on the invoice value of the stores. If the stores are not removed within a month from the date of intimation of rejection, the stores will be liable, to be sold by HAL at the Vendor’s risk and responsibility and the proceeds adjusted towards storage charges. c) In case any payment is made against delivery and it is found that the supplied item is rejected during inspection/commissioning, Vendor will be required to choose any one of the following options to collect the rejected item for replacement: i) Refund the amount paid and collect the item for replacement. ii) Submit a Bank Guarantee for the amount already paid and collect the item for replacement. iii) Bring the replacement item to HAL and collect the rejected item.

6 Supply of Alternative Item (wherever applicable): In case vendor is quoting for an alternative part number it should be confirmed that the offered part is fully interchangeable with the required part. Applicable descriptive literature/ catalogue if any may please be enclosed by the vendor with offer (at least two copies).

7 Shelf Life: Where stores offered have a limited shelf-life, kindly indicate the life involved and confirm that in the event of an order from us, only newly manufactured stores with the maximum possible shelf-life at the time of dispatch will be offered for shipment. In respect of rubber items such as seals etc., having curing date, the item should not have been manufactured earlier than 6 months of dispatch.

8 Deliveries, Consequences of Breach: The date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract, and delivery must be completed on or by the dates mentioned in the Purchase Order or the bid. Should the Vendor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery, HAL shall be entitled at their option: a. To recover from the Vendor as per liquidated damages, and not by way of penalty, a sum of 0.5% of the price of any stores which the Vendor has failed to deliver as aforesaid, for each week or part thereof during which the delivery or such stores may be in arrears subject to a maximum of 10% of the price of the stores in default (or) b. To purchase elsewhere, with or without notice to the Vendor on the account and at the risk of the Vendor, the stores not delivered or others of a similar description (where other exactly complying with the particulars are not available), HAL’s decision in this respect will be final (or) c. To terminate the contract in the event of action being taken under Para – (a) & (b) above, the Vendor shall be liable for any loss which HAL may sustain on the account, but the Vendor shall not be entitled to any gain on repurchases made against default.

9 Extension of Time: If an extension is desired by the Vendor/Vendor, then Vendor/Vendor shall apply for extension of time to HAL at least 15 days prior to the date of delivery without prejudice to the rights of HAL, then HAL may grant extension of time for any cause which HAL may deem proper and the decision of HAL in this respect to be final and binding and cannot be questioned in any manner whatsoever.

10 Repeat Order: HAL reserves the right to place repeat Order up to 100% of the value of the original order (statutory levies shall be paid as applicable) within 12 months from the date of completion of the original order. The prices, terms and conditions of the repeat order shall be the same as that of the original. However, placement of repeat order is not guaranteed and this will be at the sole discretion of HAL. Repeat Order can be placed by any Division/Office of HAL including the Division/Office which has originally placed the purchase order

C Product Support Clauses:

1 Product Support/ Obsolescence Management [0608RAHA_059] Vendor shall provide the support with respect to obsolescence management for the 0608RAHA to supply against purchase order at least 25 years by implementing the suitable modification in the design and the corresponding approval shall be taken from certification agency without any additional cost or NRE charges.

2 Warranty [0608RAHA_075] Vendor shall comply with 24 months warranty support after the supply & acceptance of items at HAL laboratory [0608RAHA_076] In case of failure of any of the supplied 0608RAHA, the faulty module shall be repaired as per the CEMILAC guidelines along with Defect Investigation Report or replaced with new Module within 4 weeks of time without any additional cost. For further numbers of supplied 0608RAHA the vendor may adopt for replacement/repair scheme and solve the issues without any additional cost during warranty period.

3 Post-Warranty Service: Arrangements for after sales service and maintenance (authorized service centre) in India on site during warranty & post warranty period should be clearly indicated providing with name, address, phone, Mob no, email Id of the contact person, infrastructure along with spare parts inventory held by your Authorized Technical Service Center. The Vendor to indicate the validity period of authorization for the technical service center.

D Clauses related to available Recourse for Breach by Vendor:

1 Liquidated Damages: In the event of an order, we reserve the right to collect a sum of 0.5% per week excluding taxes of delay or part thereof, subject to a maximum of 10% as our claim-towards liquidated damages on the undelivered part of the order.However,LD will not be applicable on milestone payment for NRE Cost. Note: In case vendors does not agree with Liquidated Damages, loading factor to the extent of LD not agreed shall be considered while preparing Price Comparative Statement and offer will be evaluated accordingly.

2 Penalties for Misdemeanors: (Note: The below sub clause (a) and (c) both are applicable before execution of the contract or placing of Purchase Order on a successful vendor and (b) shall be applicable only after execution of contract or placing of Purchase Order.) Without prejudice to and in addition to the rights of the HAL to other remedies as per the bid-documents or the contract, If the HAL concludes that a (prospective) vendor/ Vendor directly or through an agent has committed a misdemeanor in competing for the bid or in executing a contract, the HAL shall be entitled, and it shall be lawful on his part to take appropriate measures, including the following:

a) If vendor/s bids are under consideration in any procurement: i) Enforcement of Bid Securing Declaration in lieu of forfeiture or encashment of Bid Security. ii) Calling off of any pre-contract negotiations, and; iii) Rejection and exclusion of vendor from the bid Process b) If a contract has already been awarded: i) Termination of Contract for Default and availing all remedies prescribed thereunder; ii) Encashment and/ or Forfeiture of any contractual security or bond relating to the procurement; iii) Recovery of payments including advance payments, if any, made by the HAL along with interest thereon at the prevailing rate;

c) Remedies in addition to the above: i) In addition to the above penalties, the HAL shall be entitled for any of the following action/s, and it shall be lawful on his part to: File information against vendor or any of its successors, with the Competition Commission of India for further processing, in case of anti-competitive practices; ii) Initiate proceedings in a court of law against vendor or any of its successors, under the Prevention of Corruption Act, 1988 or the Indian Penal Code or any other law for transgression not addressable by other remedies listed in this sub-clause. iii) Remove vendor or any of its successors from the list of registered Vendors for a period not exceeding two years. Vendors removed from the list of registered vendors or their related entities may be allowed to apply afresh for registration after the expiry of the period of removal. iv) Initiation of suitable disciplinary or criminal proceedings against any individual or staff found responsible. v) Debar a vendor/ Vendor from participation in future procurements without prejudice to HAL’s legal rights and remedies. Debarment shall automatically extend to all the allied firms of the debarred firm. In the case of Joint Venture/ consortium, all its members shall also stand similarly debarred: HAL may debar a vendor or any of its successors from participating in any bid Process undertaken by all its procuring entities for a period not exceeding two years commencing from the date of debarment for. HAL shall maintain such a list which shall also be displayed on their website. HAL may debar a vendor from participating in any bid Process undertaken for a period not exceeding three years commencing from the date of debarment for misdemeanors. HAL shall maintain such a list which shall be circulated to all its Divisions.

3 Exit Clause: Exit criteria: The contract/order may be terminated under the following circumstances: i) In the event of unsatisfactory performance by the Seller during the contract period, or any of the information provided by the Seller is found to be untrue, or Seller is found to have attempted to influence any person involved with the contract through unethical means, the contract shall be terminated with 03 months advance notice without any financial implication to Buyer. Notwithstanding the foregoing, in cases where it is found that a Seller is engaged in unethical practices, they shall be barred from participating in the future contracts for a period of 02 years. ii) If there is change in Buyer requirement, contract shall be terminated with 03 months advance notice. The liability of Buyer in this case will be agreed mutually. In the event of termination of contract by either party the Seller shall ensure the following: a) IPR’s are transferred to Buyer to enable Buyer to proceed on the work with other Seller. Seller also will render all assistance till the other Seller fully take over the balance work. (If applicable) b) Transfer title and deliver all or any part thereof of the supplies, materials, work-in-progress, finished Products, Tooling, drawings and data produced or acquired by Seller specifically for the Product being terminated. c) Supply of products and its components / spares at least for a period of 10 years from the date of such termination. iii) The Seller is declared bankrupt or becomes insolvent. iv) The delivery of material is delayed due to causes of Force Majeure by more than 06 months. v) Based on the decision of the Arbitration Tribunal

4 Termination for Default of Seller or for other reasons: HAL shall have the right to short close present Contract in part or in full by giving 1 month prior notice to the Vendor, in any of the following cases:- a) The work is delayed or cancelled for causes attributable to force majeure. b) The requirement is withdrawn by HAL’s Customer. c) The Vendor is declared bankrupt or becomes insolvent. d) It is noticed that the firm has utilized the services of any agent to get the resulting Order and paid any commission to such agent. e) As per decision of the Arbitration Tribunal. f) In case any part of the Order is subcontracted by the Vendor without prior permission of HAL. g) If the performance of the Vendor is not found satisfactory during the execution of work. In any of the above stated case, no claim of damage etc., by the Vendor will be allowed.

5 Termination for Default of Either of the Party (mutual termination): Either of the Party shall have the right to short close present Contract in part or in full by giving 1 month prior notice to the other Party, in any of the following cases:- a) The work is delayed or cancelled for causes attributable to force majeure. b) The requirement is withdrawn by the end Customer. c) Either of the Party is declared bankrupt or becomes insolvent. d) It is noticed that either of the Party has violated/breached the Integrity. e) As per decision of the Arbitration Tribunal. f) Either of the Party has assigned the contract to a third party without prior permission from other party. g) If the performance of either of the Party is not found satisfactory to the other Party during the execution of work. In any of the above stated case, no claim of damage etc., by the defaulting Party will be allowed.

6 Insolvency: If Vendor enters into liquidation, whether compulsory or voluntary (other than amalgamation or reconstruction with another party taking over all its rights as well as commitments) or becomes insolvent or suffers a receiver of the whole or part of its asset to be appointed, i) Shall forthwith notify the same to HAL before initiating any liquidation process and HAL shall have the right without prejudice to his other rights or remedies to terminate the unexecuted part of this Contract. ii) In such an event, HAL shall become entitled forthwith to get the refund within 30 days of all the advance payments received by Vendor and expenditure incurred by as a part of its obligations under this contract it has not fulfilled. In such an event if applicable, Vendor is liable for return of any materials/items (including drawings, designs etc) to HAL, which are held at his end as a part of the obligations under this contract.

7 Indemnity: The successful vendor/Vendor shall defend, indemnify and hold HAL harmless from and against all actions, causes of action, liabilities, claims, suits, judgment, liens, awards, damages of any kind and nature whatsoever and expenses and costs of litigation to the extent such claims arise out of infringement of any IPR, patent, copyright, trademark or involve wrongful use of trade secret or confidential information or negligence attributable to the Vendor.

8 Appropriation: Whenever under this contract any sum of money is recoverable from any payable by the Vendor, HAL shall be entitled to recover such sum by appropriating in part or whole by deducting any sum then due or which at any time thereafter may become due to the Vendor in this or any other contract entered by HAL as a whole its Divisions and Branch Offices etc., held by him alone or in partnership with others. Should this sum be not sufficient to cover the full amount recoverable, the Vendor shall pay to HAL on demand the remaining balance due.

E Mandatory Clauses as per Ministry or Govt. of India:

1 Bribes and Gifts Any bribe, commission, gift or advantage given, promised or offered by or on behalf of the Vendor or his parties, agent or servant or any one on his or their behalf to any officer, servant, representative or agent of HAL or any person on his or their behalf in relation to the obtaining or to the execution of this or any other contract with HAL shall in addition to any criminal liability which the Vendor may incur, subject to the Vendor to the cancellation of this and all other contracts with HAL and also to payment of any loss or damage resulting from any such cancellation thereof. Any question or dispute as to the commission of any offence under the present clause shall be settled by HAL in such manner and on such evidence or information as they may think fit and sufficient and their decision shall be final and conclusive.

2 Immunity to Government of India It is understood and agreed that the Government of India is not a party to this Contract/PO and has no liabilities, obligations or rights hereunder. It is expressly understood and agreed that HAL is an independent legal entity with power and authority to enter into contracts solely in its own behalf under the applicable Laws of India and General Principles Contract Law. The vendor shall agree, acknowledge and understand that HAL is not an agent, representative or delegate of the Government of India. It is further understood and agreed that the Government of India is not and shall not be liable for any acts, omissions, commissions, breaches or other wrongs arising out of the contract. Accordingly, vendor expressly waives releases and foregoes any and all actions or claims against the Government of India arising out of this contract, not to sue the Government of India as to any manner, claim, and cause of action or thing whatsoever arising out of or under this Contract/PO

3 Agents/Agency Commission (Note: HAL has not appointed/authorized any person/agent to deal with the vendors in respect of the said contract. In case, if someone claims and interacts with the vendors it shall be duty of the vendors to bring such instances to the notice of HAL Management). The Vendor confirms and declares to the Buyer that the Vendor is the original manufacturer or authorized distributor/stockist of original manufacturer or Govt. Sponsored/ Designated Export Agencies (applicable in case of countries where domestic laws do not permit direct export by OEMs) of the stores referred to in this offer/contract/Purchase order and has not engaged any individual or firm, whether Indian or Foreignwhatsoever, to intercede, facilitate or in any way to recommend to Buyer or any of its functionaries, whether officially or unofficially, to the award of the contract/purchase order to the Vendor; nor has any amount been paid, promised or intended to be paid to any such individual or firm in respect of any such intercession, facilitation or recommendation. The Vendor agrees that if it is established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later stage it is discovered by the Buyer that the Vendor has engaged any such individual/firm, and paid or intended to pay any amount, gift, reward, fees, commission or consideration to such person, party, firm or institution, whether before or after the signing of this contract/ purchase order, the Vendor will be liable to refund that amount to the Buyer. The Vendor will also be debarred from participating in any RFQ/ bid for new projects/program with Buyer for a minimum period of five years. The Buyer will also have a right to consider cancellation of the Contract/ Purchase order either wholly or in part, without any entitlement or compensation to the Vendor who shall in such event be liable to refund all payments made by the Buyer in terms of the Contract/ Purchase order along with interest at the rate of 2% per annum above Secured Overnight Financing Rate (SOFR) (for foreign vendor) and Marginal Cost of Funds-based Lending Rate (MCLR) of State Bank of India plus 2% per annum (for Indian vendor). The Buyer will also have the right to recover any such amount from any contracts/ Purchase order concluded earlier with Buyer.

4 Make In India Considering the huge and continuous requirement, HAL suggests the successful vendor to explore the possibility of manufacturing of the offered items in India to promote Govt. of India’s Make in India Policy. At this stage, HAL proposes to buy the systems/ items directly from the vendor for the firm requirement indicated above. However, for anticipated/future requirement, HAL requests successful vendor to submit the roadmap/proposal for HAL’s review for manufacturing of the offered system/item in India by setting up manufacturing facility in India or through joint venture in India.

5 Fall Clause The price quoted shall be in no event exceed the lowest price at which you sell the supplies or offer to sell supplies of identical description for similar quantity/terms to any person(s)/ organization including the purchases by any department of the Govt. of India, the State Govt. or any statutory undertaking of the Govt. of India/ State Govt., as the case may be during the period till the completion of the performance of the order placed and during currency of the order. If at any time during the said period, the Vendor reduces the sales price, sells or offers to sell such supplies to any person/ organization including the purchaser or any department of Central Govt. or any Dept. of State Govt., or any statutory undertaking of the Central or State Govt., as the case may be at a price lower than the price chargeable under the contract, Seller shall forthwith notify such reduction/ sale or offer to sale to the HAL and the price payable under the contract for the supplies supplied after the date of coming into force of such reduction or sale or offer to sale shall stand correspondingly reduced.

F Dispute Resolution Mechanisms

1 Settlement of Disputes and Arbitration a) Below clause is applicable to organizations other than PSUs/ DPSUs: Amicable Settlement by way of Mediation: Any dispute or difference whatsoever arising between the parties out of or relating to the construction, meaning, scope, operation or effect of this contract or the validity or the breach thereof shall be settled by bilateral discussions initially. If both parties wish to constitute a High-Level Committee (HLC) from external sources then preferably such committee may consist of a retired Judge or a retired High-Ranking officer and/or a technical expert in that disputed field for which both parties disputed. The discussions shall be referred to a HLC of experts from internal or external sources, constituted by both parties to mediate on the existing difference or dispute between the Parties. Any dispute, which cannot be settled amicably, within 90 days or till such date/period as mutually extended from the date on which both Parties constitutes the HLC and the same is not covered in Arbitration proceedings also, then such dispute, disagreement or question which exists, shall be referred for adjudication by the Courts. The Committee internal or external may contain sole or such odd numbers where one member shall be the Presiding officer of the mediation process and committee shall be well versed in the field of mediation. Any settlement agreement arrived through above Mediation process requires prima facie approval of Competent Authority of HAL (on behalf of HAL) before parties signing such settlement agreement or it becomes final. Each party shall bear its own cost of preparing and presenting its case. The cost of Mediation including the fees and expenses of the Mediators shall be shared equally between the Parties, unless otherwise agreed in mediation. Except as may be required by law, neither a party nor its representatives may disclose the existence, content, or results of any mediation hereunder without the prior written consent of other party.

Arbitration: (Note: Arbitration shall be invoked if the value of the disputed claim is less than Rs 10 Crore only) The Arbitration Proceedings shall be conducted in India under the Indian Arbitration and Conciliation Act, 1996 and its subsequent amendments from time to time. The award of such Arbitration shall be enforceable in Indian Courts only. The arbitration tribunal shall be consisting of Sole Arbitrator, who shall be nominated by both parties mutually within one (1) month from the date of invoking Arbitration clause by the effected party, failing which the Arbitrator may be nominated under the provisions of Indian Arbitration and Conciliation Act, 1996 and its subsequent amendments from time to time. In case if both Parties agree for an Arbitration Tribunal consisting of three Arbitrators, then out of three Arbitrators two Arbitrators shall be appointed by each party to the Contract and the so appointed two Arbitrators shall jointly appoint the third Arbitrator who shall be the Presiding officer. In the event of a vacancy caused in the office of the Arbitrator, the party/parties which/who nominated such Arbitrator shall be entitled to nominate another in the place of retiring/outgoing Arbitrator and the arbitration proceedings shall continue from the stage they were left by the retiring Arbitrator. The seat of Arbitration shall be at Bengaluru, India and the language of the Arbitration shall be English. The award of the Arbitration shall be final and binding between the parties to this Contract/PO. Each party shall bear its own cost of preparing and presenting its case. The cost of Arbitration including the fees and expenses of the Arbitrator shall be shared equally between the Parties, unless otherwise awarded by the Arbitration Tribunal. Except as may be required by law, neither a party nor its representatives may disclose the existence, content, or results of any arbitration hereunder without the prior written consent of other party.

b) Applicable only for MSEs: The Micro, Small and Medium Enterprises Development (MSMED) Act, 2006 provides parties to a dispute (where one of the parties is a Micro or Small Enterprise) to be referred to Micro and Small Enterprises Facilitation Council if the dispute is regarding any amount due under Section 17 of the MSMED Act, 2006. If a Micro or Small Enterprise, being a party to dispute, refers to the provisions in MSMED Act 2006, these provisions shall prevail over the Indian Arbitration and Conciliation Act, 1996.

c) Settlement of Disputes and Arbitration with PSUs/ DPSUs: In the event of any dispute or difference relating to the interpretation and application of the provisions of commercial contract(s) between Central Public Sector Enterprises (CPSEs)/ Port Trusts inter se and also between CPSEs and Government Departments/Organizations (excluding disputes concerning Railways, Income Tax, Customs &Excise Departments), such disputes or differences shall be taken up by either party for resolution through AMRCD (Administrative Mechanism for Resolution of CPSE’s Disputes) as mentioned in DPE OM No. 05/0003/2019-FTS-10937 dated 14-12-2022 and the decision of AMRCD on the said dispute will be binding on both the Parties.

2 Supply and Payment during Arbitration: Supply under the contract shall if reasonably possible continue by mutual agreement during the Arbitration proceedings and no payment due to or payable by HAL, will be withheld without reasonable cause and merely on account of the pendency of such proceedings.

3 Jurisdiction and Governing/Applicable laws: The Court at Bangalore/place of Division only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract. This contract shall be governed by and subject to and interpreted and construed in accordance with the Laws of Republic of India, which are in force from time to time. Nothing in this contract shall entitle the Parties to this contract to exercise the rights, privilege and powers conferred under this contract in any manner which will contravene the Laws of India.

G Payment related clauses:

1 Payment terms applicable for MSMEs: HAL is registered on TReDS platform (Trade Receivable Discounting Systems), as being promoted by GOI directives. It is suggested that all the MSME Vendors to take note of the same and consider for registration on any TReDS platform and avail the platform services which is being made available as per Government initiative.

2 Firm Prices The contract prices will be firm and fixed as per contract terms till execution of contract and exclude subsequent claims or price increases of any kind.

3 Payment For Stores/Supplies: Unless otherwise agreed to between the parties, HAL will effect payment for the delivery of the stores by Electronic Bank Transfer (ECE/RTGS) to the Vendor’s bank account as notified to HAL on submission of bills in triplicate. Payment for the stores on each delivery will be made to the Vendor after goods are received and passed by inspection. Normally 30 days will be allowed for inspection after receipt of goods.

4 Statutory Variation Clause: Unless otherwise stated in the contract, statutory increase in applicable GST rate only during the original delivery period shall be to Procuring Entity’s/Buyer account. Any increase in the rates of GST beyond the original completion date during the extended delivery period shall be borne by the Vendor. The benefit of any reduction in GST rate must be passed on to the Procuring Entity/Buyer during the original and extended delivery period. However, GST rate amendments shall be considered for quoted HSN code only, against documentary evidence, provided such an increase of GST rates takes place after the last date of bid submission.

H Confidentiality and IPR related clauses:

1 a) The Vendor shall hold confidential technical data and information supplied by the Purchaser or on behalf of the Purchaser and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of the Purchaser. The Purchaser shall hold confidential technical data and information supplied by the Vendor or on behalf of the Vendor and shall not reproduce any such technical data or information or divulge the same to any third party without prior written consent of the Vendor except as far as may be necessary for either party to carry out its obligations under this Contract. b) In the development orders, where technical inputs/assistance is provided to the vendors, the Intellectual Property Rights (IPR) will rest with HAL. Vendor will not directly deal with HAL’s customer for these items. c) For the purpose of this bid/Contract/Agreement, the vendor/Vendor/ Vendor shall not store, copy or disclose HAL’s data and information whether in written, machine readable or other tangible form or disclosed orally, that is of value to HAL. Also, vendor/Vendor/Vendor agrees to use HAL’s data only for the purpose under this bid/Contract/Agreement, restrict disclosure to any other person or entity or third party and shall safeguard the provided data including from cyber security risks etc. vendor/Vendor/Vendor should promptly return within 90 days HAL’s data in original media and should not keep HAL’s data, upon expiry of bid/Contract/Agreement or early termination of Contract/Agreement and certify that HAL’s data has been deleted permanently. Note: Non-adherence to this confidentiality clause by the vendor/Vendor/Vendor shall be treated, as a material breach of this bid/Contract/Agreement. The provisions of this clause shall survive and remain in force notwithstanding the termination or expiry of this Contract/Agreement.

2 Part-A IPR Clause for indemnification of HAL in case of Infringement of Third Party IPR: a) HAL shall have the right to use the Supplies/Services procured under the contract that may contain any Intellectual Property/ Intellectual Property Rights. Seller shall indemnify and protect at its own cost, HAL in respect of cost/claims/ liabilities (including attorney’s fees) arising from any violation of Intellectual Property Rights of any third party with respect to Supplies/Services provided by Seller. If HAL or HAL’s customer/s are unable to put to use the Supplies/Services or a portion thereof as a result of violation of the Intellectual Property of any third party, Seller shall within reasonable time at Seller’s own cost either, i) procure for HAL and HAL’s Customer/s the right to continue using the Supply/Service or, ii) replace or modify the Supplies/Services so that it becomes non-infringing or, iii) compensate HAL the amount equivalent to the cost of supplies procured/ to be procured, development cost already paid to seller and damages suffered by HAL arising due to inability to put to use the supplies/ services or a portion thereof. Intellectual Property for the purpose of this clause includes inventions, discoveries and improvements; know-how, works of authorship, technical data, drawings, specifications, process information, reports and documented information; and computer software(including without limitation, source code, object code, source code listings and object code listings that would enable the software to be reproduced or recreated), topology of integrated circuits, databases or any other such results of intellectual activity.

3 Part – B: IPR Clause for indemnification of HAL in case of Infringement of Third Party IPR: a. HAL shall have the right to use the Supplies/Services procured under the contract that may contain any Intellectual Property/ Intellectual Property Rights. Vendor shall indemnify and protect at its own cost, HAL in respect of cost/claims/ liabilities (including attorney’s fees) arising from any violation of Intellectual Property Rights of any third party with respect to Supplies/Services provided by Vendor. If HAL or HAL’s customer/s are unable to put to use the Supplies/Services or a portion thereof as a result of violation of the Intellectual Property of any third party, Vendor shall within reasonable time at Vendor’s own cost either, i. procure for HAL and HAL’s Customer/s the right to continue using the Supply/Service or, ii. replace or modify the Supplies/Services so that it becomes non-infringing or, iii. compensate HAL the amount equivalent to the cost of supplies procured/ to be procured, development cost already paid to Vendor and damages suffered by HAL arising due to inability to put to use the supplies/ services or a portion thereof. Intellectual Property for the purpose of this clause includes inventions, discoveries and improvements; know-how, works of authorship, technical data, drawings, specifications, process information, reports and documented information; and computer software(including without limitation, source code, object code, source code listings and object code listings that would enable the software to be reproduced or recreated), topology of integrated circuits, databases or any other such results of intellectual activity.

I Miscellaneous/Boilerplate Clauses:

1 Relationship of the Parties: It is understood that each party is an independent party and that all personnel engaged in the work under the Purchase Order/s that are supplied by either party shall in no sense be employees of the other party. It is further agreed that neither party shall have the right to act as the agent or legal representative of the other party or to bind the other party in any respect whatsoever or to incur any debts or liabilities in the name or on behalf of the other party.

2 Survival of Special Clauses: The clauses dealing with arbitration and confidentiality shall survive and continue to have effect after the expiry or termination for any reason whatsoever of the services placed.

3 Assignment/Subcontract: Neither of the parties of this contract shall be entitled without the other party’s consent to assign or transfer to a third party all or part of the benefits or obligations of this contract/PO.Provided the assigning party shall issue prior notice of 30 days to the other party conveying its intention to assignment/subcontract to third party and the other party whose consent is sought shall not delay more than 30 days from the date of receipt of such request.

4 Amendment to Contract/PO: Any amendment to Contract/ Purchase Order would be enforceable only if made in writing and duly signed by authorized representatives of both the parties hereto.

5 Waiver: Failure of either Party at any time to enforce any of the provisions of this Contract shall not per se constitute a waiver by that Party of any such provisions nor in anyway affect the validity of the Contract or any part hereof.

6 Entire Agreement: This Contract/PO contains the entire agreement between the parties with respect to the subject matter of this Contract/PO and supersedes any prior representations or agreements, oral or written, and all other communications between the parties relating to the subject matter of this Contract/PO. This Contract/PO will not be varied except in writing signed by an authorized representative of each Party.

7 Severability: If any provision or portion of a provision of this Contract/PO is determined to be illegal, invalid, or unenforceable by Law/Regulation/Court, then that portion or provision will be stricken/deleted and the validity and enforceability of the remaining provisions of Contract/PO will not be affected.

8 Force Majeure: a) For Indian Vendor On the occurrence of any unforeseen event, beyond the control of either Party, directly interfering with the delivery of Services arising during the currency of the contract, such as war, hostilities, acts of the public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts, or acts of God, the affected Party shall, within a week from the commencement thereof, notify the same in writing to the other Party with reasonable evidence thereof. Unless otherwise directed by the Procuring Entity in writing, the Vendor shall continue to perform its obligations under the contract as far as reasonably practicable and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event. If the force majeure condition(s) mentioned above be in force for 90 days or more at any time, either party shall have the option to terminate the contract on expiry of 90 days of commencement of such force majeure by giving 14 days’ notice to the other party in writing. In case of such termination, no damages shall be claimed by either party against the other, save and except those which had occurred under any other clause of this contract before such termination.Notwithstanding the remedial provisions like Liquidated Damages or Termination, none of the Party shall seek any such remedies or damages for the delay and/or failure of the other Party in fulfilling its obligations under the contract if it is the result of an event of Force Majeure.

1 No Relaxation of Prior Experience & Prior Turn-over Criteria for Micro & Small Enterprises (MSEs) & Start-ups since items are critical in nature and needs expertise for 6" X 8" Ruggedized AMLCD Head Assembly with Display protective cover so exemption cannot be provided.

2 Price: The bidder is required to indicate prices against individual items. a) Price quoted should be on F.O.R. Destination basis, for delivery at HAL Stores inclusive of all charges including transit insurance. b) Indian Bidder should quote in Indian Rupees and payment will be made in Indian Rupees. c) Tenderers should clearly mention whether the prices hold good when the full quantity of enquiry is not ordered but only a part of it. Unless otherwise mentioned, it would be assumed that the rates hold good even when lesser quantities than those enquired of are ordered. Any increase in prices at a later date for ordering lesser quantities will not be agreed to.

3 Taxes: a) (GST clause may be considered, as per applicability). b) Excise Duty (for items not under purview of GST): Excise Duty will be paid only on production of sufficient documentary evidence or a certificate from the Vendor for having paid the Excise Duty at actual. The present rate and tariff details should be indicated. c) In case the Vendor failed to upload GST invoices in the GST portal and HAL lost the right to avail the Input Tax Credit (ITC), HAL reserves the right to debar the Vendor and/ or to initiate legal action against the Vendor.

4 Delivery Period: The vendor shall be responsible for timely completion of all the 6" X 8" Ruggedized AMLCD Head Assembly with Display protective cover activities and vendor shall meet program schedule as given in Table -1 below:

5 Terms of Payment: In the event of an order, Payment will be made within 30 days on recipt of Invoice and completion with acceptance .The NRE cost will be given to vendor after the acceptance of all 8 Nos units(6" X 8" Ruggedized AMLCD Head Assembly with Display protective cover) D&D supply Payment will made by RTGS or any other latest Electronic Payment remittance mode.

6 Kindly indicate following bank Account details: • Bank Name & Branch: • Account No. • IFSC: • Copy of Bank attested ECS mandate & Cancelled cheque:

Note:Bidders shall submit the above Supporting Documents confirming their Bank Account details. In case of non-receipt of such supporting documents, bidders shall be requested to submit the same within 15 days of 'Bid Submission Date' indicated in the RFQ otherwise the bid will be liable for rejection.

7 Import Content: In case the item/product offered by Indian vendor has import content, then the value of import content shall be indicated in the quotation (in FE/ INR as the case may be).

8 DOCUMENTS: Following documents where ever applicable should be submitted along with the bid 1. GST Regsitration Certificate 2. HAL Vendor resgistration Certificate 3. ECS Mandate 4. MSME Resgistration on UAM portal (if applicable) 5. Authorised Distributor Certificate from OEM (if applicable)

9 Government e-Marketplace (GeM) registration: Any bidder participating in the tender should also got registered in GeM portal and should provide GeM seller ID as a part of their offer. In case, such GeM seller ID not provided as a part of their offer, Vendor need to take up with GeM Authority for onboarding on GeM portal and provide such details, which will be necessary requirement for placement of order by HAL for this tender.Indicate your GeM registration Number

10 Debarred/ banned or blacklisted (Yes- Banned; No- Not banned)

11 Bidders to confirm whether, they have been debarred/ banned/ blacklisted or not by any Division/ Office of HAL/ PSE/PSU/CPSE/Ministry of Defence or any institutions/offices of State & central GOI. Also upload self certification for not banned status along with bid documents in portal. If at later stages its been found that your company is banned or blacklisted or if you have provided any false certification, suitable action will be initiated as deemed fit by HAL.

12 Declaration: "We the authorised representatives of (name of company) hereby declare and confirm that in the last 3 consecutive years, the (name of the company) is not black listed or been debarred, suspended, disqualified, removed, business dealings banned or otherwise prevented from bidding by Ministry!Oepartment!Organisation!CPSE of Govt. of India or restrained by any Court Order.Further, //We the authorised representatives of (name of company) are aware that any false information provided herein will result in the rejection of our Bid/Offer and cancellation of any PO/Contract if awarded at any stage when this declaration is found incorrect and shall be subjected to appropriate legal action."

13 Denial Clause: In case of any delay in delivery caused due to default of the Vendor and during such delayed period if any increase in statutory duties and/or upward rise in prices due to the Price Variation Clause (PVC) and/or any adverse fluctuation in foreign exchange arises then such additional amount/s is/are to be borne by the Vendor, apart from the payment of agreed Liquidated Damages. Besides HAL reserves its right to get any benefit of a downward revisions in statutory duties, PVC and foreign exchange rate, taken place during such delayed period, effecting the original agreed price.

14 ISO 45001:2018 STANDARD GUIDELINES: The vendor/Vendor/ contractor shall ensure requirements with respect to ISO 45001:2018 standard guidelines clause A 8.1.4. This includes equipment’s, installations and materials are safe for use by workers as intended by ensuring: a) equipment is delivered according to specification and tested to ensure it works as intended b) installations are commissioned to ensure they function as designed c) materials are delivered according to their specifications d) any usage requirements, precautions or other protective measures are communicated and made available (E.g. Safety instructions, Hazard communication Symbols, SDS, Etc.)

15 Declaration of non-supply of counterfeit products: The bidder has to comply and categorically indicate that the parts/product supplied is manufactured by OEM or through authorized distributor of OEM. Counterfeit parts/products should never be supplied. At any point if it is found that the part and/or product supplied are found to be counterfeit, penal actions as per company rules and existing laws may be initiated against the vendor.

16 Date of Reckoning of Exchange Rate Variation: If the products/items/materials quoted by the Indian vendors involves import content, then the value of import content needs to be indicated in the offer (in FE). Further, vendor should indicate whether Exchange Rate Variation (ERV) is applicable on the FE content declared by the vendor. If ERV is applicable, ERV reckoning date shall be the last date of submission of commercial bids (i.e. due date of the tender). For purpose of making ERV payment, actual value of import (to be supported by BOE, etc.) or declared value of import in bidders quote whichever is lower to be considered for calculation of ERV based on TT selling rate on the date of BOE. Exchange rate variation on the higher side, shall be paid by the HAL and similarly any exchange rate variation on lower side i.e. price reduction, to be passed on to HAL.

17 "Non-Solicitation of Identified Personnel Either of the Party acknowledge the other that the object of this subject scope of work involves defence-related specialised technology or sensitive project-based joint development/research, and for continuity of such projects, the identified personnel are required for maintenance of its operational and performance confidentiality/secrecy. Accordingly, during the term of this PO/Agreement and solely for the limited purpose of ensuring the confidentiality/secrecy during the performance of the project, neither Party shall voluntarily solicit or induce any identified project-specific personnel of the other, who are directly involved in the execution of the subject scope of work, to quit their ongoing employment during continuity of that project. Nothing in this clause shall be interpreted as a wage-fixing or market-allocation arrangements, and the Parties affirm that the purpose of this provision is confined to consider project integrity, national-security and protection of confidential information & technology. Any request from any Party for hiring or engagement of such identified personnel of other shall be made in writing and may be approved by the other at its discretion."

18 ROHS compliance: The offered product must be Restriction of Hazardous Substance(RoHS) compliant i.e they shall not contain more than the maximum permitted levels of restricted substances as specified in the RoHS directives. The bidder shall provide a declaration of RoHS compliance and relevant test reports from an accredited laboratory as well as OEM warranty for RoHS compliance if applicable”

19 Regulatory Requirement : “The bidder should comply with the regulatory requirement as indicated in the tender/order or as applicable”

20 DGAQA/RDAQA Clearance: “DGAQA/RDAQA has been designated as the QA Authority for acceptance of the item/s covered in the tender / order”

21 Sustainability: The Vendor need to comply with sustainability criteria and legal requirements of environment or pollution control and other mandatory and statutory regulations or internal guidelines, if any, applicable from time to time, for the goods/services under procurement.

22 Please indicate following: Contact person name Postal address, Mobile No and email ID for future correspondence / clarifications and also provide email and phone no of CEO/MD/GM/Proprietor

Mission & Combat System Research & Design Centre HINDUSTAN AERONAUTICS LIMITED Marathalli Post Bangalore - 560 037 INDIA

Public Procurement (Preference to Make in India) - Part of Technical Bid - Annexure-3

Tender Ref. No.MC/S461-2483/26/1

Name of Work: :6" X 8" Ruggedized AMLCD Head Assembly with Display protective cover

Name of the Vendor/ Firm:

Quotation Ref. No.:

PLEASE INDICATE YOUR RESPONSE/ COMPLAINCE/ ACCEPTANCE TO THE FOLLOWING TERMS (MANDATORY) AND UPLOAD AS A PART OF TECHNICAL BID

Note In line with Public Procurement (Preference to Make in India), Order 2017 & its amendments issued by Govt. of India & with a view to support the Indian industries, HAL has implemented “Purchase Preference Policy”. The “Purchase Preference” is applicable for the “Class-I Local Supplier” for the goods/services/works covered in this tender subject to the following terms & conditions:

(a) The subject item falls under indivisible category (b) The offers sought only from Class-l & Class-Il local suppliers suppliers, out of local suppliers

Definitions: A supplier or service provider, whose goods, services or works offered for procurement, has local content: a. Equal to or more than 50% : Class-l local supplier. b. More than 20% but less than 50% : Class-II local supplier. c. Less than or equal to 20% : Non-local supplier.

Note : 1.PLEASE SUBMIT CERTIFICATE ISSUED BY STATUTORY AUDITOR OR COST AUDITOR, OR PRACTICING COST ACCOUNTANT OR CHARTERED ACCOUNTANT, TOWARDS MANDATORY MINIMUM LOCAL CONTENT (FOR CLASS-I LOCAL SUPPLIER/ CLASS-II LOCAL SUPPLIER HAVING VALUE OF PROCUREMENT MORE THAN INR 10 CRORE) 2.SELF CERTIFICATION IS REQUIRED IF PROCUREMENT VALUE LESS THAN 10CRORE.

Sl. No. HAL RFQ terms & conditions Vendor Compliance/ Remarks

1 a. Equal to or more than 50% : Class-l local supplier. b. More than 20% but less than 50% : Class-II local supplier.

Mention your category i.e., Class-l or Class-II local supplier

2 ‘Local content’ means the amount of value added in India (i.e. indigenous items/services added in the offered products/services/works) be the total value of the item offered (excluding net domestic indirect taxes) minus the value of imported content in the item (including all customs duties/IGST) as a proportion of the total value (excluding net domestic indirect taxes), in percent.

Indicate extent of Minimum Local Content in offered product/service and location of such value additions

3 The 'Class-l & II local supplier' should provide a “Self Certification or Auditor Certificate as applicable” along with technical offer indicating that the item offered meets the minimum local content as called for in the tender at Sl.No.(1) above and provide the % of local content along with details of the location(s) at which the local value addition is made. In case of two bid tenders, it is mandatory to indicate compliance to MLC in technical bid zone. Auditors Certification/Self Certification as applicable for Local content in original should be submitted in a separate sealed cover with tender reference and it should reach HAL, MCSRDC, IMM Dept on or before the due date& time of Tender Note : Note : 1.PLEASE SUBMIT CERTIFICATE ISSUED BY STATUTORY AUDITOR OR COST AUDITOR, OR PRACTICING COST ACCOUNTANT OR CHARTERED ACCOUNTANT, TOWARDS MANDATORY MINIMUM LOCAL CONTENT (FOR CLASS-I LOCAL SUPPLIER/ CLASS-II LOCAL SUPPLIER HAVING VALUE OF PROCUREMENT MORE THAN INR 10 CRORE) 2.SELF CERTIFICATION IS APPLICABLE FOR PROCUREMENT VALUE IS LESS THAN 10 CRORE

4 In case the offers sought from only class I & II local suppliers, the offer received without indicating the percentage of local content & (without self-certification or Auditor Certificate as applicable) will not be considered & rejected.

5 As mentioned above vendors shall enclose “Self Certification or Auditor Certificate as applicable” along with offer

6 The ink-signed certificate shall be provided on vendor’s letter head or auditors letter head as applicable along with the offer (in case of online tender, copy of ink-signed certificate can be considered subject to receipt of original certificate within 15 days of due date of tender). In case of non-submission of certificate, the purchase preference shall not apply.

Public Procurement (Preference to Make in India) policy in PDF form is enclsoed for your reference

Mission & Combat System Research & Design Centre HINDUSTAN AERONAUTICS LIMITED Marathahalli Post Bangalore - 560 037 INDIA

Commercial Bid (PRICE FORMAT)

Tender Ref. No.: MC/S461-2483/26/1

Type of Bid: Two Bid System

Name of Work: :6" X 8" Ruggedized AMLCD Head Assembly

Name of the Vendor/Firm

Quotation Ref. No.:

Sl.No. Part Description Part No Qty (UOM) HSN/SAC Code Currency Basic Unit Cost Sub Total (Basic Unit Cost X Qty.) GST (%) GST Amount Total line value (Sub Total + GST Amount)

A. Phase-1 (Design and Development Phase)

1 6" X 8" Ruggedized AMLCD Head Assembly with Display protective cover - 8 Nos

2 NRE Charges (One Time) - 1 JB

Total Cost (Phase -1)

B. Phase -2 (Production phase )

Sl.No. Item Description Part No Year Qty in Nos HSN/SAC Code Currency Basic Cost Sub Total (Basic Unit Cost X Qty.) GST (%) GST Amount Total line value (Sub Total + GST Amount)

1 6" X 8" Ruggedized AMLCD Head Assembly with Display protective cover 2031-32 2

Total Cost (Phase-2)

Grand Total Cost(Development & Production Phase)(A+B)

Tender Evaluation will be decided on Package Basis

Note: Offer your compliance over following: Vendor Compliance (Complied/ Non-complied)

1) The subject items are intended for Defence usage. Vendor to confirm whether any specific exemption is available for the taxes for Defence application.

2) The order for Production phase requirement will be placed separately by HAL Production Division after successful completion of Design and Development Phase based on firm order from our customer and is at the discretion of HAL.

3) The Unit rates for the respective year to be quoted for Production Phase requirement.

4) Incase of any change of requirement due to change in anticipated orders, vendor shall agree for supplying the increased/decreased quantity year on year at the quoted unit price in the corresponding year. Vendor shall accept the preponement of delivery schedule based on mutual agreement, if requirement arises.

Details required for providing ERV

Whether reimbursement of ERV claimed by the vendor or not (Yes or No)

Specify the Import Content included in the quoted prices in terms of Foreign exchange as well as Indian Rupees

EXCHANGE RATE ADOPTED (Indicate Currency and Exchange Rate) along with date

OTHER INFORMATION, IF ANY