VALVE REGULATED LEAD ACID (VRLA) BATTERIES 120 AH CAPACITY

Special Eligibility Criteria

1. 1

   Supply to be as per tender specifications.

   Confirmation required
2. 2

   Railway reserves the right to purchase bulk or entire quantity from those sources who have been approved by RCF item ID 2400048 on or before the date of tender opening. Approval status of the firm will be reckoned as per UVAM on the date of tender opening and not thereafter. But in case of downgrading/removal /suspension/banning etc., after opening of this tender, such changes shall be taken into account while considering the offers. For details regarding ordering on Approved / Developmental vendors please refer para 3.2 & 3.3 of Part B tender conditions.

   Document requiredConfirmation required
3. 3

   Procurement of the item is restricted to Local suppliers with minimum local content of 50% (Class-I or Class-II Local supplier as defined in Railway Board letter no: No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020 with latest amendments if any) only and the vendors who do not qualify to be class I local suppliers (i.e., class II local supplier/ "Non-Local suppliers" with local content less than 50%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a class-I local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Offer of the firm shall be summarily rejected in case of noncompliance of above declaration. For more details please refer para 16.0 of para B of SR Tender Conditions attached with this tender.

   Document requiredConfirmation required
4. 4

   Authorised dealer of OEM Please refer para 3.4 and 3.4.1 of Part-B tender conditions. Authorised dealers should submit the tender specific authorisation, valid and current dealershipcertificate and Guarantee/ Warranty of the item of the OEM/ approved source along with their offer. Other offers will be out of consideration.

   Document optional
5. 5

   Make In India Preference Policy. Please refer Para 16.0 Part-B of SR tender conditions. Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the SR tender conditions.

   Confirmation required

Check List

1. 1

   Are you coming under MSE status given as per guidelines issued by Railway Board for purchase preference vide letter No. 2010-RS [G] -363-1 Dt. 05.07.2012 or latest.
2. 2

   Have you read and accepted tender conditions?
3. 3

   Have you attached any performance statements with your offer? For proof of supply to other railways / production units copy of Inspection certificate and receipt note / certificate must be uploaded. Non- submission of such vital documents may be taken as their not having any such past performance.
4. 4

   Have you furnished the statement of deviations?[preferably nil]
5. 5

   If yes, have you attached valid documents towards being MSE?
6. 6

   Have you quoted Mode of dispatch on FOR destination basis for free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc, up to destination [consignees premises]
7. 7

   Have you quoted delivery period correctly and precisely.
8. 8

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers.
9. 9

   Have you quoted the discount if any in the specified column only in IREPS?
10. 10

    Have you attached any performance statements with your offer? For proof of supply to other railways / production units copy of Purchase Order, Inspection certificate and receipt note / certificate must be uploaded. Non-submission of such vital documents may be taken as their not having any such past performance.
11. 11

    Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
12. 12

    Please check our website before submitting offer, whether any corrigendum to the tender has been issued or not.
13. 13

    Have you kept your offer valid for 90 days?[validity of 120 days is required for items of Machinery and Plants and 180 days required for Global tenders.
14. 14

    Firm to indicate make-model-brand offered, if any.

Commercial-Compliance

1. 1

   In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.

   Confirmation required
2. 2

   Preferably manufacturers should participate. Participating traders/agents must attach authorization letter issued by the OEM or OEM authorized stockist along with their offer. Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date. Offers with general authorization letter silent on validity period/expiry date will not be considered for placement of order and that offer is liable to be ignored. (please refer Para 3.4 of tender condition)

   Confirmation required
3. 3

   Tenderers may note that their Offered delivery schedule should clearly indicate the starting time, quarterly rate of supply and finishing time. For offers with vague delivery schedule like -02 to 12 months- or like -06 to 10 months-, DP shall be given as per the requirement best suited to this office within the quoted range.

   Confirmation required
4. 4

   The bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored.

   Confirmation required
5. 5

   Whenever tender is floated with purchase restriction from sources approved by nominated authorities and there exists a suspected cartel situation by approved sources or the rates available from approved source/sources are adjudged unreasonably high, despite fair efforts as permissible, the purchaser reserves the right to place orders on firm(s) outside the approved vendor list, without any restrictions.(Please Refer 4.0 of tender conditions)

   Confirmation required
6. 6

   HSN CODE [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.
7. 7

   PVC APPLICABLE: The basic price of battery is based on M/s Hindustan Zinc ltd ex-Chanderiya Lead Zinc smelter price of Rs. 2,08,400/- per MT (exclusive of all statutory duties and taxes) and also considering all discounts offered by M/s.HZL in its price circular prevailing on 24/03/2025 for lead purity 99.99%. The basic price will be subject to variation as follows : For every increase/decrease of Rs.100.00 (exclusive of all statutory duties and taxes in M/s HZL ex- Chanderiya Lead Zinc Smelter price of Lead purity 99.99%, the basic price of (VRLA) batteries 120 AH capacity for 110 V system (For EMU/MEMU) consisting of 18 mono blocks (PL No. 45170277) will vary upward/downward as Rs.32.40 per set (exclusive of all statutory duties & taxes). In the event of variation in the price of Lead (purity 99.99%) by M/s. Hindustan Zinc ltd. (ex-Chanderiya smelter in its price circular (exclusive of all statutory duties, taxes and discounts if any), adjustment in the contact price upward /downward will be regulated with reference to the date of inspection call offer. The basic price of M/s HZL Lead purity 99.99% (ex-Chanderiya smelter) in its price circular (exclusive of all statutory taxes, duties and discounts if any) prevalent one month (i.e,30days) prior to date of inspection call for offering the battery set for inspection will be considered for computing the PVC. NOTE : 1. The date of dispatch will be treated as date of inspection call offer for the purpose of price variation in case of inspection waiver. NOTE :2. For the purpose of computing aforesaid PVC, the basic price of Lead purity 99.99% (Ex- Chanderiya smelter) shall be taken into account without referring to any discounts mentioned in the HZL price circular.

   Document optionalConfirmation required
8. 8

   Bidder shall submit a declaration [Land Border condition] "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or , if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder, fulfills all requirements in this regard, and is eligible to be considered. (Where applicable, evidence of valid registration by the Competent Authority shall be attached.)'' along with bid for compliance of Office Memorandum of Department of Expenditure, Ministry of Finance OM No. F.No.6/18/2019-PPD dated 23.07.2020. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law. Land Border Declaration may be certified and submitted as prescribed in the document attached with this tender

   Document requiredConfirmation required
9. 9

   Please refer para 15.0 of part - B of Southern Railway tender conditions attached with this tender for availing MSE benefits.
10. 10

    [a] Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document. [b] If tenderers mention anywhere in its offer contrary to (a) above and/or mentions not to supply to some of the consignees, such offer may not be considered for ordering for such consignees where the tenderer has not agreed to directly deliver the stores without any back reference.

    Confirmation required
11. 11

    1) Bidders are instructed not to indulge in any anti-competitive practices. As per the provisions of Competition Act,2002, Railways can make a reference to the Competition Commission of India for making an enquiry in case of suspected anti- competitive behaviour by the bidders. 2) Collusive bidding, Bid Rotation, Bid Suppression, Complementary bidding, Market Allocation and Sub- contracting arrangements fall under the purview of "Bid rigging" which would cause appreciable adverse effect on competition. 3) Competition Commission of India can impose heavy penalties such as: Penalty upto 10% of the average turnover for the last three preceding financial years upon each of such enterprises which are parties to bid- rigging and can even order the parties to cease and desist
12. 12

    FOR destination by road. Accordingly, the firms are advised to quote on FOR destination basis respectively.

    Confirmation required
13. 13

    EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. The Para 2.1 of the Part A of "SR TENDER CONDITIONS" with regard to EMD exemption is Superseded as below and the conditions mentioned here below will prevail over that of in Para 2.1 of the Part A of "SR TENDER CONDITIONS" attached to this tender document: EMD amount shall be mentioned in all tenders irrespective of the nature of tender as per the EMD amount mentioned in clause 2.3 of Part A of "SR TENDER CONDITIONS" or as decided by the purchaser under the policy. There shall be no exemption from submission of EMD for any tender or by any tenderer subject to provisions under clause 10.4.3 of Part A of "SR TENDER CONDITIONS" except following : (i) EMD shall normally not be called against tenders with estimated value up to Rs.25 lakhs (including single tenders, global limited tenders) except cases where competent authority incorporates the condition to call for EMD. ii) Public Sector Undertakings (PSUs) a. PSUs owned by Ministry of Railways and b. PSUs for the group of items that are manufactured by them. iii) MSEs REGISTERED UNDER UDYAM REGISTRATION SHALL BE ELIGIBLE FOR EXEMPTION FROM PAYMENT OF EMD irrespective of relevance of product Category for which they are registered with UDYAM. However, traders/distributors/sole agent/works contract are not exempted from payment of EMD as they are excluded from the purview of the policy. iv) Other Railways, Indian Ordinance factories and Govt. departments. v) In exceptional cases, where EMD exemption is specifically incorporated in tender conditions. vi) Vendors registered with Railway for the trade Group/trade groups of the tendered item . vii) Regular and development vendors appearing on the approved vendor lists of RDSO/PUs/CORE etc., for those specific item for which they are on the approved list, subject to approval status being valid on the date of tender closing. viii) Vendors registered with Railways for supply of medicine, medical equipments and

    Confirmation required
14. 14

    consumables shall be exempted from submission of EMD for these items. ix) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. KVIC and ACASH shall be exempted from EMD for items supplied by them. In case of submission of Earnest Money Deposit in the form of Bank Guarantee, please refer Annexure- 6 of "SR TENDER CONDITIONS. SECURITY DEPOSIT shall be 5% of total value of contract and shall be taken from all vendors for contract value above Rs.25 Lakhs subject to the applicable exemptions. SD from successful tenderers should be received in Purchase Office within 21 days from the date of communication of acceptance with respect to the purchaser. There shall be no exemption from submission of Security Deposit (SD) for any tender or by any tenderer except following: a) The Store contract cases of value up to Rs 25 lakh (Twenty Five lakh), b) Other Railways and Government departments, c) Indian Ordnance Factories, d) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. e) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. f) Vendors registered with Railway for the trade group of the item tendered shall be exempted from SD for orders valued up to their monetary limit of registration. g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE etc., subject to approval status being valid on the date of tender closing. h)Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of SD for theseitems. (Please refer Para 10.0 of Part A of "SR TENDER CONDITIONS" enclosed to this tender document for further details on this clause).

    Confirmation required
15. 15

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. I/We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.