Selection of an Agency for Scanning, Digitization, Uploading, Backup, and Secure Storage of Records of the District Consumer Redressal Commissions (DCRCs) and the State Consumer Redressal Commission (SCRC), Bihar, Patna.

Food & Consumer Protection Department.

Ref. No: Pra-15-45/2026, Dated-07-07-2026

Name of Work: Selection of an Agency for Scanning, Digitization, Uploading, Backup, and Secure Storage of Records of the District Consumer Redressal Commissions (DCRCs) and the State Consumer Redressal Commission (SCRC), Bihar, Patna

Name of Bidder/ Agency:

Contact Details:

The Bidder shall quote rates strictly in the format below:

Financial Proposal Format

Sl. Cost head Unit Approx. Qty (A) Unit Rate (in Rs.) (B) Cost (in Rs.) (C=AxB) Taxes (in Rs.) (D) Total Cost (in Rs.) (E=C+D)

1 Pre-Digitization Activities (Sorting, Tagging, catalog creation etc.) Per Page 5,308,800 0.00 0.00

2 Scanning & Image Processing-High-Resolution 200DPI Scanning, cleansing (if needed) Per Page 5,308,800 0.00 0.00

3 Indexing & Metadata Creation Per Page 5,308,800 0.00 0.00

4 Quality Assurance & Validation Per Page 5,308,800 0.00 0.00

5 Uploading to e-Jagriti portal Per case 151,680 0.00 0.00

6 Digital Repository Management and handover of backup dataset on tamper-proof SSD/NAS disk or uploading the same to specified backup document repository of department Per Page 5,308,800 0.00 0.00

Grand Total (Total Rate Quoted) In Rupees 0.00

Grand Total in Figures (INR): 0.00

Grand Total in Words (INR):

Financial Proposal – General Conditions

1.Inclusive Rates: The quoted per-page rate shall be inclusive of all costs and expenses necessary for successful execution of the digitization assignment, including but not limited to: • Manpower costs (Project Manager, Operators, QC Staff, IT Support, office furniture, internet fees etc.) • Scanning equipment and software • Data storage devices and backup systems • Packing, handling, and record storage/ movement charges • Administrative overheads • Insurance and statutory compliances • Transportation, lodging, boarding, and local conveyance No additional payment shall be made on account of any incidental or operational expenses. 2.Taxes and Duties: Applicable taxes and duties, including Goods and Services Tax (GST), shall be indicated separately in the Financial Proposal as per prevailing statutory provisions. Payment of taxes shall be made as per applicable Government norms. 3.Price Validity: The quoted per-page rate shall remain firm and valid for the entire duration of the project. No escalation in rates shall be permitted during the contract period unless specifically provided for under the terms of the RFP.