Pre Qualification Bid - Development of an airborne 24V 40AH Nickel Cadmium Battery and Test Equipment/ Charging-Discharging Station

https://eproc.hal-india.co.in/HAL/

HINDUSTAN AERONAUTICS LIMITED Aircraft Manufacturing Division, NASIK OJHAR(MIG), NASIK-422 207, INDIA.

Pre-Qualification BID FORMAT

Tender Ref: 2501_2348_E31884

NAME & ADDRESS OF SUPPLIER

CONTACT PERSON AND CONTACT NO

Sl. No. RFP Clause Requirement as per RFP Compliance by Bidder Deviation if any

1 The scope of this tender is development of an airborne 24V 40AH Nickel Cadmium Battery and Test Equipment/ Charging-Discharging Station, as per the technical & qualification requirements in the Technical Bid (to be floated Post Pre-qualification bid), carry out Qualification testing. Info info info

2 INTEGRITY PACT (IP) The tender /Pre-Qualification Bid /RFQ/RFP involves signing of INTEGRITY PACT (IP).Requirement of signing an IP is manatory by all the bidders and uploading the signed IP as part of offer from bidder /vendor. Integrity Pact Clause uploaded in tender documents Compliance by bidder

HINDUSTAN AERONAUTICS LIMITED Aircraft Manufacturing Division, NASIK OJHAR(MIG), NASIK-422 207, INDIA.

Pre-Qualification BID FORMAT

Tender Ref: 2501_2348_E31884

NAME & ADDRESS OF SUPPLIER

CONTACT PERSON AND CONTACT NO

Sl. No. RFP Clause Requirement as per RFP Compliance by Bidder Deviation if any

1 The scope of this tender is development of an airborne 24V 40AH Nickel Cadmium Battery and Test Equipment/ Charging-Discharging Station, as per the technical & qualification requirements in the Technical Bid (to be floated Post Pre-qualification bid), carry out Qualification testing. Info info info

2 This tender will follow three Bid system i.e. Pre-Qualification Bid, shortlisting & forwarding of Tech. Specs. to short listed Bidders. Short-listed Bidders to attend Prebid meeting and then submit Technical Bid & Commercial Bid. Attendance in Prebid meeting is mandatory. Compliance by bidder

3 Bidder should be a registered company as per Indian Companies Act in India with Majority Stake holding by Indian entities. Compliance by bidder

4 Bidder should have designed, developed, fabricated airworthy certified Ni-Cd batteries and supplied to aerospace industry / Operator. The Battery developed & supplied to its customers by the Bidder should be successfully executed and certified by Indian certification agencies (RDAQA / RCMA / CEMILAC). To support this claim, Bidder shall provide copy of clearance/ certificate issued by certification agency with respective purchase order/s along with the pre-qualification bid. Details of the program, Completion document (i.e. copy of clearance / certificate by airworthiness certification agencies) etc. This equipment being Flight Safety critical in nature, relaxation extended to MSME and Start-ups in terms of prior experience will not be applicable.

5 Bidder shall confirm their company had been in operation for at least last three years as on 31st March 2024 and should have minimum annual turnover of 10 Crores in any one of the last three financial years. To support the claim, Bidder shall submit the company annual report (audited balance sheet) for last three financial years, duly authenticated by a Charted Accountant / Cost Accountant in India. Bidder to provide documentary evidence / authentic information relating to the nature of business, Manpower, turnover, financial statements, infrastructure facilities, accreditation etc.

6 Bidder shall have Quality Management System (ISO 9001) or AS9100D certification / approval and is required to submit the copy of the same along with pre-qualification bid. Copy of approval to be provided by the Bidder.

7 Non Disclosure Agreement: The bidder shall hold confidential, all the technical data and information supplied by HAL and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of HAL. The technical data and information shall include the RFP or its provisions, Specifications, plan, design, pattern, sample or any information supplied during the bidding process and the execution phase thereof, irrespective of the data being marked confidential or secret or not. If requested by HAL, all the copies of the technical data and information supplied by HAL will be returned promptly. Compliance by bidder

8 (i) HAL reserves the right to visit the Bidder’s premises to verify the Bidders' capability which shall be a part of the Technical Evaluation. (ii) HAL also reserves the right to request the Bidders to give a presentation elaborating the Bidders Technical knowhow/broad understanding of item under development, preliminary details of major components, including details of components which will be manufactured by vendor, Technical capability / Domain Specific capability / experience that make vendor most suitable for the item under development, Design capability, Structure and composition of the Design team with roles and responsibilities of the team members with existing work load, details of components being outsourced & source of supply and Project Plan / Development Schedule, at HAL, Nashik, which shall also form a part of the Technical Evaluation. (iii) Further, in case of visit by Bidder Evaluation Committee or Presentation by the Bidder, HAL shall reserve the right to recommend / not recommend the Bidder based on its assessment of the Bidder's capability. The decision to visit the Bidders premises, evaluate & recommend the bidders capability & facilities will be entirely at the discretion of HAL. Compliance by bidder

9 HAL reserves the right to recommend / disqualify any / all the bidders. Compliance by bidder

10 The tender will be evaluated on a package basis and three Purchase Orders, will be executed as follows: i) 1st Order for Development of the High Energy Battery, completion of Qualification testing and issuance of Clearance for Flight trials by RCMA and certification of Test Equipment / Charging-Discharging Station by DGAQA. ii) 2nd Order for Supply of SOF Qualified Batteries, Test Equipment/ Charging-Discharging Station & Resistor sets for Aircraft Upgrade D&D Phase Requirement @ 2026 level, Upon Sanction of the Aircraft Upgrade D&D Phase by MoD. iii) 3rd Order for bulk / series Phase Requirement @ 2030 level, Upon Completion of the Aircraft Upgrade D&D Phase. Bidder shall be responsible for carrying out Production Acceptance Test (PAT) and Production Quality Test (PQT). Compliance by bidder

12 IPR Clause: Intellectual Property for the purpose of this clause includes inventions, discoveries and improvements; know-how, works of authorship, technical data, drawings, specifications, process information, reports and documented information; and computer software (including without limitation, source code, object code, source code listings and object code listings that would enable the software to be reproduced or recreated), topology of integrated circuits, databases or any other such results of intellectual activity. Compliance by bidder

a. Bidder agrees that HAL shall be the sole owner of all Intellectual Property (IP) generated in the performance of this Contract by or on behalf of bidder with the aid of either funding and/or technical inputs from HAL (hereinafter referred to as ‘Foreground IP’). If applicable and to the extent that bidder sub-contracts performance of any part of the Contract, the bidder shall ensure that any Foreground IP arising from such work of its sub-contractor/s shall be assigned to HAL absolutely. bidder hereby assigns and agrees to assign all rights and interest in the Foreground IP to HAL. Bidder shall share with HAL, all documentation necessary for HAL to exercise its rights to Foreground IP. If required by HAL, bidder shall assist HAL in registering the Foreground IP in favour of HAL. Compliance by bidder

b. Bidder grants to HAL an irrevocable, non-exclusive, world-wide, royalty-free license to sell, offer for sale, use, execute, release, disclose, and distribute the developed Supplies / Services / Products, which may contain Background IP. Background IP shall mean and include all pre-existing inventions and IP necessary for HAL to exercise its rights to Foreground IP. Compliance by bidder

c. Bidder shall indemnify and protect at its own cost, HAL in respect of cost / claims / liabilities (including attorney’s fees and associated costs of legal proceedings) arising from any violation of Intellectual Property Rights of any third party with respect to Supplies / Services provided by bidder. If HAL or HAL’s customer/s are unable to put to use the Supplies / Services or a portion thereof as a result of violation of the Intellectual Property of any third party, bidder shall within reasonable time at bidder’s own cost either, i) procure for HAL and HAL’s Customer/s the right to continue using the Supply/Service or, ii) replace or modify the Supplies / Services so that it becomes non- infringing or, iii) compensate HAL the amount equivalent to the cost of supplies procured / to be procured, development cost already paid to bidder and damages suffered by HAL arising due to inability to put to use the supplies / services or a portion thereof. Compliance by bidder

d. In case the bidder receives a requirement / request for supply or repair of deliverables of this contract directly from any third party including HAL’s customers, such request shall be forwarded to HAL. Compliance by bidder

13 Technical support during system integration The bidder shall provide technical support during system integration checks and flight trials in aircraft upgrade D&D phase up to final certification of battery as and when required after the delivery, acceptance and certification of Battery without any additional cost. During the integration checks and flight trials modifications / changes if any are required to be done in the Battery and / or Test Equipment/ Charging-Discharging Station, the bidder shall be required to make those changes without any additional cost. Compliance by bidder

14 Warranty: At least 3 (Three) years during storage in the discharge condition or 1 (one) year from initial date of commissioning (First Charging) or 1000 flying hours, whichever is earlier. The capacity of the battery during this period (1 year from first charging or 1000 flying hours) shall not be less than 85% of its rated capacity. Compliance by bidder

15 Product support (Product supply and service) and obsolescence 1. Bidder shall ensure that the Developed Battery shall be supported w.r.t. repair, replacement, and spares supply for a minimum period of 15 years after the certification. 2. In case of obsolescence of components, Bidder shall source alternate component and replace with necessary airworthy qualification. Compliance by bidder