Supply, Installation, Testing & Commissioning of X-Ray Baggage/Parcel Scanners with Operating Computer, Label Printers, Portable Hydraulic Scissor Table Platform and Fixed Ball Deck Rollers

Special Eligibility Criteria

1. 1

   Only the Original Equipment Manufacturer (OEM) or an authorized dealer of the respective OEM shall be eligible to participate in the bid. In case the bidder is an authorized dealer, a tender-specific authorization letter issued by the respective OEM, clearly authorizing the bidder to quote, supply, install, commission, and provide warranty/support for the offered products against this tender, shall be mandatorily submitted along with the bid. Failure to submit the requisite OEM tender specific authorization letter shall render the offer liable for summary rejection.

   Document requiredConfirmation required
2. 2

   Supply Eligibility Criteria : a) The tenderer shall have satisfactorily executed at least one single contract for Supply, Installation, Testing & Commissioning of X-Ray Baggage/Parcel/Cargo Scanners of any type or specification to Zonal Railways/Railway Production Units, Airports, Metro Rail Corporations, Ports, Central/State Government Security Agencies, Defence Establishments, or other comparable Government high- security installations, for a minimum contract value of 20% of the total tendered value, i.e. Rs.1,07,69,180/-, during last three years prior to, and excluding tender opening date. The tenderer shall submit documentary evidence in support of the above, including the Joint Inspection Note/Installation & Commissioning Certificate duly signed by the consignee/end user, evidencing successful supply, installation, testing and commissioning of the equipment. Failure to submit the requisite documentary evidence along with the offer shall render the bid liable for summarily rejection without any further correspondence or back reference. b) In case, the tenderer participates as an authorized dealer, then the performance as required above shall be that of Principal (OEM) authorizing the agent or bidder for the same OEM. It may so happen that the agent/dealer has credentials of past supply for a different Principal/OEM, then it will not be considered as performance. For Authorised dealer, tender specific authorization from OEM has to be uploaded with bid.

   Document requiredConfirmation required
3. 3

   Performance Eligibility Criteria : At least one such machine shall have been functioning satisfactorily after installation and commissioning, with no adverse performance report, for a minimum period of one year as on the original date of tender closing. The bidder shall submit documentary evidence, such as a satisfactory performance certificate issued by the consignee/end user, along with the offer in support of the above performance criterion. Failure to submit the requisite documentary evidence along with the offer shall render the bid liable for rejection.

   Document requiredConfirmation required
4. 4

   The OEM shall possess valid certifications for ISO 9001:2015, ISO 14001:2015 & ISO 27001:2022, issued by an accredited certification body. Copies of the valid certificates shall be submitted along with the bid. In case the bidder is an authorized dealer/distributor, the above certifications of the OEM shall be submitted. Failure to submit the requisite certificates shall render the bid liable for rejection.

   Document requiredConfirmation required
5. 5

   Participating bidders are advised to carefully read the attached Specification Document in its entirety. The Specification Document attached with this tender shall be downloaded, duly signed and stamped on each page by the bidder, and uploaded along with the bid as a token of acceptance of all technical specifications and conditions. Failure to upload the duly signed and stamped Specification Document shall render the offer liable for summary rejection.

   Document requiredConfirmation required

Check List

1. 1

   Have you gone through the Instruction to tenderers and General Tender Conditions, etc., uploaded in IREPS by this Railway Having participated in the tender it will be considered that you have gone through all the conditions and the same are accepted by you.
2. 2

   Have you agreed to supply the tendered stores at the rates quoted by you in accordance with the IRS conditions of contract and in accordance with special and other conditions specified / attached with the tender.
3. 3

   Have you ensured that while quoting the rates, you have clearly indicated the rate of applicable duties and taxes included in the prices quoted by you.Any variation in tax structure/rate due to introduction of ST, shall be dealt with under Statutory Variation Clause
4. 4

   Have you ensured that you are GST compliant and your quoted tax structure / rates are as per GST Law.
5. 5

   Have you ensured that you have not quoted/uploaded any commercial /technical deviations/financial term in place other than specified in the tender enquiry as the same will not be considered and will be ignored. Any contract placed after ignoring such financial / commercial terms at the place other than the specified in tender enquiry will be binding on you
6. 6

   Please go through Tender eligibility criteria before submission of offer.
7. 7

   Please go through SCR Instructions to Tenderers and General Conditions of Tender on IREPS website which are applicable, before submission of offer.

Commercial-Compliance

1. 1

   The commercial and Technical deviations mentioned in the respective deviation columns are considered only.

   Confirmation required
2. 2

   After sales service should be provided at the place of delivery. Details of after- sales service facilities like address, telephone no., fax no. email etc.. number of Technicians, engineers with their qualifications, inventory for repair and number of equipment serviced by centre should be enclosed.

   Document optionalConfirmation required
3. 3

   Loading and unloading of the machine with good packing condition should be done by supplier at consignees location.
4. 4

   Each tenderer should clearly specify essential technical and commercial parameters in a transparent manner. No deviation to such Essential Technical & Commercial conditions shall be permitted to the vendors in the electronic bid form. Offers with deviations in respect of any condition for responsiveness of offer shall be declared as Ineligible for award of contract.
5. 5

   EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs. 10 Lakhs subject to the applicable exemptions: (a) EMD shall normally not be called against Limited tenders with estimated value up to Rs. 25 lakhs (including single tenders, global limited tenders) and Open Tenders with estimated value upto Rs. 10 lakhs. If considered necessary, authority competent to issue tender may incorporate the condition to call for EMD even in such limited tenders, on a case to case basis. (b) MSEs irrespective of relevance of product category registered with the UDYAM (UDYAM Registration Certificate) will be exempted from payment of earnest money in terms of Rly Bd Lr. No. 2022/RS(G)/363/1 dated 21.09.2022. (c) Other Railways and Government departments in terms of Rly Bd Lr. No.2004/RS(G)/779/11 dated 24.07.2007. (d) Indian Ordnance Factories in terms of Rly Bd. Lr. No. 92/RS(G)363/1dated 08.04.1993. (e) PSUs owned by the Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Rly Bd. Lr. No. 2003/RS(G)779/5 dated 10.09.2004. (f) Vendors registered with South Central Railway for the trade group of the item tendered upto their monetary limit of registration. (g) Vendors appearing on the approved vendors list of RDSO/PUs/CORE (As available on IREPS/UVAM), subject to approval status being valid on the date of tender closing. (h) Vendors registered with Railway Board/SCR for supply of medicine, medical equipment and consumables shall be exempted from submission of EMD for these items. (i) In the tenders issued against PAC, EMD shall be mentioned in tenders as the EMD exemption is applicable for OEMs in whose favor PAC is issued but not to the authorized agent. KVIC shall be exempted from EMD for items supplied by them. Note: (i) There shall be no exemption to such bidders from submitting EMD and SD for all tenders published during the period of time they are disqualified as per declaration signed by them. (ii) If authorized agents participate on behalf of OEM/vendors appearing on the approved vendor list of RDSO/PUs/CORE, such authorized agents can not claim EMD exemption based on its own or its OEM/Approved vendors MSE certificate. (iii) OEMs are not exempted from payment of EMD where the OEM has participated in the tender and requests to place order on their authorized agent. (iv) Offers submitted without EMD will be summarily rejected.

   Document optionalConfirmation required
6. 6

   The Security Deposit amount for this tender shall be 5% of the value of the contract subject to Max. Rs. 50 lakhs. There shall be no exemption from submission of Security Deposit (SD )for any tender or by any tenderer except following: (a)The store contract cases of value upto Rs. 25 (Twenty-five) lakhs. (b) Other railways and government departments in terms of Railway Board Lr. No. 2004/RS(G)/779/11 dt. 24.07.2007. (c) Indian Ordnance Factories in terms of Rly Bd. Lr. No. 92/RS(G)363/1 dated 08.04.1993. (d) PSUs owned by the Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Rly Bd. Lr. No. 2003/RS(G)779/5 dated 10.09.2004. (e) Vendors registered with Railway Board/South Central Railway for the trade group of the item tendered shall be exempted from SD for orders valued upto their monetary limit of registration. (f) Vendors appearing on the approved vendors list of RDSO/PUs/CORE (As available on IREPS/UVAM), subject to approval status being valid on the date of tender closing. (g) Vendors registered with Railway Board/SCR for supply of medicine, medical equipment and consumables shall be exempted from submission of EMD for these items. (h) In the tenders issued against PAC, OEM in whose favor PAC has been issued shall be exempted from submitting SD. KVIC shall be exempted from SD for items supplied by them. Note(1): There shall be no exemption to such bidders from submitting EMD and SD for all tenders published during the period of time they are disqualified as per declaration signed by them. Note(2): Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of contract, as amended from time to time, Purchaser shall have right to levy damages from the supplier for failing to comply with the contractual conditions, not by the way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non- exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.
7. 7

   Firm should clearly mention make/made of the item in their bids.

   Confirmation required
8. 8

   Attach price list and specification with the bid.

   Document optionalConfirmation required
9. 9

   Offer validity should be 120 days
10. 10

    Price Variation Clause is not applicable for this tender
11. 11

    If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate the percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise [in percent of order value] with further breakup of MSE owned by SC/ST. [Information will be provided in percentage terms with 6 fields, Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others].

    Document optional
12. 12

    MSE benefits are not applicable to authorised dealers or traders
13. 13

    This tender complies with public procurement policy (make in India)order 2017, revised date 16- 09-2017, issued by department of Industrial promotion and policy, Ministry of commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/2/Pt.1 dated 25.09.2020.

    Confirmation required
14. 14

    Warranty/Guarantee As per governing specifications. If not specified in governing specifications then it will be as per IRS Condition

    Confirmation required
15. 15

    Failure Consequences: The purchaser reserved the right to cancel the PO consequent to breach of contract under risk and cost or by levying 05% of PO value for unsupplied portion of Contract as General Damage, or forfeiture of security deposit, as deemed fit by the purchaser. The General damages can be recovered from any supply bills of the firm in Indian railways, if the firm fails to deposit within stipulated time.

    Document required
16. 16

    Force majeure clause is applicable

    Document optionalConfirmation required
17. 17

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted. Validity will be reckoned from the closing date of tender

2. 2

   Firms are expected to quote for a quantity not less than 50% of the tendered quantity. Offers received for quantity less than 50% of tendered quantity will be considered unresponsive and will be summarily rejected