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As per Tender

Self certified undertaken by bidder : The tenderers shall submit a copy of certificate stating that all their statements/documents submitted alongwith bid are true and factual. Standard format of certificate to be submitted by the bidder is enclosed as Annexure-I. In addition to Annexure-I, in case of other than Company/Proprietary firm, Annexure-I(A) shall also be submitted by the each member of a Partnership Firm/ Joint Venture (JV: if permitted to participate in the tender)/Hindu Undivided Family (HUF)/ Limited Liability Partnership (LLP) etc. as the case may be. Non submission of above certificate by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify state and submit the supporting documents duly self attested/digitally signed by which they/ he is qualifying the Qualifying Criteria mentioned in the Tender Document.It will not be obligatory on the part of Tender Committee / Accepting Authority to scrutinize beyond the submitted document of tenderer as far as his qualification for the tender is oncerned. ( Click here to download Format) ( Click here to download Format)

Public Procurement Policy for Preference to Make in India shall be as per Clause 5.0 of Section II of CENTRAL RAILWAYBID DOCUMENT(Updated) JAN 2024.

Regular bulk order(s), constituting a minimum of 80% of the Net Procurement Quantity (NPQ), shall be placed on the tenderer(s) having relevant past performance. For this purpose, relevant past performance means that the manufacturer must have satisfactorily executed at least one single purchase order placed by any Zonal Railway, Production Unit (PU), or CORE for the tendered item or similar item (as defined in the tender document) for a minimum quantity equal to 20% of the total tendered quantity during the preceding three years, reckoned from the date of tender closing. The bidder shall submit documentary evidence in support of such past performance, such as Receipt Notes/Proof of acceptance of material by the consignee and/or an Inspection Certificate accompanied by a self- declaration confirming that the supplied material has been accepted by the consignee. Submission of any false declaration shall render the contract liable for termination and shall also invite appropriate punitive action as per the applicable law. In the event that the bidder fails to submit the prescribed supporting documents, the bidder shall be deemed not to possess the requisite past performance and/or capacity, and the tender shall be evaluated on the basis of the bidder's past supply performance records available with the Purchaser, if any, without any further reference to the bidder. Where a tender is submitted by an authorized agent, the requisite past performance shall be that of the principal authorizing the agent, and any past performance of the agent in respect of supplies made on behalf of a different principal shall not be considered for the purpose of placement of bulk orders in the event of a change of principal.The balance quantity, up to 20% of the Net Procurement Quantity (NPQ), may be placed on new sources as developmental order(s), based on their demonstrated capacity and capability to manufacture the tendered item. For this purpose, the bidder shall submit, along with the offer, documentary evidence of past performance for the same or similar items of equivalent rating or performance parameters, details of plant and machinery, testing facilities, Quality Assurance Plan (QAP), where available, technical manpower, registration for the same or similar item(s) with Government agencies or Public Sector Undertakings (PSUs), and any other documents required under the applicable technical specifications and drawings. Failure to submit the prescribed documentary evidence shall be construed as non- establishment of the requisite capacity and capability, and the offer shall be considered further in accordance with the extant rules, without any further reference to the bidder.

Have you furnished the statement of deviations [preferably nil] ?

Have you quoted in the prescribed performa ?

Have you submitted Earnest Money Deposit (EMD) ?

It shall be the responsibility of the tenderers to quote correct HSN number and corresponding GST rate. Have you checked HSN code and have quoted corresponding GST rate ?

Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers ?

Have you quoted price on the basis of free delivery to destination, indicating the break up ?

Have you kept your offer validity as per " Condition for Responsiveness of Offer " ?

Have you read and accepted tender conditions ?

Have you mentioned Make/Brand of OEM ?

Have you attached any performance statements separately ?

Have you attached any performance statements separately ?

Have you furnished all the mandatory Bank details ?

Have you quoted the discount if any in the specified column only in IREPS ?

Have you quoted the discount if any in the specified column only in IREPS ?

Have you attached relevant document for MSE if you claimed benefits and referential treatment as MSE firm ?

Have you indicated the percentage of Local Content in the relevant column ?

Have you submitted the details of location(s) where local value addition is made ?

Have you carefully reviewed the contents of the Undertaking/Declaration regarding non-participation of sister concerns or affiliates in this tender as submission of false information/declaration could lead to rejection of the bid ?

Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MSEs) must necessarily upload relevant documents with their offer in terms of Clause 4.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. Vendors claiming MSE benefit/preferential treatment , despite upward re-classification, must upload document confirming their MSE status within a span of 03 years from the date of closing of tender else status of such vendors shall not be considered as MSE.

Bidders must agree to furnish SECURITY DEPOSIT as applicable as per Clause 24.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. Bidders (except approved vendors for tendered item/items) claiming exemption from paying SD must upload requisite document towards such claim, alongwith the offer. Offers from firms denying to pay Security Deposit will be summarily rejected.

Goods & Services Tax (GST): As per Clause 9.0 and all sub-clauses of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. All tenderers to quote correct HSN code and corresponding GST rate for the item/ items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per Clause 9.0(iv) of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024.

Bidders shall also give Declaration as below:- "I/We agree to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly".

The Bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the Standard Governing Conditions of this tender.

The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for Acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition is not recommended].

Authorized agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD, owing to any of the above exemptions as stipulated at Para 23.1 (a) to (i) of Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT(Updated) January 2024.

An Indian Agent quoting in INR on behalf of a foreign Principal/OEM should submit a copy of Invoice/Proforma Invoice from OEM along with their offer as well as should undertake to furnish all import documents and should comply to Clause 22.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024.

Bidders are advised to carefully review the contents of the undertaking/declaration prior to signing, as the submission of false information could lead to rejection of the bid.

All bidders shall confirm declaration as below in terms of Clause 5.15 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024 in compliance of restrictions under Rule 144(xi) of GFR2017:- a) I have read the clause regarding restrictions on procurement from a bidder of country which shares all and border with India. b) I certify that this bidder is not from such a country or, if from such a country, has-been registered with the competent authority. c) I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the competent authority is attached). If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno- Commercial Deviation.

Earnest Money Deposit (EMD) shall be as per Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. EMD is compulsory and offers without EMD, except those exempted, will be summarily rejected. Vendors (other than those appearing on Vendor Panels of Approving Agencies) seeking exemption from EMD, shall have to attach scanned copy of requisite document alongwith offer in support of their claim for exemption, failing which their offer may not be considered eligible for exemption from EMD. An Authorised Agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD owing to any of the exemption claimed. Bidders claiming exemption shall also be required to sign the bid securing declaration as follows: I/We certify that, my/ our offer is eligible for exemption from submission of bid security/ Earnest Money Deposit, in terms of the tender conditions. In case my/our claim to exemption from submission of bid security/Earnest Money Deposit is not found valid as per terms of the tender, I/we nderstand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/we hereby understand and accept that if I/we withdraw or modify my/our bids during the period of validity, or if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document/Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid ecurity/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/we are declared suspended disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period

In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism [RCM] and deposit the same to the concerned tax authority.

Participation by Manufacturers is preferred. Agents/Dealers participating in tender on behalf of manufacturers must provide tender specific authorization (TSA) letter issued by the OEM. Bidders must upload above authorization letter with their offer failing which their offer will be summarily rejected. i) In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender. Further, against a particular tender, one Principal/OEM should not issue Tender Specific Authorization to more than one agent/dealer. Such offers are to be summarily rejected. ii) If an authorized agent/dealer submits bid on behalf of the Principal/OEM, the same agent/dealer hall not submit a bid on behalf of another Principal/OEM in same tender for the same item/product and such bids will be summarily rejected. iii) Trader/Authorized Dealer should mention name of Manufacturer, make and complete address in their bid for inspection of material at OEM works

Bidders to submit details of location(s) where local value addition is made. In case no details are furnished, it will be presumed that works address(es) of manufacturing in India are the location(s) of local value addition.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

As time is the essence of contract, the tenderer are to note the Railway's required delivery schedule given in the tender schedule and quote accordingly. Vague delivery period or a very high delivery period compared to Railways specific delivery period in the tender schedule may be onsidered commercially unresponsive and is liableto be ignored.

LAND BOARDER: All bidders shall confirm declaration as below in terms of Clause 5.15 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024 in compliance of restrictions under Rule 144(xi) of GFR- 2017:- a) I have read the clause regarding restrictions on procurement from a bidder of country which shares a land border with India. b) I certify that this bidder is not from such a country or, if from such a country, has been registered with the competent authority. c) I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the competent authority is attached). If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno- Commercial Deviation.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.