Procurement of spares for Track machines

Eligibility for offers quoting Specified make as mentioned in description:

2) With a view to develop alternate sources of supply, Railway may also consider placing of developmental order for maximum of 20% of the Net Procurement Quantity. However, decision of Railway whether to place a developmental order or not is final and binding on the tenderer.

1) (i) Offers for acceptable makes mentioned in the tender schedule will considered for placing bulk order . (ii) For the acceptable make mentioned in tender: a. In case, the tenderer is the OEM of the acceptable make, tenderer should mention acceptable make offered. b. In case, the tenderer is authorized agent, tenderer shall submit the tender authorization. In case, the dealer/ distributor of the OEM of the acceptable make, tenderer should upload the authorization/dealership certificate issued by the OEM. c. In case the tenderer is Sub dealer of the specified OEM, firm should upload the authorization letter/attested certificate issued by authorized dealer regarding dealership and confirmation that authorized dealer will take the responsibility genuineness and warranty of spare (of particular make, spare part description part number) supplied by the sub-dealer to Indian Railways. And also firm provide copy of invoice of their dealer/distributor along with manufacturers test and warranty certificate as a proof of genuineness (OR)

For the other equivalent makes, not mentioned in the tender: a. If the offer is for equivalent make and tenderer is OEM, then tenderer specify the same & make offered. b. If the tenderer is not OEM & is an authorized agent/dealer of OEM of equivalent make, tenderer should clearly specify the equivalent make offered. In case, tenderer is authorized agent, tenderer shall submit the tender specific authorization. In case of the dealer/distributor of the OEM of the equivalent make, tenderer upload the current authorization/dealership certificate issued by the OEM. c. The tenderer will be considered for placing bulk order subject to the conditions (1) Same item should have been supplied by the tenderer to Railways in the last years from the date of tender opening and The supplied item(s) should have on the machine for a minimum period of 6 months (as on the date of tender from the date of installation on the machine without any problem except wear & items such as Round shaft chisels, Bolts, and Screws and the tenderer shall necessary performance report issued by Railway under the signature of an officer less than Sr. Scale (XEN). If the firm has supplied the same item to SC Railway attached supply proof (such as R note/ CRN) along with the offer, the performance may be obtained from consignee by the railway.

For placement of developmental order a) The untried firm must upload all the document in support of their credentials as M & P, Testing facilities, QAP, Technical Manpower available with them, registration certificate for similar items, OR b) Firm is having supply performance (PO Copies/ Inspection Certificates/ R-Notes along with field performance (issued by Railway under the signature of an officer less than Sr. Scale (XEN)) for a minimum period of 6 months (as on the date of opening) from the date of installation on the machine for similar item along with offer.

Any type of ROLLER HOLDER ( For PL No. 82204383205, 82204373204,82204423209,82204503208, 82204513209,82204633203, 82204603209,82204593208,82204643204,82204553204,82204543203,82204463204 82204453203, 82204413208, 8220436320, 82204333209, 82204323208,82204483206,82204473205,82204523201, 82204623202, 82204613201, 82204573206, 82204563205,82204443202, 82204533202, 82204433201, 82204403207, 82204393206, 82204493207, 82204583207, 82204583207), FEEDING REEL ( For PL No.82204653205), Pressure Welded Grid ( For PL No. 82202003201), CIRCLIP ( For PL No. 82204013204) and SECTIONAL STEEL (For PL No. 82204371202) used in Track machines .The will be considered as similar item for corresponding item PL mentioned in the

Restrictions under Rule 144(xi) of GFR-2017: a) I have read the clause regarding Restrictions under Rule 144 (xi) of GFRs.2017 procurement from a bidder of a country which shares land border with India and detailed in Tender documents. b) I certify that this bidder is not from such a country or, if from such a country, been registered with the Competent Authority. c) I hereby certify that this bidder fulfils all requirements in this regard and is to be considered. [wherever, applicable, evidence of valid registration by competent authority shall be attached]. Note: If the tenderers are not agreeable to above declarations, they have categorically mention about the disagreement in Techno Commercial Deviation.

Have you submitted a Bid security declaration as per Tender conditions ?

Have you gone through all the documents mentioned in description (Specification, Drawing, etc.) and all the documents attached along with the tender ?

Have you furnished tender specific authorization from OEM ? (if manufacturer is not quoting directly)

Have you furnished the clause-wise compliance on technical specifications?

Have you attached Udyam Registration Certificate, if available with you?

I/We agree to accept Instructions to Tenderers for e-tenders, General Tender Conditions available at SOUTH CENTRAL RAILWAY STORES DOCUMENTS LINK.

I/We agree to supply the tendered stores at the rates quoted by me/us in accordance with the IRS Conditions of Contract and [or] special and [or] other conditions specified/attached with the tender.

Submission of EMD is mandatory. Exemption and other details will be as per Para 13 of Instructions to Tenderers for e-tender attached with this tender.

Tender not accompanied with Bid Security declaration will not be evaluated.

Benefits available under PPP for MSME will not be extended to Agent/Dealer.

Offers received in major deviation to the tendered delivery schedule maybe liable to be ignored.

Tender evaluation will be on "FOR: Destination" basis. Firms should quote Basic Rate, Freight Charges, Taxes and Other Charges separately.

"For the consignees for which the bidders choose to submit their offers, the offered quantity shall not be less than 50% of tender quantity consignee wise for the item. Any offer quoting less than 50% of tendered quantity consignee wise will be treated as unresponsive against that item. However, in case of developmental sources, the offered quantity shall not be less than 20% of tender quantity consignee wise for the item."

"Tenderers are required to quote financial terms and conditions strictly in the prescribed fields of the 'Financial Offer' Page of the e-tender form and nowhere else. Any financial terms and conditions such as rate, offered quantity, freight, any other charges, quantity linked discounts etc. indicated in other fields of the offer, or enclosed as separate attachments, will be ignored for all purposes. Further, rates quoted by the tenderers with quantity-linked discounts, even if mentioned elsewhere in the tender or in any uploaded documents, will NOT be considered for determining the inter-se position of the offers. In case, the tenderer quotes any rate/or any condition, which affects the all inclusive rate in the Financial Offer page, at any other place in the offer or in any document uploaded with their offer, then the rates mentioned in the Financial Offer Page will only be considered for determining inter-se ranking of the offer, unless otherwise specified in the tender document. The Purchaser also reserves the right to treat such offers as invalid, and the same are liable to be rejected."

"It is clarified that the bidders offering imported products will fall under the category of non-local suppliers. They cannot claim themselves as class1 local suppliers by claiming the services such as transportation, commissioning, training and after sales service support like AMC/CMC etc.as local value addition. Authority office memorandum dt 04.03.2021 of DPIIT circulated vide Railway Board Letter No. 2020/RS/(G)/779/2-part-1dt.17.05.2021. "

It will be responsibility of suppliers to upload clear/visible documents in support of their claim and no back reference will be made for submission of such documents.

Firm Shall submit Performance statement of last 10 years.

The Firm shall furnish the clause wise compliance on Technical Specifications, if applicable.

Firm shall furnish Tender specific authorization from OEM. (if manufacturer is not quoting directly)

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Tenders submitted online through IREPS only will be considered. All corrigenda to this tender will also be issued online through IREPS and bidders are advised to keep a watch for such corrigenda, if any and quote their bids accordingly.

All conditions shall be as per tender document.

For detailed instructions refer to, Instructions to Tenderers for e-tenders, GENERAL TENDER CONDITIONS attached with NIT and/or available as Public Document on IREPS website, Goods and Services/South Central Railway.