TENDER FOR SUPPLY INSTALLATION AND COMISSIONING OF 100KVA 3 PHASE DISTRIBUTION TRANSFORMER AT BPCL INDORE DISTRICT RETAIL OUTLETS (TENDER-2)

REQUEST FOR QUOTATION CRFQ

TENDER FOR PROVIDING AND COMISSIONING

TRANSFORMER OF REQUIRED CAPACITY WITH 3 PHASE

ELECTRICAL CONNECTION FOR EVCS AT INDORE

TERRITORY RETAIL OUTLETS

BHARAT PETROLEUM

CORPORATION LIMITED.

SUBJECT- TENDER FOR PROVIDING AND COMISSIONING TRANSFORMER OF REQUIRED CAPACITY

WITH 3 PHASE ELECTRICAL CONNECTION FOR EVCS AT INDORE TERRITORY RETAILOUTLETS

Kindly refer the subject matter, for this purpose we invite your lowest quote as per detailed scope of work

mentioned in the tender document.

Due Date/Time: As mentioned in E-Tender Calendar

Delivery date: Job to be completed within 15 days after issuance of LOI.

Your quoted rates shall be inclusive of all the applicable material supply, labor payment, transportation,

fabrication & erection charges etc. as per detailed scope of works attached. No additional charges on account of

transportation of men and material, conveyance, etc. will be given. Taxes as applicable shall be paid extra.

Successful tenderer must execute an agreement on applicable stamp paper. Other terms and conditions are

applicable as covered in the General Terms and Conditions of tender enclosed.

Correspondence address for execution of LOI/Agreement shall be:

Territory Manager (Retail)

Bharat Petroleum Corporation Ltd.

Retail Territory Office, A.B Road,

Manglia Indore Madhya Pradesh

It is to be noted that the conditional tender will not be accepted, and the corporation reserves the right to

accept/reject the quote without assigning any reasons to the contractor. We are also enclosing GCC for your

Kindly also note following.

1. The entire bid shall be online only.

2. Offers should strictly be in accordance with the tender terms & conditions and Scope of Work /

specifications. Vendors are requested to carefully study all the documents/annexure and

understand the conditions and specifications, before quoting the rates and submitting this tender.

In case of doubt, written clarifications should be obtained, but this shall not be a justification for

request for extension of due date for submission of bids.

3. Please visit the website https://bpcltenders.eproc.in for participating in the tender and submitting

your bid online.

4. Bids submitted after the due date and time of closing of tender or not in the prescribed format is

liable to be rejected. BPCL does not take any responsibility for any delay in submission of online bid

due to connectivity problem or non-availability of site. No claims on this account shall be

5. It shall be understood that every endeavor has been made to avoid errors which can materially

affect the basis of the tender and the successful vendor shall take upon himself and provide for risk

of any error which may subsequently be discovered and shall make no subsequent claim on account

6. It is advisable that bidders should read following documents carefully before quoting in tender.

a. General condition of contract

b. Scope of works Annexure

7. BPCL reserves the right to seek clarification / ask for additional documents from vendors, verify the

originals and verify the credentials of the vendors with clients, if required.

8. For any clarification on e-tendering / training / uploading of document one-procurement site, please

contact our service provider M/s C1 INDIA on below numbers.

Phone: 9833091866/ 9834101181/ 8080303831 Email: [email protected]

9. FOR ANY QUERIES / CLARIFICATIONS ON TENDER TECHNICAL SPECIFICATIONS /

COMMERCIAL POINTS AND OTHER TERMS AND CONDITIONS OF THE TENDER PLEASE

CONTACT AS UNDER:

Name SUBHAM SAURAV ANAND KISHORE

Contact No 8409572066

Email Id [email protected] [email protected]

Office Retail Territory Office, A.B Road, Manglia Indore

Madhya Pradesh (453771)

For Bharat Petroleum Corporation Limited

Territory Manager Retail, Indore

Annexure II - Instructions to Tenderers

Competitive offers are invited from parties registered/enlisted as per approval for TENDER FOR PROVIDING AND

COMISSIONING TRANSFORMER OF REQUIRED CAPACITY WITH 3 PHASE ELECTRICAL CONNECTION FOR EVCS AT INDORE

TERRITORY RETAIL OUTLETS

1. The detailed scope of works along with estimated quantities/dimension/conditions etc. have been provided in

this tender document.

2. Price bids shall be opened & considered for evaluation, for only those bidders who qualify the PQ Bids.

3. Tenderers are requested to carefully study all the documents / annexures, and understand the terms &

conditions, specifications, etc., before quoting their rates. In case of doubt, written/ e-mail clarifications should

be obtained, but this shall not be a justification for late submission of the bid or request for extension of due

date. Offers should strictly be in accordance with the tender terms & conditions and our specifications.

4. All the supporting documents submitted by the tenderers should be legible, signed, stamped and attested by

the authorized signatory as specified below in clause

5. The authorized signatory shall be:-

a) Proprietor in case of proprietary concern.

b) Authorised partners in case of partnership firm.

c) Director, in case of a limited Company, duly authorized by its board of directors to sign.

6. If for any reason, the proprietor or the authorised partner or director as the case may be are unable to sign the

document, the said document should be signed by the constituted attorney having full authority to sign the

tender document and copy of such authority letter as also the power of attorney, duly signed in the presence

of a Notary public should be submitted along with the bid.

7. Bids submitted after the due date and time and those not in the format or not inconformity with the prescribed

terms and conditions or specifications shall be summarily rejected and no further correspondence/ enquiries

shall be entertained on the issue. No responsibility shall be taken by the Corporation for bids not submitted in

time and/or the instruments received late due to postal delay and no claims on this account shall be entertained.

8. The rates quoted should not have any quantity restrictions. Incomplete offers or offers received with deviations

/ subjective or counter conditions/ quantity restrictions are liable to be rejected and no further correspondence

/ enquiries on this issue by the tenderer shall be entertained.

9. Unsolicited / conditional discounts if offered by any party will not be considered and offers of parties offering

such unsolicited discounts are liable to be rejected.

10. The offer submitted by the tenderer shall be valid for acceptance for a period of 180 days from the date of

closing of the tender. In case of successful tenderer, the finalised rate shall remain valid till conclusion of the

contract in all respects.

11. ACCEPTANCE OF THE OFFER BY THE CORPORATION: Based on the offers received, BPCL will place

order to a bidder whose offer is considered acceptable to BPCL on lowest cash outflow to the corporation

basis. Any terms and conditions attached/printed overleaf by the Tenderer in his offer will not be binding on

BPCL. Tenders with counter or subjective conditions are liable to be rejected.

a. Evaluation of the Price Bid

i. The evaluation of the price bid, in the first instance, will be based on grand total of all the items.

ii. BPCL reserves the right to negotiate with tenderers and counter offer a rate if required.

Tenderers may have to attend the concerned office of the Corporation for negotiations/

clarifications if required at their own cost, in respect of their quotations without any commitment

from the Corporation.

iii. Notwithstanding the above, BPCL is not bound to accept the lowest offer and reserve the right

to reject any and / or every tender without assigning any reason whatsoever and /or place

order on one or more tenderers and /or carry out negotiations with any tenderer in the manner

considered appropriate by BPCL.

iv. BPCL also reserves the right to reject any un-workable offer.

v. Track record or any other parameter considered relevant by BPCL may also form a criterion

for order placement.

vi. If same rate is quoted by two tenderers and even if they are acceptable to BPCL, BPCL is not

bound to either accept all such offers or to equally distribute the requirement for jobs amongst

the tenderers who have quoted the same rate.

vii. If successful Tenderer fails to perform in the manner as stipulated in the contract, BPCL

reserves the right to get the works completed at the cost and risk of successful tenderer, if

considered necessary.

12. The successful tenderers shall be required to submit physical hard copies of the entire tender document and

all the supporting documents duly signed and stamped all pages, at the time of signing Agreement along with

a security deposit of 5% of the Agreement Amount or Maximum of Rs.100000/- (Rs. One Lakh). In shape of

DD in name of Bharat petroleum corporation limited, payable at Jabalpur. Bank Guaranty can also submit in

BPCLs format against security deposit.

13. The successful tenderers shall provide Photostate copy of statutory benefit made to their employee who are

on their payroll (i.e Provident Fund, VAT registration, GST registration, Service Tax, ESIC or Work

Compensation Act) as applicable in the State of Madhya Pradesh, within 15 days of award of contract.

14. No mobilisation advance shall be given. The rates shall be firm during the validity period of contract and no

request will be entertained on any account.

15. It shall be understood that every endeavour has been made to avoid errors which can materially affect the

basis of the tender and the successful Tenderer shall take upon himself and provide for risk of any error which

may subsequently be discovered and shall make no subsequent claim on account thereof.

16. In case where it is necessary for employees or representatives of the Vendor to go upon the premises of owner,

vendor agrees to assume the responsibility for the proper conduct of such employees/representatives while on

said premises and to comply with all applicable Workmen's Compensation Law and other applicable

Government Regulations and Ordinances and all plant rules and regulations particularly in regard to safety

precautions and fire hazards. If this order requires vendor to furnish labour at site, such vendor's workmen or

employees shall under no circumstances be deemed to be in owner's employment and vendor shall hold

himself responsible for any claim or claims which they or their heirs, dependent or personal representatives,

may have or make, for damages or compensation for anything done or committed to be done, in the course of

carrying out the work covered by the purchase order, whether arising at owner's premises or elsewhere and

agrees to indemnify the owner against any such claims, if made against the owner and all costs of proceedings,

suit or actions which owner may incur or sustain in respect of the same.

17. Vendor warrants that all goods/Materials covered by this order have been produced, sold, dispatched,

delivered and furnished in strict compliance with all applicable laws, regulations, labour agreement, working

condition and technical codes and statutory requirements as applicable from time to time. The vendor shall

ensure compliance with the above and shall indemnify owner against any actions, damages, costs and

expenses of any failure to comply as aforesaid.

18. Courts in the city of Mumbai alone shall have jurisdiction to entertain any application or other proceedings in

respect of anything arising under this tender either before or after or during finalisation of the tender.

19. List of abbreviations used:

b. The terms “BPC”, “BPCL”, The Corporation and the Company in the appropriate context means Bharat

Petroleum Corporation Limited, the Company registered under Companies Act 1956 and includes its

successors and assignees.

c. The term “PESO” in the appropriate context means Petroleum, Explosive and Safety Organisation.

d. The term “BIS” in the appropriate context means Bureau of Indian Standards.

e. The term “OITC” in the appropriate context means Oil Industry Technical Committee.

f. The term “OMC” in the appropriate context means PSU Oil Marketing Companies Viz. M/s Indian Oil

Corpn. Ltd, M/s Bharat Petroleum Corpn. Ltd., M/s Hindustan Petroleum Corpn. Ltd. and M/s IBP Co.

g. The term “UT” in the appropriate context means Union Territory

h. The term “PSU” / “PSU Oil Company” in the appropriate context means Public Sector Undertaking Oil

Marketing Companies

i. The term “PSE” in the appropriate context means Central Public Sector Enterprise

j. The term “LoI” in the appropriate context means Letter of Intent

k. The term “PO” in the appropriate context means Purchase Order

l. The term “PR” in the appropriate context means Price Reduction

m. The term “NDP” in the appropriate context means Net Delivered Price

n. The term “VAT” in the appropriate context means Value Added Tax

o. The term “ITC” in the appropriate context means Input Tax Credit

p. The term “PQ” in the appropriate context means Pre-Qualification.