PROCUREMENT OF SERVER

THE CONTROLLER OF STORES AND PURCHASES,

K.S.R.T.C., CENTRAL OFFICES,

K.H. ROAD, BANGALORE

Sub: Procurement of Server.

Ref: Tender No.KSRTC/2024-25/IND0240 dated:29.10.2025.

1 NAME OF THE FIRM

2 Tender Processing Fee Details :- to be paid through e-payment mode only

a Mode of Payment

b Amount Rs: As charged by e-portal

c Bank Transaction No: (For NEFT / OTC )

3 EMD Details :- to be paid through e-payment mode only

a Mode of Payment

b Amount Rs: Rs: 50,000=00

c Bank Transaction No: (For NEFT / OTC )

4 Bank details of tenderer/ bidder

a Name of the Bank

b Branch Address

c Account Number

Signature of the Authorized Signatory with company seal

Mobile Number :

ADDITIONAL FORMAT

NOTE : THE BIDDERS SHOULD FILL THE DETAILS AS MENTIONED IN THE FORMAT AND THE SAME SHOULD BE UPLOADED IN THE E-PROCUREMENT PORTAL.

THE CONTROLLER OF STORES AND PURCHASES,

K.S.R.T.C., CENTRAL OFFICES,

K.H. ROAD, BANGALORE

Sub: Procurement of Server.

Ref: Tender No. KSRTC/2025-26/IND0240 dated: 29.10.2025.

NAME & ADDRESS OF THE FIRM

Sl. No. Nomenclature Tendered Quantity (in nos.) HSN Code GST (5%/ 12%/ 18%/ 28%) OTHER TAXES IF ANY BRAND NAME & MODEL OFFERED PRODUCTION CAPACITY PER MONTH SUPPLY CAPACITY PER MONTH TO KSRTC

1 Server (Specification as per Annexure - C) 21

A Prices FOR Destination to all units of KSRTC Central office, shntinagar Bangalore.

B Validity of the offer 180 days and extended till the completion of the order

C Lead Time required

D Distributors Name (if any) Address, Contact Number of the Distributor

Signature of the Authorized Signatory with company seal

Mobile Number :

THE CONTROLLER OF STORES AND PURCHASES,

K.S.R.T.C., CENTRAL OFFICES,

K.H. ROAD, BANGALORE

Sub: Procurement of Server.

Ref: Tender No.KSRTC/2025-26/IND0240 dated:29.10.2025.

We hereby furnish the required details as under

1 NAME AND ADDRESS OF THE TENDERER

a Name of the firm

Office Address:

Telephone and Fax Number

b Works Address:

Telephone and Fax Number

c Name of the Authorized Signatory

Phone/ Mobile Phone No.

Valid E mail address

d Name of the Contact person

Phone/ Mobile Phone No.

Valid E mail address

2 PREQUALIFICATION INFORMATION

a The bidder should be original manufacturer of the Server and accessories or authorized dealers of the Servers and accessories. Bidders quoting as Authorised Distributors/dealers of the manufacturer will be considered provided, the Bidder furnishes Tender Specific Authorization from the Manufacturer.

b Manufacturer should submit Certificate of Registration or Incorporation issued by the competent authority*. If the tenderer is Authorized Dealer/ Distributors, They should furnish above documents* of Manufacturer along with MAF.

c Bidder should have GST registration certificate and Permanent Account Number (PAN).

d The bidder shall not be under declaration of ineligibility for corrupt or fraudulent practices or deficiencies of services or blacklisted with any of the Government agencies at the time of bidding. A declaration signed by Authorized signatory should be submitted.

e The bidder firm should be in existence in core computer hardware sales and services business for the last 3 years (FY 2022-23, 2023-24 & 2024-25), in support, the firm should submit the purchase order, invoice copies with satisfactory reports for each year, establishing the credentials that they are in Business for the last 3 years.

f Should have successfully delivered and installed at least 80% of the tendered quantity of server during any one of the last 3 years (FY 2022-23, 2023-24 & 2024-25) to State/Central Government Departments or Undertakings or Research & Development Organizations or Institutions or Boards or Corporations. In support of above, firm should submit Purchase Orders & Invoice Copies with Satisfactory reports.

g Must have company owned (Manufacturer) or authorized service provider support centre at each of the district within the administrative jurisdiction of KSRTC [i.e., Bangalore, Ramanagar, Mysuru, Chamarajnagar, Mandya, Kolar, Chikkaballapura, Hassan, Chikkamangalore, Tumkur, Mangalore, Puttur, Davangere, Shivamogga & Chitradurga District of Southern Karnataka].

h The Manufacturer of the product should have ISO 9001:2015, ISO 27001:2022 and ISO 14001:2015 or latest process Certified for manufacturing, copy of the same should be submitted. Distributor/ Dealer should submit those documents pertaining to OEM

i Manufacturer must have centralized call registration system for receiving the service complaints.

j The bidder should have a average annual turnover of at least double the tender value (i.e., 1.26 crores) from the business of selling IT Hardware’s, in preceding continuous three years (i.e for 2022-23, 2023-24 & 2024-25). Certified CA, P&L and Balance Sheet from Charted Accountant shall be provided.

k The bidder should provide 3 years onsite comprehensive warranty for server

a We are the Manufacturers/ their Authorised Dealers of 'Servers'. The production capacity, quantity offered to supply for KSRTC per month and other details as furnished in the Additional Format and the same is uploaded in e.portal. (Say 'Yes' or 'No')

b We offer minimum Three years on site comprehensive warranty for Servers from the date of installation against any manufacturing defects or workmanship and we undertake repair/ replacement of spare parts free of cost under warranty period. (Say 'Yes' or 'No')

c We undertake to supply & installations as per Specifications of the 'Serverrs' within one week from the date of receipt of LoI/purchase order. (Say 'Yes' or 'No')

d We undertake to hold the quoted price for the period of Tender and to submit 5% Bank Guarantee as Security Deposit. We agree to extend the validity of the Bank Guarantee/ Security Deposit unconditionally in case needed as per the requirement of KSRTC (Say 'Yes' or 'No')

e we undertake to abide by all the terms and conditions of the tender and to supply the entire ordered quantity as per the delivery schedule furnished. (Say 'Yes' or 'No')

4 We have supplied & installed the 'Servers' to the following State/Central Government Departments or Undertakings or Research & Development Organizations or Institutions or Boards or Corporations duly supported by the documents.

Sl. No Name of the STUs/ Government undertaking/ Corporation/ Board/ Private reputed Organizations along with address Details of Purchase order/ Supplies of ' Servers' Qnty, Contact No. and Name

5 DOCUMENTS ATTACHED ELECTRONIC MODE(SCANNED) FOR PRE-QUALIFICATION

We have attached the following documents in Electronic Mode (Scanned) for Pre-qualification: (Fill 'Yes' or 'No')

a Declaration form - I as per the format on Govt. stamp paper of Rs.20/- or above.

b Declaration form - II as per the format (In case the manufacturers will execute supplies through their Channel Partner/ Authorized Dealer/ Distributor) on Govt. stamp paper of Rs.20/- or above.

c Declaration-III as per the format on Govt. stamp paper of Rs.20/- or above.

d The bidder should be original manufacturer of the Servers and accessories or authorized dealers of the Servers and accessories. Bidders quoting as Authorised Distributors/dealers of the manufacturer will be considered provided, the Bidder furnishes Tender Specific Authorization from the Manufacturer.

e Manufacturer should submit Certificate of Registration or Incorporation issued by the competent authority*. If the tenderer is Authorized Dealer/ Distributors, They should furnish above documents* of Manufacturer along with MAF.

f Bidder should have GST registration certificate and Permanent Account Number (PAN).

g The bidder shall not be under declaration of ineligibility for corrupt or fraudulent practices or deficiencies of services or blacklisted with any of the Government agencies at the time of bidding. A declaration signed by Authorized signatory should be submitted.

h The bidder firm should be in existence in core computer hardware sales and services business for the last 3 years (FY 2022-23, 2023-24 & 2024-25), in support, the firm should submit the purchase order, invoice copies with satisfactory reports for each year, establishing the credentials that they are in Business for the last 3 years and

i Should have successfully delivered and installed at least 80% of the tendered quantity of line items of Servers during any one of the last 3 years (FY 2022-23, 2023-24 & 2024-25) to State/Central Government Departments or Undertakings or Research & Development Organizations or Institutions or Boards or Corporations. In support of above, firm should submit Purchase Orders & Invoice Copies with Satisfactory reports for any one year.

j Must have company owned (Manufacturer) or authorized service provider support centre at each of the district within the administrative jurisdiction of KSRTC [i.e., Bangalore, Ramanagar, Mysuru, Chamarajnagar, Mandya, Kolar, Chikkaballapura, Hassan, Chikkamangalore, Tumkur, Mangalore, Puttur, Davangere, Shivamogga & Chitradurga District of Southern Karnataka]. Undertaking to be submitted along with proof

k The Manufacturer of the product should have ISO 9001:2015, ISO 27001:2022 and ISO 14001:2015 or latest process Certified for manufacturing, copy of the same should be submitted. In case of Distributor/ Dealer they should submit those documents pertaining to OEM.

l Manufacturer must have centralized call registration system for receiving the service complaints. Documentary proof to be submitted

m Preceding continuous three years out of last four years (i.e for 2021-22, 2022-23, 2023-24 & 2024-25), certified CA, P&L and Balance Sheet from Charted Accountant shall be provided.

n The bidder should provide onsite comprehensive warranty for Servers. Bidder should submit Declaration on thier company letter head.

o Bidders must submit proposed brand & models Data Sheet along with a Technical Compliance Statement that clearly demonstrates conformity with the Tender Specifications."

p Proposed Brand & Models Brochures/ Catalogue

6 NSIC Certificate (To avail exemption from the payment of Tender Form Fee and Earnest Money Deposit)

7 OEM Certifications as mentioned in Annexure-C (tender Specifications) & Annexure-B for Servers.

8 Additional Format

9 Documentary Proof for manufacturing 'Servers', (in case of manufacturer). Distributor/ Dealer should submit the Document proof of manufacturer status of OEM along with MAF.

10 Annexure-A & Annexure-A1

11 Other Documents (if any) in support of the tender

12 We are aware of the fact that the Tender submitted by us through electronic mode is a valid offer. Any variation committed/observed compared to original documents submitted subsequently will leads to disqualification of our offer and also the Corporation reserves the right to Black list us apart from initiating other legal action.

Signature of the Authorized Signatory with company seal

Mobile Number :

Environmental Management System

Name of the Tenderer

Sub: Procurement of Server.

Ref: Tender No.KSRTC/2025-26/IND0240 dated: 29.10.2025.

Sl. No Points to be checked Status (Yes or No) Remarks Hints/Suggestions

1 Do you have processes that have significant impact on environment? List them in the remarks column 1. Heat treatment 2. Surface derangement. 3. Foundry

2 Do you use hazardous chemicals/materials? List them in the remarks column Chemical/listed /falling under the criteria given in the hazardous chemicals Rules-1989

3 Leakage/spillage of oils and chemicals in the work environment. Good housekeeping ensures minimum impact on the environment

4 Have you obtained consent from statutory authorities? Consent under the Water& Air Acts & authorization under the hazardous wastes Rules(if applicable)from the pollution control board

5 Have you introduced air pollution control measures? List them in the remarks column Air pollution control measure(if required) like dust collector, scrubbers etc.,

6 Are Hazardous wastes generated from the process? Hazardous wastes listed in the schedules of Hazardous wastes Rules-1989

7 Do you facility for the storage/disposal of Hazardous wastes? Hazardous wastes like effluent treatment sludge, sludge from plating baths, spent oils, solvents etc.

8 Do you have any

Plans to reduce the waste generated Reduce, Recycle and Reuse

Noise level control measures Acoustic enclosures

Plans to conserve natural resources Water and energy conservation measures

Emergency preparedness and response plan Emergency preparedness in case of fire, accidents etc.,

9 Are employees regularly kept informed and trained in environmental protection issues. Awareness programmes