SET [MOTOR SET] OF MP/CP COILS WITH SHOES FULLY POTTED, INTER CONNECTORS AND LEAD WIRES FOR HITACHI T.M.STATORS

Supply to be as per tender specifications.

Railway reserves the right to purchase Bulk Quantity from those sources who have been approved by CLW for the item " SET [MOTOR SET] OF MP/CP COILS WITH SHOES FULLY POTTED, INTER CONNECTORS AND LEAD WIRES FOR HITACHI" (CLW Item ID: 2100547, MP Potted coils for Hitachi T.M. 5587/412(MEDIUM)) or (CLW Item ID: 2100586, Copper Commutating Pole Potted coils for Hitachi T.M. (MEDIUM) 5586/418) or (CLW Item ID: 2100524, Lead Wire (12 items) C&D : 5550/000 Lead Wire (+ve & -ve) C&D : 5565/400, 450 (MINOR)) on or before the date of tender opening. But in case of removal or suspension or banning or degradation after opening the tender, such cases will be taken into account while deciding tender ( for details regarding ordering on Approved / Developmental vendors please refer Para 3.1 to 3.3 of Part B SR TENDER CONDITIONS.

Have you read the Security Deposit (SD) condition at Para 10 of Part A of "SR TENDER CONDITIONS" attached with this tender document and uploaded relevant document for seeking exemption from submission of SD?

If not are you ready to pay Security Deposit ?

Are you coming under MSE status given as per guidelines issued by Railway Board for purchase preference vide letter No. 2010-RS [G] -363-1 Dt. 05.07.2012 or latest. If yes, have you attached valid documents (UDYAM Registration Certificate) towards being MSE?

Have you read and accepted tender conditions?

Have you furnished the statement of deviations?[preferably nil]

Have you quoted Mode of dispatch on FOR DESTINATION BASIS for free delivery at destination with rate structure clearly indicating the Basic Rate, GST, Freight etc., up to destination [consignees premises]

Have you quoted delivery period correctly and precisely?

Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers?

Have you quoted the discount if any in the specified column only in IREPS?

Have you attached any performance statements with your offer? For proof of supply to other railways / production units, copy of Purchase Order, Inspection certificate and receipt note / certificate must be uploaded. Non-submission of such vital documents may be taken as their not having any such past performance.

Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?

Please check our website before submitting offer, whether any corrigendum to the tender has been issued or not.

Firm to indicate make-model-brand offered, if any.

Have you kept your offer valid for 90 days?

In case of road delivery, the date of delivery at destination [consignee end] shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.

(i) In keeping with the Public Procurement (Preference to Make in India) Order, 2017, as amended, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to Class-I Local suppliers with minimum local content of 50% (Railway Board letter No: No.2025/RS(G)/779/3 (E3488356) dated 02.05.2025) only and the vendors who do not qualify to be "Class-I Local suppliers" (i.e., "Non-Local suppliers" or "Class-II Local suppliers" with local content less than 50%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Class-I Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. For more details, the tenderer shall refer Para 16.0 of Part 'B' of 'SR TENDER CONDITIONS' attached to this tender document. (ii) Please enter the percentage of the local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India Policy as incorporated in the tender condition.

Tenderers may note that their Offered delivery schedule should clearly indicate the starting time, quarterly rate of supply and finishing time. For offers with vague delivery schedule like -02 to 12 months- or like -06 to 10 months-, Delivery Period shall be given as per the requirement best suited to this office within the quoted range.

The bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else shall be ignored. [Denial of this condition not recommended].

Preferably manufacturers should participate. Participating traders/agents must attach authorization letter issued by the OEM or OEM authorized stockiest along with their offer. Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date. Offers with general authorization letter silent on validity period/expiry date will not be considered for placement of order and that offer is liable to be ignored. (please refer Para 3.4 of part B of "SR TENDER CONDITIONS")

Whenever tender is floated with purchase restriction from sources approved by nominated authorities and there exists a suspected cartel situation by approved sources or the rates available from approved source/sources are adjudged unreasonably high, despite fair efforts as permissible, the purchaser reserves the right to place orders on firm(s) outside the approved vendor list, without any restrictions.(Please Refer para 4.0 of part B of "SR TENDER CONDITIONS" document attached to this tender document for further details.)

[a] Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document. [b] If tenderers mention anywhere in its offer contrary to (a) above and/or mentions not to supply to some of the consignees, such offer may not be considered for ordering for such consignees where the tenderer has not agreed to directly deliver the stores without any back reference.

For HSN CODE [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

EARNEST MONEY DEPOSIT (EMD) : EMD shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. For the exemptions and other details please refer Para 2.0 Part A of "SR TENDER CONDITIONS" document attached with this tender.

SECURITY DEPOSIT (SD): SD shall be 5 % of total value of contract and shall be taken from all vendors for contract value above Rs. 25 Lakh subject to the applicable exemptions. For details please refer 10.0 Part A of "SR TENDER CONDITIONS" enclosed to this tender document. In case of submission of security Deposit in the form of Bank Guarantee, please refer Annexure - 5 of "SR TENDER CONDITIONS" enclosed to this tender document for the proforma for Bank guarantee.

Bidder shall accept the following declaration [Land Border condition] by quoting "YES" against 'Conf. allowed" or "Complied" column for compliance of Office Memorandum of Department of Expenditure, Ministry of Finance OM No. F.No.6/18/2019-PPD dated 23.07.2020. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law. "I/WE HAVE READ THE CLAUSE REGARDING RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A COUNTRY WHICH SHARES A LAND BORDER WITH INDIA. I/WE CERTIFY THAT THIS BIDDER IS NOT FROM SUCH A COUNTRY OR , IF FROM SUCH A COUNTRY, HAS BEEN REGISTERED WITH THE COMPETENT AUTHORITY. I/WE HEREBY CERTIFY THAT THIS BIDDER, FULFILLS ALL REQUIREMENTS IN THIS REGARD, AND IS ELIGIBLE TO BE CONSIDERED. (WHERE APPLICABLE, EVIDENCE OF VALID REGISTRATION BY THE COMPETENT AUTHORITY SHALL BE ATTACHED.)''

SPLIT CLAUSE:- Pre-decided Quantity Splitting clause is applicable as per the para 5.0 of Part B of "SR TENDER CONDITIONS" attached to this tender document, in order to ensure timely availability of material through placement of orders on multiple sources.

Price Variation Clause PVC as per IEEMA Price Variation Clause for AC/DC Rotating Machinery IEEMA Circular No. 39/PVC/RM/05 dated 28.11.2022. Following PVC of IEEMA for AC/DC Rotating Machine, is applicable:- P=Po/100(16 + 24 C/Co + 20 S/So + 7 IS/ISo + 8 PV/PVo + 25 W/Wo) Wherein: P=Price payable as adjusted in accordance with the above formula. Po=Price quoted/confirmed. Co=Average LME settlement price of copper wire bars mentioned in IEEMA circular. This price is as applicable for the month, TWO months prior to date of tendering on which quoted price is based. So=Price of electrical steel sheets mentioned in IEEMA circular. This price is as applicable for the month, ONE month prior to date of tendering on which quoted price is based. ISo=Wholesale price index number for 'Manufacture of Basic Metals' (Base: 2011- 12=100) mentioned in IEEMA circular This index number is applicable for the month, FIVE months prior to date of delivery. W=All India average consumer price index number for Industrial workers, as published by Labour Bureau, Ministry of Labour, Govt. of India (Base: 2016 = 100). This index number as is applicable for the month, FIVE months prior to date of delivery. NOTE: A) All prices are exclusive of (GST amount and any other central, state or local taxes etc.) B) Date of tendering refers to Date of tender opening. C) IEEMA Cir No. 39/PVC/RM/05 dt. 28/11/2022 along with PVC formula of Rotating Machines No. IEEMA/PVC/RM/2022,effective from 1st Sept,2022.

Please refer para 15.0 of part - B of "SR TENDER CONDITIONS" attached with this tender document for details regarding "BENEFITS OF MSE AS PER PUBLIC PROCUREMENT POLICY".

For "Public Procurement (Preference to Make in India)" policy, please refer Para 16.0 of Part-B of "SR TENDER CONDITIONS" attached to this tender document.

a) FOR DESTINATION BY ROAD. Accordingly, the firms are advised to quote on "FOR DESTINATION BASIS BY ROAD" AND OFFERS WITH DEVIATIONS ARE LIABLE TO BE IGNORED. b) Free Door Delivery to consignee and Unloading of the materials to be arranged by firm, at consignee's premises (i.e.) SSE/ACL/LW/PER, Office of the Chief Workshop Manager, Loco Works, Ayanavaram, CHENNAI, 600023

Tenderers to acknowledge having read and also accept the "IRS Conditions of Contract" & "SR TENDER CONDITIONS".

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.