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Procurement from Firms registered with PCMD- Western Railway only. The authorized dealer should submit valid tender specific authorization, along with the offer, failing which their offer will be liable to be passed over

Earnest money deposit(EMD): (1) EMD shall be submitted by tenderer as specified in tender schedule, along with their online offer. There shall be no exemption from submission of EMD for any tender or by any tenderer except those exempted. (2)Exemption to submit EMD will be given in the following cases : (a) Micro and Small Enterprises (MSEs) registered with valid UDYAM certificate only. (b) Other Railways and Government Departments. (c) Indian Ordnance Factories. (d) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. (e) Vendors registered with Railways for the trade group of the item tendered. (f) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. (g) Vendors registered with Railways for supply of medicine, medical equipments and consumables for these items. (h) Limited tender upto 25 lakhs. (h) In tenders issued against PAC, OEM in whose favour PAC has been issued (i) KVIC and ACASH for items supplied by them. (j) Limited tender upto 25 lakhs.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Inspection by Consignee.

MICRO AND SMALL ENTERPRISES(MSE) : (a) (I) MSE participating in the tender as stipulated at para (b) below , will be exempted from payment off Earnest Money. (II) In tenders participating MSEs, as para (b) below quoting as price within price band of L-1+15% shall be allow to supply a portion of the requirement by bringing down their price to L-1 price in a situation where L-1 price is from someone other than MSE and such MSEs can together be ordered up to 25% value out of the net procurement quantity. (b) (I) MSEs, who are interested in availing themselves of these benefits, will enclosed with their offer a copy of Udyam Registration certificate only. MSE benefits will not be admissible based on any other document. (II) Further, as per Gazette notification Dt. 18.10.2022, in case of an upward change in terms of investment in plant and machinery or equipment or turnover or both, and consequent re-classification, an enterprise shall continue to avail of all non-tax benefits of the category (micro or small or medium) it was in before the re-classification, for a period of three years from the date of such upward change. All MSEs shall be eligible for benefits of public procurement policy irrespective of product category under with MSEs are registered. However, traders/authorized dealers will not be eligible for such benefits. (III)The 25%quantity shall be considered to MSE including quantity for women owned MSEs & for SC/ST owned MSEs as per extant rules and only be considered if valid certificate issued by nominated agencies is uploaded along with offer. If documents are not uploaded this benefit will not be given to tenderer. Only OEM/Manufacturers will be given benefit of MSE, Trader/ Authorised dealer are excluded from the purview of this Policy.

LD CLAUSE: Recovery of Liquidated Damage (LD) shall be levied @ 1/2% (half percent) of the price of the store per week or part of the week during which delivery is accepted and the upper limit for recovery of Liquidated Damages in Supply Contracts is 10 Percent of value of contract irrespective of delays, unless otherwise provided, specifically in the contract

SECURITY DEPOSIT (SD): 1.0 All successful tenderer shall deposit Security Deposit (SD) amount @5% of contract value rounded off to nearest higher Rs.10, subject to maximum Rs. 50 lakh for contract value upto Rs 50 Cr. In case of contract value above Rs 50 Cr. SD will be Rs 1 Cr. 2.0 There shall be no exemption from submission of Security Deposit (SD) for any tender or by any tenderer except following: i. The Contract value up to Rs.25 (twenty-five) lakh. ii. Other Railways and Government Departments. iii. PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. iv. In tenders issued against PAC, OEM in whose favour PAC has been issued. v.Vendors registered with Railways for the trade group of the item tendered for orders valued up to their monetary limit of registration. vi. Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. 3.0 Security Deposit (SD) shall remain valid for a period of 60 days, beyond the date of completion of all contractual obligations. 4.0 SD from successful tenderer should be received in purchase office within 21 days from the date acceptance letter issued by purchaser. In the event of successful tenderer (s) failing to deposit/submit SD in acceptable form within the prescribed period as aforesaid, the EMD submitted by such successful tenderer shall be automatically adjusted towards SD. In case where available EMD amount is less than required SD and the successful tenderer does not deposit the balance SD amount within stipulated time, then EMD shall be forfeited and case be dealt with as that of withdrawal of offer by the tenderer.

SECURITY DEPOSIT (SD): 5.0 Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of contract, as amended from time to time, Purchaser shall have right to levy damages from the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non-exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly. 6.0 Apart from claiming damages from vendors, in case of failure to comply with the contractual obligations, Railways shall record poor performance of the vendors for taking suitable penal action. 7.0 SD can be submitted in following format: a. DD in the name of Chief Cashier/WR/CCG. b. Fixed Deposit Receipt duly discharged and stamped in favour of FA&CAO(S) (Stock items) Or FA&CAO(X) (Non stock Items) Or FA& CAO(C) Churchgate, Western Railway as the case may be. c. Bank guarantee: In case Bank guarantee is submitted by supplier/ contractor, the same should be in the proper prescribed format for BG as per Annexure available on web site www.ireps.gov.in website link Western Railway/PCMM. The stamp duty shall be @Rs.5/- per thousand or part thereof for the amount secured for such deed. The title holder of the BG shall be President of India acting through the PFA/CCG. 8.0 Risk Purchase clauses shall not be applicable.

Land Border Conditions: A bidder from a country which shares a land border with India will be eligible to bid only if the bidder is registered with Competent Authority as specified in Para 1810 and Annexure- 7 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. 1. "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be Considered. (Where applicable the evidence of valid registration by the Competent Authority shall be attached.)" 2. I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (TOT) arrangement. I certify that this bidder does not have any TOT arrangement requiring registration with the competent authority." OR "I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (TOT) arrangement. I certify that this bidder has valid registration to participate in this procurement."

PACKING AND MARKING INSTRUCTION : Tenderers are advised to ensure that materials are invariably stamped with manufacturer's name, month and year of manufacturing & expiry date as may be for their product.

FOR: In case of road delivery, the date of delivery at destination [consignee's end] shall only betreatedas delivery date irrespective of F.O.R./ F.O.T. condition mentioned elsewhere in the contract /tender. Firm must quote FREE at destination rates, movement by road only, clearly indicating transport charges. Railway reserve the right to Passover such offer.

Road Delivery:- In case of Road delivery, the date of delivery at destination (Consignee end) shall only be treated as delivery date irrespective of F.O.R./F.O.T. condition mentioned elsewhere in the contract/tender.

EVALUATION CRITERIA: 1) The inter-se-position of all offers received will be decided item wise/consignee wise revised spl.conditions of tender. 2) Firm should offer their quotation consignee wise and also deliver the quantity consignee wise as per delivery schedule mentioned in tender condition. Offers for delivery location/schedule other than tender condition are likely to be passed over

NEFT/RTGS Payment : Applicable As per clause 2900 Instructions to Tenderers and General Conditions (Indigenous), June 2024 attached with the Tender.

GOODS AND SERVICE TAX(GST): 1) Tenderers should furnish his GSTIN with copy of registration with his offer. 2) Successful tenderer should submit an undertaking that the will pay GST collected form Railway within due date and upload the payment details in GSTIN to enable Railway (Purchaser) to obtain input tax credit. 3) GST Compliance:- Applicable As per clause 900 of Instructions to Tenderers and General Conditions (Indigenous), June 2024 attached with the tender. 4) In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/ SGST Act, the Railway shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned tax authority. 5) Tenderer may incorporate HSN number 8607 in the tender document. However, it shall be the responsibility of the bidders to quote correct HSN number and corresponding GST