TRACING PAPER

Special Eligibility Criteria

1. 1

   Supply should be as per tender description and no deviation is acceptable.

   Document optionalConfirmation required
2. 2

   Supply to be made with necessary Test Certificate and Guarantee Certificate.

   Confirmation required
3. 3

   The bidder has to quote rate for Item 1 & Item 5 compulsorily or else entire offer will be rejected. The overall rate will be considered for finalization of this Tender.

   Confirmation required

Check List

1. 1

   Are you coming under MSE status given as per guidelines issued by Railway Board for purchase preference vide letter No. 2010-RS [G] -363-1 Dt. 05.07.2012 or latest
2. 2

   Have you read and accepted tender conditions?
3. 3

   Have you furnished the statement of deviations.[preferably NIL]
4. 4

   If yes, have you attached valid documents towards being MSE?
5. 5

   Have you quoted Mode of dispatch on FOR destination basis for free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc, up to destination [consignes premises]
6. 6

   Have you quoted delivery period correctly and precisely
7. 7

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers.
8. 8

   Have you quoted the discount if any in the specified column only in IREPS?
9. 9

   Have you attached any performance statements with your offer? For proof of supply to other railways / production units copy of Purchase Order, Inspection certificate and receipt note / certificate must be uploaded. Non-submission of such vital documents may be taken as their not having any such past performance.
10. 10

    Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
11. 11

    Please check our Website before submitting offer, whether any Corrigendum to the tender has been issued or not.
12. 12

    Have you kept your Offer valid for 60 days?
13. 13

    Firm to indicate make-model-brand offered, if any.

Commercial-Compliance

1. 1

   In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. condition mentioned elsewhere in the contract / tender. Similarly, in case of delivery by Rail, the date of delivery at destination station [consignee's end] shall only be treated as delivery date irrespective of F.O.R. condition mentioned elsewhere in the contract / tender.

   Confirmation required
2. 2

   The bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored.

   Confirmation required
3. 3

   [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the esponsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

   Document optionalConfirmation required
4. 4

   Please refer para 15.0 of part - B of Southern Railway tender conditions for availing MSE benefits.

   Document optionalConfirmation required
5. 5

   Firm's should furnish relevant HSN Code while quoting their offer without fail. [a] Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document. [b] If tenderers mention anywhere in its offer contrary to (a) above and/or mentions not to supply to some of the consignees, such offer may not be considered for ordering for such consignees where the tenderer has not agreed to directly deliver the stores without any back reference.

   Confirmation required
6. 6

   I/We agree to supply the tendered stores at the rates quoted by me/ us in accordance with the IRS conditions of contract, Special and other conditions specified / attached with the tender.

   Confirmation required
7. 7

   Tenderers to acknowledge having read and also accept the Instructions to the tenderers and additional special conditions of Contract as available at Southern Railway Stores Documents link in the e-procurement website

   Confirmation required
8. 8

   For "Public Procurement (Preference to Make in India)" policy, please refer Para 16.0 of Part-B of "SR TENDER CONDITIONS" attached to this tender document.

   Confirmation required
9. 9

   Procurement of the item is restricted to Local suppliers with minimum local content of 50% (Class-I Local supplier as defined in Railway Board letter no: No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020) only and the vendors who do not qualify to be "Local suppliers" (i.e.), "Non-Local suppliers" with local content less than 50%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. The tenderer shall refer Para.16 to 16.4 of Part.B of Southern Railway Tender Conditions.

   Document requiredConfirmation required
10. 10

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.