SELECTION OF CONSULTANCY AGENCY FOR PROVIDING HUMAN RESOURCES TO K GIS 2.0 PROJECT

SELECTION OF CONSULTANCY AGENCY FOR PROVIDING HUMAN RESOURCES TO K-GIS 2.0 PROJECT

Compliance Statement for Pre-Evaluation

SL. No. Criteria Documents Required Checklist to be filled by Bidder Remarks

1 The Agency should have an average annual turnover of 60 crores in the last 3 audited financial years from ‘IT/ITES. • The Agency should submit the Audit Report, Balance sheet of the Agency for the preceding three assessment years (AY 2023-24, 2024-25 & 2025-26). audited by a Chartered Accountant; • The Agency should have the Income Tax return filed by the Service Provider for the preceding three Assessment years (AY 2023-24, 2024-25 & 2025-26) in the Income Tax Department and assessment orders received if any.

2 The Agency should have positive net worth as on last date of latest audited financial year, preferably 2024-25 • The Agency should submit the Net worth Certificate certified by a Chartered Accountant . Yes Proprietary firm

3 The Agency shall possess the following Certifications which are valid at the time of bidding: a. ISO 9001b. ISO 27001 d. ISO 20000 e. CMMI Level 3 • The Copy of the ISO 9001:2015 – Quality Management System / ISO 27001:2022- Information System Management System Certificate and ISO 20000 certificates, valid CMMI level 3 certificate from CMMI Institute No Partnership firm

4 The Agency shall have office of the IT Manpower agency in vKarnataka. The firm should be in existence and provided Manpower for a minimum period of 8 years as on May-2026 . • Company Registration Certificate, GST Registration Certificate, • The Copy of the paid all statutory taxes like GST, professional Tax, timely payment of TDS deducted to IT department for the preceding three years, 2022-23, 2023-24 & 2024-25. Company

5 The Agency shall have satisfactorily completed or currently providing personnel employing minimum 35 numbers employees at one office or to various offices in Govt./PSU/Pvt offices copies of work orders of last 8 years should be provided and should upload equivalent number resumes as asked in the tender documents with right eligible qualification for particular post. Society

6 The agency have not been blacklisted by any State/Central Government/UTs organization for any reason whatsoever. Self-attested affidavit on Rs.100/- stamp paper is to be given in this regard by the authorized person of the firm

7 The Agency shall issue ID cards with Name, Designation and Photo of the employee details to all the employees with Agencies logo. Relevant Document should be submitted

8 The agency shall make the payment of remuneration to the employees within the 7th of following month and submit the bills Relevant Document should be submitted

9 The agency shall pay the remuneration of the employees every month within stipulated date irrespective of whether earlier bills are reimbursed or not by KSRSAC for a minimum period of 3 months. Relevant Document should be submitted

10 The Agency shall make the payment of remuneration to staff deployed through individual Bank Account and shall remit all statutory deductions like ESI, PF, professional Tax and TDS to the designated authorities along with the Agency’s contribution as per law, wherever applicable. If it fails to do so, it will be the breach of contract. Therefore, KSRSAC has the discretion to cancel the contract. The Agency shall also be liable for any pecuniary liability arising on account of any violation of the provisions of the contract and or pertinent laws Relevant Document should be submitted

11 The Agency shall submit the TDS, PF, Professional Tax and ESI remittance challan of the staff deployed under this contract separately with all employee wise details along with the monthly bills. The Agency shall also submit the copy of the remittance of GST to the appropriate authorities along with the bills, If they fail to do so, payment of bill will not be processed. Relevant Document should be submitted

12 Remuneration for the deployed personnel shall be determined on the basis of time actually spent by such Personnel in the performance of the services as consolidated remuneration, including PF, ESI, PT etc. And also it includes management contribution and employee contribution to PF and ESI etc, as applicable (Cost to Company). Relevant Document should be submitted

13 The Agency shall maintain proper records pertaining to outsourced staff deployed including the remuneration slips, disbursement of remuneration, and remittance of payments to the various statutory authorities and present the same to the KSRSAC concerned authorities on monthly basis for verification. Relevant Document should be submitted

14 The Agency shall maintain the muster roll/ pay roll and other relevant particulars pertaining to the staff deployed and shall make available for inspection by the officials of KSRSAC, Labour Department and any other concerned department as and when required by them. Relevant Document should be submitted

15 The Agency shall not sublet the contract. If the Agency is found to have sublet the contract, the contract will be terminated at the risk and cost of the Agency concerned. Relevant Document should be submitted

16 The scopes of services in respect of number of employees are liable for 25% addition, deletion and modification and are at the discretion of the KSRSAC. Relevant Document should be submitted

17 Agency shall mention in the appointment letter of the personnel that he or she should give one-month notice period and transfer of all the data, information, documents, knowledge etc. generated during his or her employment period at the KSRSAC to the forth coming personnel Relevant Document should be submitted

18 Provide training and or guidance with regard to leave facilities, TA & DA, Drawing of Advances, Submission of bills etc., a to recruited candidates with regard to their roles and responsibilities. Relevant Document should be submitted

19 The Agency shall monitor the performance and overall management of the personnel deployed in the employer office. Relevant Document should be submitted

20 The Agency shall instruct the deployed personnel to submit the work diary to the respective office heads on monthly basis for review purpose Relevant Document should be submitted

21 The responsive Lowest (L1) Man Power Agency shall submit 5 percent performance security deposit as a Bank guarantee to that extent contract value from a Nationalized Bank within 21 days of Agreement. Relevant Document should be submitted

22 The Agency shall abide by the provisions of Employees Provident Fund & Miscellaneous Provisions Act & Rules there under, ESI Act, the Contract Labour (R&A) Act and Workmen’s Compensation Act. It should have enrolled the eligible employees working with the IT Manpower Agency and remitted the required contributions at applicable rates to the concerned authorities regularly. Relevant Document should be submitted

23 IT Manpower agnency should have office in Karnataka provide address and proof of address : GST Certificate Relevant Document should be submitted

24 Other Documents All sections and annexure documents required to be duly filled and submitted by the bidder as per the RFP document.

9 Amount of Earnest Money to be Deposited with the Tender