SUPPLY OF SMART ENERGY METERS

HINDUSTAN AERONAUTICS LIMITED BANGALORE COMPLEX FACILITIES MANAGEMENT DIVISION

Enquiry No. FMD/IMM-F/E/26/13

Enquiry Date 10-10-26

Due Date and closing time 30/10/2026 @ 12:30 Hrs

Opening Date and time 31/10/2026 @ 12:30 Hrs

Dear Sir, Please submit your quotation in Normal-tendering mode on or before due date and closing time for following item

Name of the Supplier :

Quotation Ref No:

Contact details of the Supplier :

Subject : "Supply and Installation of Smart Energy Metering to Senior Officer Quarters and C&D type quarters at SOQ area, HAL"

Compliance to Technical Specifications of Smart metering Annexure-A

SL No Technical specifications Parameters COMPLIANCE YES / NO DEVIATIONS, IF ANY OTHER REMARKS

1. Single Phase Energy meter

i Voltage and current rating 230-240V, 10-30A

ii Accuracy class Class-1

iii IS standards Confirming to latest IS 16444/IS13779/IS 15959 as applicable

iv Communication protocol Open communicaion protocol DLMS with min 4G cellular communication

v Meter terminal block having sealable extended terminal cover. Yes

vi No of seals to be provided. Two

vii Display LCD

viii MD Reset button To be provided

ix REAL Time clock with back up battery To be provided.

x BIS License Certificate to be provided

xi Load Survey Active, Apparent, Voltage, Current for 30Mins integration period

xii Warranty 05 years

2. 3 Phase Energy meter (Three phase Four wire)

i Voltage and current rating 220V/430V, 10-60A

ii Accuracy class Class-1

iii IS standards Confirming to latest IS 16444/IS13779/IS 15959 as applicable

iv Communication protocol Open communicaion protocol DLMS with min 4G cellular communication

v Meter terminal block having sealable extended terminal cover. Yes

vi No of seals to be provided. Two

vii Display LCD

viii MD Reset button To be provided

ix REAL Time clock with back up battery To be provided.

x BIS License Certificate to be provided

xi Load Survey Active, Apparent, Voltage, Current for 30Mins integration period

xii Warranty 05 years

3. Software Installation and License

i Software Providing/Hosting/installation, Commissioning and testing of configuration of Smart web (cloud) based software for energy monitoring.

ii Meter Data Management Module i. Shall collect the data from the meter and make available for billing system

ii. Shall capture the data for all the seven parameters viz; Cumulative energy, maximum demand, power, current, voltage, power factor, frequency

iii Monthly meter data Data should be exportable to customized excel format.

iv Meter Master Data The system would support meter data repository. The system should support meter replacment process.

v License Valid for five years for all the meters

vi Communication charges GPRS communication charges shall be included in the quote for all the meters for a period of five years.

SCOPE OF WORK Annexure-B

DETAILS TO BE FILLED UP BY VENDOR

Sl No Description COMPLIANCE YES / NO DEVIATIONS, IF ANY OTHER REMARKS

1. Supply and installation of Single Phase Smart Meter with the following specifications:

a AC Single Phase Two Wire, Tamper Proof, Static watt-hour smart Meter of Class 1.0, 240 V, 50 Hz, 5A-60A conforming to IS-16444, IS-13779, IS-15884, IS-15959 or relevant IEC standards with minimum 4G cellular communication with default and on demand display, billing data generation facility, anti-tamper features, Microprocessor and LCD/LED based circuitry.

b Meter Should support the following data: 15/30 min instantaneous data for Voltage, Current, Power factor, Power, Cumulative energy and frequency, monthly billing data & anti-tamper features. Load survey data for 45 days with 30 min integration period for kWh, Voltage, Current, frequency etc.

c The advance metering system should have mobile application supporting on Android and iOS both, which shows all electric parameters, alerts and supports data transfer for energy accounting using communication module over IOT or GPRS.

d The meter should support open communication protocol DLMS with the software

e Metering system is also supplied with tamper proof external enclosure box having IP54 or better protection against environmental conditions with proper sealing arrangement.

Note: (i) The meters would carry 5 year warranty from the date of supply and installation.

(ii) Smart Meters are to be installed and connected in the existing MS metering panel / meter board. Scope also includes disconnecting, removing the old meters and handing over to HAL.

2. Supply and installation of Three Phase Smart Meter with the following specifications:

a AC Three Phase Four Wire, Tamper Proof, Static watt-hour smart Meter of Class 1.0, 3x240 V, 50 Hz, 10-60A to IS-16444, IS-13779, IS-15884, IS-15959 or relevant IEC standards with minimum 4G cellular communication with default and on demand display, billing data generation facility, anti-tamper features, Microprocessor and LCD/LED based circuitry.

b Meter Should support the following data: 15/30 min instantaneous data for Voltage, Current, Power factor, Power, Cumulative energy and frequency, monthly billing data & anti-tamper features. Load survey data for 45 days with 30 min integration period for kWh, Voltage, Current, frequency etc.

c The advance metering system should have mobile application supporting on Android and iOS both, which shows all electric parameters, alerts and supports data transfer for energy accounting using communication module over NBioT or GPRS.

d The meter should support open communication protocol DLMS with the software

e Metering system is also supplied with tamper proof external enclosure box having IP54 or better protection against environmental conditions with proper sealing arrangement.

Note: (i) The meters would carry 5 year warranty from the date of supply and installation.

(ii) Smart Meters are to be installed and connected in the existing MS metering panel / meter board. Scope includes disconnecting, removing the old meters and handing over to HAL.

3. Supply, Installation of Software and commissioning of entire system: Providing/Hosting/ Installation, Testing, Commissioning & configuration of Smart web (cloud) based software with following modules:

i Meter Data Management Module: The meter data management module would be responsible for collecting the data from the meter and make the data available to the billing system. The system would support offline meter data entry. The meter data management system would capture and provide the following data:

a 30min instantaneous data from all the meters for seven parameters- Cumulative Energy, Power, Current, Voltage, Power factor and Frequency.

b Monthly and quarterly billing survey data for cumulative energy and max demand

ii Communication module: The system should provide communication of energy data and bills via print, email.

iii Meter Master Data: The system would support meter data repository. The system should support meter replacement process.

iv Excel Export: The system would support export of metering and billing data in customized excel format.

Note: (1). Software License Charges shall be included for 5 years period

(2). The rate quoted shall also include Five year maintenance support, SIM charges for the hardware, software, software hosting, network monitoring and maintenance.

SPECIAL TERMS AND CONDITIONS Annexure-C

Sl No Description COMPLIANCE YES / NO DEVIATIONS, IF ANY OTHER REMARKS

1 The meters would carry 5 year warranty from the date of supply and installation.

2 Smart Meters are to be installed and connected in the existing MS metering panels / meter boards. Scope also includes disconnecting, removing the old meters and handing over to HAL.

3 Software License Charges shall be included for 5 years period

4 The rate quoted shall also include Five year maintenance support, SIM charges for the hardware, software, software hosting, network monitoring and maintenance.

5 10% of the total quoted amount shall be with held towards warranty period for 5 years. 2% of the withheld amount shall be released on yearly basis.

6 Vendor has to attend any number of breakdown calls during the contract period. No separate payment will be made for attending breakdown calls.

7 In case of meter if any found faulty needs to be replaced immediately with a spare meter upon receipt of complaint within 48 hrs. Any delay in repair/replacement of faulty meter beyond 48 hrs, Rs.100/- per day penalty limited to meter cost as per respective PO item will be deducted.

8 Agency has to employ qualified/experienced technicians/staff for the work and will be responsible for the safety of the technicians/personnel engaged by them. Vendor shall ensure that the deputed staff should strictly follow the safety rules and precautions connected with the job and vendor shall provide all safety appliances.

9 All the personnel/technicians employed for the work should be provided with all necessary safety appliances by the agency like Electrician Gloves, electrical tools, correct work platform & other safety gadget as called for in the factory/Regulation.

10 The contractor has to make their own arrangement for transport of his equipment and also the units which have to be taken to factory/ workshop for repair.

11 Taxes and duties applicable should be clearly brought out in the offer itself. Otherwise it will be considered as the quoted rate is inclusive of all taxes and duties.

GENERAL TERMS & CONDITIONS OF CONTRACT TO BE FILLED UP BY VENDOR

1 Delivery Schedule HAL Requirement is immediate/within 02 week from placement of PO as applicable otherwise within minimum possible time from the date of receipt of the PO.

2 Vendor should confirm that the Validity of the Quotation will be for 120 days.

3 Warranty / Guarantee of the materials : Minimum FIVE years from the date of Installation.

UNDERTAKING BY THE VENDOR : READ AND UNDERSTOOD ALL THE ABOVE ANNEXURES ( DETAILED SPECIFICATIONS, TERMS & CONDITIONS, AND ALL THE GEERAL TERMS & CONDITIONS OF THIS ENQUIRY) ALONG WITH PARAS AND SUB PARAS MENTIONED THERE IN AND THE SAME IS AGREEABLE TO US AND THE QUOTE SUBMITTED/TO BE SUBMITTED BY US IS TAKING INTO CONSIDERATION OF ABOVE POINTS. Agreed/Not Agreed Remarks

NOTE: Technical Bid which include pricing will summarily be REJECTED.

HINDUSTAN AERONAUTICS LIMITED BANGALORE COMPLEX FACILITIES MANAGEMENT DIVISION

TENDER ENQUIRY SUBJECT : Supply and Installation of Smart Energy Meters in Senior Officer Quarters and C&D type quarters at SOQ area, HAL

Enquiry No. FMD/IMM-F/E/26/13

Enquiry Date 10-10-26

Due Date and closing time 30/10/2026 @ 12:30 Hrs

Opening Date and time 31/10/2026 @ 12:30 Hrs

Dear Sir, Please submit your quotation in E-procurement portal Through E-tendering mode on or before due date and closing time for following item

Your quotation should consist of the following details : Details required by HAL

NAME OF THE VENDOR :

VENDOR QUOTATION REFERENCE :

VENDOR CONTACT DETAILS :

Sl.No Description Qty Unit HSN Code Basic Unit Price (in Rs.) GST in %age Unit Price including GST in Rs Total Price including GST in Rs Remarks If any

1 Supply and installation of Single pahse meters with smart IOT module as per technical specifications and scope of work complete. 80 Nos

2 Supply and installation of Three pahse meters with smart IOT module as per technical specifications and scope of work complete. 131 Nos

3 Providing and Installation of Software with meter data management & comunication modules etc., complete, implementation of system inlcuding License charges for 5 years including providing maintenance support for the hardware, software, software hosting, network monitoring and maintenance, SIM cahrges for 211 meters for a period of 5 years. 211 Nos

GRAND TOTAL IN WORDS

Sl No DESCRIPTION COMPLY OR NOT DEVIATIONS (IF ANY) REMARKS

1 GST, Duties, Octrai, Packing & Forwarding, Freight, Insurance & other Govt. Levies : Ratios/Values of Taxes, Duties, Octrai, Packing & Forwarding, Freight, Insurance & other Govt. Levies or any of the chargeable entities should be clearly indicated or shall be deemed as included. HAL FMD will not issue any declaration form and taxes have to be claimed / indicated accordingly. No claims for declaration form shall be entertained later.

2 The Seller warrants to have valid registration under applicable provisions of GST. A copy of the Registration certificate should be submitted along with the offer.

3 Seller’s right to payment is subject to submission of a valid Tax Invoice which would enable the Service Recipient (HAL) to claim Input Tax Credit in Compliance with the provisions of the GST.

4 Seller also warrants to duly comply all relevant provisions of the GST Laws including filing returns, paying taxes within the stipulated period so that no hindrance can be faced by HAL to claim Input Tax Credit as per provisions of the GST Law.

5 Validity of quotations (As per HAL validity upto 120 days from due date):

6 Warranty: Vendor should provide warranty for 05 years for the items supplied.

7 Payment Terms : Payment will be made within 30 days after supply and acceptance of items at our stores.

8 Delivery Schedule : 02 weeks as applicable otherwise within minimum possible time from the date of receipt of the PO. HAL Requirement is 02 weeks from the date of receipt of PO.

9 MSME: As per the directives of Govt. of India, Ministry of Micro, Small & Medium Enterprises (MSME- MSMED ACT 2006) HAL Facilities Management Division has earmarked to procure goods worth 20% from MSMEs with a sub target of 4% of these 20% from MSMEs owned by SC/ST Entrepreneur, copies of the same should be scanned and uploaded along with offers for consideration. In line with directives, the procurement against this enquiry could be split as under: “The participating MSEs in tender, quoting price within the band of L1+15% may be allowed to supply a portion of the requirement by bringing down their price to L1 price, in a situation where L1 price is from someone other than a MSE. In this regard, it is to be informed the Ministry of MSME has issued clarification vide Office Memorandum No. F. No. 22 (1)/2021-MA dt. 24th Oct 2016 covering various FAQs wherein it is indicated against a query (i.e. whether MSE quoting price within price band L1+15% may be awarded for full/complete supply of total tendered value to MSE, considering spirit of policy for enhancing the Govt. procurement from MSE. In view of the above, it is clarified that. In case the Tendered item falls under Splitable/divisible category, the MSE shall be allowed to supply 25% of total tendered quantity. (ii) In case the tendered item fall under non-splitable/non-divisible category, the MSE shall bbe allowed to supply 100% of total tendered quantity subject to the quoted price of MSE falls within the price band of L1+15% and such MSE agrees to match with L1 price (where L1 is non MSE Vendor). This tender falls under Splittable/divisible category.

10 ARBITRATION ACT: Any agreement / Contract resulting from this tender shall have binding on both the parties that in case of any dispute arising from above agreement, the final authority to decide the matter will be Head of concerned HAL's Division or their authorized Officers. In the event of disagreement with the decision of Head of respective Division, the courts in the City of Bangalore alone shall have the Jurisdiction to deal with and decide any matter or dispute whatsoever arising out of this Contract including those arising under Arbitration Act.

11 EXCUSABLE CLAUSE : If the contractor is delayed by certain specified causes that are beyond the contractor’s control (e.g., supply of materials/ drawings/ tools/ specifications by HAL, activities determining to etc) then the resulting delay is excused and liquidated damages will not be assessed.

12 Deliveries, Consequences of Breach The time for and the date of delivery of the stores stipulated in the purchase order shall be deemed to be the essence of the contract, and delivery must be completed on or by the dates mentioned in the purchase order or the tender. should the contractor fail to deliver the stores or any consignment there of within the period prescribed for such delivery, hal shall be entitled at their option : a. To recover from the contractor as agreed liquidated damages, and not by way of penalty, a sum of 0.5% of the price of any stores which the contractor has failed to deliver as aforesaid, for each week or part thereof during which the delivery or such stores may be in arrears subject to a maximum of 10% of the price of the stores in default. OR b. To purchase elsewhere, without notice to the contractor on the account and at the risk of the contractor, the stores not delivered or others of a similar description (where other exactly complying with the particulars are not available), hal’s decision in this respect will be final, OR c. To terminate the contract

d. If the contractor is delayed by certain specified causes that are beyond the contractor's control (for ex: supply of material/ drawings/ tools/ specification by HAL, activities determining to etc.) Then the resulting delay is excused and liquidated damages will be assessed.

13 FALL CLAUSE: a. The price charged for the stores supplied under the contract shall be in no event exceed the lowest price at which the contractor sells the stores or offers to sell stores of identical description to any persons/organizations including the purchaser of any department of the Central Govt. or any Dept. of the State Govt. or any statutory undertaking of the Central or State Govt., as the case may be during the period till the performance of the supply order placed and during currency of the contract is completed. b. If at any time during the said period, the contractor reduces the sales price, sells or offers to sell such stores to any person/organization including the purchaser or any department of Central Govt. or any Dept. of State Govt., or any statutory undertaking of the Central or State Govt., as the case may be at a price lower than the price chargeable under the contract, he shall forthwith notify such reduction/sale or offer to sale to the Hindustan Aeronautics Limited and the price payable under the contract for the stores supplied after the date of coming into force of such reduction or sale or offer to sale shall stand correspondingly reduced.

14 Vendor to indicate if coming under MSME SC/ST category

15 Vendor to indicate if coming under MSME Women enterpreneur category

16 Repeat Order: In the event of any additional requirement from HAL within 12 months from the completion due of this tendered quantity you may have to accept to execute the order at the same price and Terms & Conditions.

17 Vendor to provide GST IN and HSN codes along with the quote.

18 If not complying with any terms may be specifically brought out else it may deemed as complied with all Terms.

UNDERTAKING BY THE VENDOR : READ AND UNDERSTOOD ALL THE ABOVE ANNEXURES (SPECIFICATION OF ITEMS, TERMS & CONDITIONS) ALONG WITH PARAS AND SUB PARAS MENTIONED THERE IN AND THE SAME IS AGREEABLE TO US AND THE QUOTE SUBMITTED/TO BE SUBMITTED BY US IS TAKING INTO CONSIDERATION OF ABOVE POINTS. AGREED / NOT AGREED REMARKS

****NOTE**** 1. Your Prices quoted should be on F.O.R destination basis for delivery at our stores incusive of all charges like Transportation and Transit Insurance etc. 2. Please indicate the "Name of the Supplier" & "Quotation Ref No" in the space provided above.