Tender for Nagpur Book Fair 2025.

Structure Waterproof and Fire Retardant International made Hangar with Aluminum structure having a span of minimum 50 mtr. (bidders, who have minimum 50 mtr. hangar structure, may apply only) in width with waterproof and fire-retardant sheet (Copy of the certificate to be attached) should be strong enough to sustain high speed wind/rain pressure. The hangar structure should cover stalls (3x3 Mtr.) having passage of 3 mtr. (at least) in between the line of stalls with entry and exit gate. Wooden platform of 4”-9” height made with 19mm thick hard board and bed supported with providing 2”x2” wooden batons in properly leveled having no undulation, create no sound on using and covered with brand (*) new laminated carpet (two colour, one for stall and other colour for passage) on complete area. In addition to the above, Hangar structure should have the following items: (i) 5 Glass doors in each hangar (for entry & exit gates) (ii) 300 ceiling fans (iii) Ceiling and walls of each hangar from inside should be covered with multi- colour cloth/fabric (Tri- colour). (iv) Entire Hangar structure should be surrounded by Tin Wall with saffron color/White Cloth (neat and clean) wall (3 sides, except front side) (v) 100 Mojo Iron Barricades (Height 4 ft. x Length 6ft.) with wheels should be provided one day before start of the Book Festival. In addition, Fire retardant Certificate with validity to be attached with tender document. The flex/branding of the book Festival may be affixed/provided on the Hangar structures (Stall Hangar structure and Auditorium Hangar structure should be as per the designs mentioned at Page No.51-52) as per the details given below: 1. Branding on both sides (i.e. front & back side of hangars) in triangular shapes) and the side walls (i.e. left & right panel of the entry & exit gates) of all Hangars (as per the images at Branding-1 & Branding- 3 of Hangar Image). 2. Branding on the Roof of each Hangar Structures (30 mtr. x 50 mtr= 1500 sq. mtr.), as per the image at Branding-2 of Hangar. 3. Branding on Pillar at the main entry. 4. Decoration of Entry Point of the structures with flowers/artificial flowers in consultation with Festival/Officer In-charge (If required). The design of the Gates should be provided by the vendor for finalizing by the Festival/Officer In-charge. Note: Designs of all branding will be provided by NBT. Note: All branding should be on Iron Frame except roof branding). Note: Two hoardings of size 20’x20’ will also be required before the start of the book Festival. * Kindly note that international made hanger should be neat & clean (Dry cleaned) before putting up for installation. In case the Auditorium is required to be constructed outside the Hangar structure, the wooden platform with brand new synthetic laminated carpet (as per the specification mention below) is also required in the Auditorium. *Providing & laying on hire basis a brand new laminated carpet, non-woven needle punch carpet of genuine fiber minimum overall weight 1000 gm/ sgm (+ 5%) having minimum 3.90 mm thickness preferable containing 375 gm polyester fiber or equivalent fiber (+ 5%) and the carpet should not loss the thickness more than 25% after 1000 impact and of required shades & laying with approved adhesive or double side tape wherever required etc. as per the direction of Officer-In-Charge, I/C covering with polythene sheet till the inauguration of a Festival. In case of Dew factor, Contractor should cover the entire structure of the Hangars with waterproof tripal/polythene to avoid damaging of books. Please Note: Apart from the above, the entire Hangar structures along with all Stalls/Pagodas should be covered with Fire Retardant/Prevention Solution Spray to avoid any incident to be occurred due to fire. A certificate of the authorized agency(s) of the concerned State for the above work is also required to be submitted to the Officer In-charge of the Festival a day before start of the Book Festival.

Stall: Size 3m x 3m: Fabrication of stalls should be covered from three sided with specific colour to be informed later on octonorm panels (size 3.3 ft. x 8 ft.) and should have maxima gate with maxima style fascia bright finished with computerized vinyl pasting of the fascia names in English or Hindi and Marathi Language (with flag numbering as per the image shown at Annexure–V), each with preferably octonorm system of Maroon/Orange colour in each stall. Each stall will consist of the following items: i. 9 MS shelves of size 96”x8.5” with 2” depth duly powder coated in white colour ii. 9 LED light (each of 9 watts) iii. One octonorm table for counter of the same colour iv. Two black cushioned chair with arms v. One multi socket with 5-15 Amp power points for computer & other Accessories. vi. One 20 litr. mayur jag with cold water facility on per day basis or 02 litr. drinking water bottle (two) on per day per stall basis. vii. One new Dustbin (10 ltr) viii. One kanat/curtain of good quality of size 3mx3m size with provision of proper hanging system for covering/closing the stall after the Book Festival timing. The kanat/ curtain should be made available to the participants a day before start of the Book Festival. Additionally a 4mtr.x4mtr. Polythene is also to be provided in each stall to cover the books. Laying & fixing of new brand laminated carpet (*) in the entire passage of Hangar Structure including the stall area is to be done by the contractor

Canopy: size: 5mtr.x5mtr. with 3 side cover, clear height: 7 feet, full height till Dome: 10 feet, colour-white,2 electric points and 1 Halogen Light of 100 watt, 4 visitor chairs and 1 round table (Top 4ft.x4ft.) with legs (height 30 inches) and Fascia Name. The canopy contains 3 removable side walls, can install and disassemble as needed.

Mobile / Chemical Toilet block 4’ x4’ (Brand New) Each toilet with necessary tap fittings and fixtures including washbasin with the provision of water tank on the top having the capacity of 100 Ltr. of water on daily basis, doors (with key and lock system) with provision of water flow. Electrical fitting with bulb (preferably rechargeable or emergency LED bulb of approx. 20 watt) for sufficient light in toilet area as well as way to toilets (each separate for Ladies and Gents). Provision of liquid hand wash along with the tissue paper / napkin on daily basis.

Gate Size: (width 20’x height 20’) as per design given by NBT Office. Material: Gate to be made of Bamboo/Iron Frame with the provision of covering it with the metal frame from all side lettering on flex/digital vinyl print. Provision of 12 LED Halogen lights of 150 watts (4 LED each in 3 block / column) should be done in each entry gate to have proper visions for the visitors during night. Decoration of Gates with fresh/artificial flowers should also be made after consulting the Festival/Officer In-charge.

Customized Gate: Customized gate is to made in line with the theme of the festival as per the Image shown at Annexure-X / or as per design approved & shared by NBT.

Dais: Size 48’ x 30’ x 4’in height made of wooden platform with new brand laminated synthetic carpet (*) with needle punch of saffron colour/red colour; • 1 table 15’ x 3’ with table cloth and frill in front • 1 lightening lamp • 15 executive wooden cushioned arm chairs • 15 Standing AC Tower (each of 2.5 ton) • 10 ceiling fan • 08 Sharpy Light/Beam Light (location to be informed later on) • Decoration of stage, entry gate & dais with fresh/artificial flowers should only be made after consulting the Festival/Officer In-charge • The arrangement of stairs with ramp (both sides) • 50 Mineral Water Bottles (200 ML) for Dais on per day basis • 10 Name plates of the guests at the Dias as per the direction of the Festival/Officer In-Charge. • 50 Iron Barricades of 4ft. (Height) x 6 ft. (Width) • 2 Podiums with NBT Logo on iron framing/sun board on three sides as per design provided by NBT 2 Green Room in the form of Pagoda • Size 5mtr.x5mtr. with three side covered with orange paneling • 12 Spot Lights (9 watt each) • 2 LED Halogen lights (100 watt each) • 2 full length mirror with proper stand Truss structure from main gate to main stage and main hanger with decoration of multi-colour paper streamer/cloth on passage area with 3D images of both side printed & laminated book covers as per the design shown at Annexure-XI (Approx 1500 Sqmtr.)

Dais: Size 32’ x 20’ x 4’ in height made of wooden platform with new brand laminated synthetic carpet (*) with needle punch of saffron color/red colour or as per actual requirement at festival site. The arrangement of stairs with ramp (both sides). 05 executive wooden cushioned arm chairs with 2 central table.

Complete PA system and Stage set-up for organizing Cultural / Rock Band Programmes with Operator for inaugural function and other programsalong with provision of fusion and rock musical band playing for the 9 days during the Book Festival with two helper along with the provision of additional sound & lights as per Tech Rider of Artists (As per the terms & conditions given at Annexure-IX)

General PA System with Two Operators (For Authors’ programmes)

Announcement General PA System (Digital) with 20 Loudspeakers with 25–30-watt LMP and 2 Standing Mike (JBL/Sony/Phillips) for Announcement purpose

Brand New Executive Sofa Sets (3-seater) with white covers along with 25 central tables

Chairs with white cover for seat and back (Sample to be shown to In-charge)

Wheel Chair with Attendant with proper uniform

Queue Manager

Standing Air Conditioner (Tower) – 2.5 ton

Wooden Platform (4” to 9” height) with Brand new laminated carpet (*) for floor area (same specification as given for carpet in structure at s.no. 1) (as per on site requirement)

Bamboo (8ft. / 10ft.)

Tin Wall (8 ft.) with White/ saffron color New Cloth as per onsite requirement

Fire Fighting Equipment (CO₂ Water and powder mix with refilling dates) with one trained personnel with proper uniform for operating Fire Fighting Equipment.

Brand New Dustbins (50 ltr.) Plastic with Lid (Annexure-XV)

Supervisor with Sweepers for cleaning of ground are required one day before start of the Book Festival and till the end of the Festival (8:00 a.m. to 8:00 p.m.)

Supervisor with Security personnel in proper security uniform and necessary equipments are required to be deployed at venue one day before start of the Book Festival and thereafter round the clock till the end of the Book Festival:

Fresh painted Steel Almirah with lock and key (Big)

Fresh painted Steel Almirah with lock and key (Small)

Flex printing without framing & mounting

Printing of flex & Hoarding with mounting on iron frame in different locations (onsite/offsite)*

Vinyl digital print (3.3 ft. x 8 ft.)

Sun board (5mm) – As per on site requirement

Selfie Point on Sun board (5mm with digital vinyl print and mounting/framing) – Size: 4’x6’ and as per requirement

Pedestal Fan/Ceiling Fan

Backlit Hoarding

Maroon/Orange vinly printed Octonorm panels/walls (1mtr.) with frame (8 ft. height)

LED Spot Light (9 watt)

Parco Lights

Octonorm Table

Black Cushioned Chair

Plug point for computer with 5-15 Amp socket

Truss Structure (without water proof) with decoration of multi-colour paper streamer/cloth on passage area with 3D images of both side printed & laminated book covers as per the design shown at Annexure-XI (As per the directions of the Officer In-Charge

Green Net- As per onsite requirement.

Provision of preparing Chai/ Coffee with fresh milk & sugar etc. along with trained tea maker including disposable medium size cup for the guests during the entire period of the Festival (approx. 300 cup per day basis)

Polythene (4mtr.) for covering books inside stalls

White MS Shelve of size 96”x8.5” with 2” depth duly powder coated

Dustbin – 10 litre with lid and handle

Wooden/ steel tables 2’x5’ with frill

Pagoda (5mtr.x5mtr.) covered with wooden platform with new laminated carpet, 2 electric points, 2 octonorm tables, 4 visitor chairs and 4 Halogen LED Light of 100 watt with Fascia Name

Mojo Iron Barricades (Height 4 ft. x Length 6ft.) – As per onsite requirement/as per directions of the Officer In-Charge

LED Wall Screen of Size 12’x10’ or as per requirement with masking & Ramp (With operator) P5 – Back support connectivity with multi cam setup, USB connectivity and laptop for insertion for AV’s and TV’s and cables with wires and two power points (at the location decided by the Officer-In-Charge) for relay of Live Program.

LED TV (52 inch) — (The bazel 10m with stand and back support connectivity with multi-cam setup, USB connectivity and laptop for insertion for AV’s & TV’s, Sound system & stage fold back speakers, Sound mixing console, cables with wires and 5 Power Points

Providing of Labour for routine miscellaneous work from 10:00 a.m. to 9:00 p.m. (Rate may be given on per day basis)

Branded Desktop Computer system with good configuration (core i5-4th processor/DDR3 16GB RAM/512GB SSD/GT 730 4th GB graphics/19 inch HD LED Monitor/keyboard/mouse/window10/wi-fi

3 in 1 laser printer with cartridge, Scanner & photocopier with A-4 Size Paper ream (HP/Canon)

Lease Line with Wi-fi internet connection having 500 mbps with proper distribution at 10 different locations

Halogen LED Lights of 200 Watt with adjustable beam and angle complete with sufficient lighting and necessary wiring

5-Watt LED Colored / decorative bulbs

Tungsten outdoor warm lighting for decoration on trees

Silent Generator set: The generator should be in operational condition one day before start of the Book Festival and till the conclusion of the Festival.

Street light iron pole (20’x2-½’’) each pole with 12 LED lights and each light of 100 watt.

Photography for 10 days (Photographs should be provided in the hard disk and Pen Drive after the Book Festival). 400 photographs of inauguration and other important programs are required in high Resolution in Coffee table Album form in consultation with Officer In-charge. • Rate for per Unit cost for 10 days (Press Conference + Book Festival) may be quoted in the Financial Bid/BOQ. • Specifications for 01 Unit: DSLR full frame HD 4k Camera (with one gimbal setup) with minimum 6 cameras with photographer with each camera for 10 days. • Photography + Cameras would be as per onsite requirement and as per the directions of the Officer In-Charge.

Videography for 10 days (All Programs should be provided in HD format and high Resolution. The same should be provided in hard disk & Pen Drive after the Book Festival) along with 20 Minute short documentary of the programs along with 30 sec & 90 sec reels for each session on daily basis. • Rate for per Unit cost for 10 days (Press Conference + Book Festival) may be quoted in the Financial Bid/BOQ. • Specifications for 01 Unit: 6 Full HD Video Cameras with gimbal setup with minimum 6 videographers with each camera for 10 days. • Videography + Cameras would be as per onsite requirement and as per the directions of the Officer In-Charge

Two Drone Camera with two operators (each) for videography of the event on day-to-day basis with on-site permission and security clearance (All coverages should be provided in HD format and high Resolution. The same should be provided in hard disk & Pen Drive after the Book Festival). • Rate for per Unit cost for 10 days (Press Conference + Book Festival) may be quoted in the Financial Bid/BOQ. • Specifications: HD format and high Resolution would be as per onsite requirement and as per the directions of the Officer In-Charge

Live streaming on social media channels with Social Media Team of 2 members (YouTube & Facebook) – To be operated from 2-3 different places as per the onsite scheduled program/as per the direction of the Officer In-charge of the fair, Hence provision of sufficient wiring is to be made

CCTV Cameras with live telecast on Screen (Total 08 LED 52”) with complete installation with a control room access having sufficient number of staffs to manage the operation. Note: Complete footage/recording for entire event must be provided after the event to NBT in Hard Drive & Pen Drive (Rates may be given for full duration)

Refreshment packets approx. for children/students (each packet should contain – one packet of Good Day Biscuit, one packet of Britannia Fruit Cake, one packet of Lays Chips & one packet of Fruity/Real Juice/Maaza/Slice).

Hiring of Taxi (Swift Dzire) minimum 120 km and 12 hours duty

Hiring of taxi (Innova) minimum 120 km and 12 hours duty

Android Kiosk/Screen of latest version

Indian Flag (Khadi cloth) with mounting on Pole with 100 watt LED halogen light to be focused from bottom to top

Photo Exhibition with the following specifications: • Pagoda (5m x 5m)- 03 • Orange Octonorm Panel- 50 (or as per requirement) • Glass Door (for entry & exit)- 02 • Wooden Platform with new laminated carpet- 80 sq. mtr. or as per actual • LED Lights (9 watt)- 50 (or as per requirement) • LED light (100 watt)- 10

VVIP Lounges each consisting of the following (specification as per images enclosed at annexure VII) or as per onsite requirement/as per directions of the Officer In-Charge: • Size- 5 mtr. x 15 mtr. • Pantry as per requirement • Glass Doors- 02 (for exit & entry) • Sofa three seater (1) with cloth • Sofa two seater (2) with cloth • Glass Central Table (2) • Dustbin (20 ltr.) • VIP Toilet Van (picture attached at Annexure-XVI) • Sufficient lighting & power-points (concealed lighting) • Tower Air Conditioner 2.5 ton (4) • VIP chairs (4) 2 sides wooden/MDF wall having vinyl pasting (Design will be providing NBT)

Thematic Installation / Sculpture with complete set-up: Each Sculpture is to be made and placed on carpeted platform (wooden platform & carpet) at ideal height as per the size and design approved in the presentation and will consist the following items: i) 4-5 Parco lights ii) Cloth for masking the platform from all sides iii) 5-6 Queue Manager

# 3D Selfie Point: # 3D Selfie point with symbol and acrylic words for the festival to be shown in Presentation with following items: i) 4-5 Parco lights ii) Cloth for masking the platform from all sides iii) 5-6 Queue Manager

Vanity Van for 10 days (i.e. one day before start of the festival and till last day)

Roll up standee (3’ x 6’)

MDF wall with vinyl pasting inside the hangar structure (creatives to be provided by NBT)

Lunch/dinner (Veg. Thaali containing Jeera Rice, Sabji, Dal, Chapati- 04, Raita/Curd, Paneer, Salad & Sweet etc.)

Hi-Tea – for 100 Guest (Cocktail Samosa, Paneer Pakoda, Veg Sandwitch, Pastry, Tea & Coffee) with catering services as per requirement, rates may be quoted for per hi-tea basis.

Food Court: Covered area of approx 1000 sqm with tin shades and cloth: Entire boundary wall should be covered with balli/bamboo, tin wall & multi colour cloth and should have the following items therein: 1. Customized Gate (as per the design & specifications shown & approved during the digital presentation)- 01 (i) 2. Stalls- 10 (each 3mtr.x3mtr.) customized with balli/bamboo or (ii) pagoda and each stall with the following specifications/items: i) Covered with Octonorm panels from inside ii) Platform with Carpet iii) Chairs-02 iv) Wooden/Steel Table-02 v) Multi Power points-02 vi) Fan-01 vii) Dustbin (50 ltr)-01 viii) LED (100 watt)-02 ix) LED Metal Light (100 watt) - 02 In addition, entire open area should be covered with green net as well as with new laminated carpet and should have wooden round tables-20, pedestal fan-20, visitor chairs- 80 and 20-dustbins (each 50 ltrs) with sufficient lights (LED 100 watts – 25 & LED Metal light – 20) to cover the entire open area. Note: the entire food structure design/specifications should be shown in the 3D format during the Digital Presentation

Customized Children Corner (As per the design shown & approved during presentation) Area 300 sq. mtr.

Digital Screen Gate – Providing LED Wall P2 left to right 100 sq. ft. (approx.) & top to bottom 14 ft., LED legs 14 ft. (Size would be as per actual dimension at festival site) with Entrance cutout, high resolution 4K content LED wall without dataton playback server at Entry Gate of the Festival.

PVC White or Coloured Sky advertising Balloon, 0.33 MM, Size 15ft.x15ft.

Gadda (6’x3’) with neat & clean white cotton sheets and cushions.

Total Basic Rate

GST 18% on Basic Rate

Total Amount with GST