RATE CONTRACT FOR EMPANELMENT OF LICENSED VENDORS/FIRMS/CHEMIST FOR SUPPLY OF SURGICAL ITEMS/CONSUMABLES ON DAY TO DAY BASIS FOR LOCAL PURCHASE TO SUB-DIVISIONAL HOSPITAL, VALSAD, WEST YARD, VALSAD, GUJARAT-396001 ROUND THE CLOCK (24*7) FOR A PERIOD OF 02 YEARS FROM THE DATE OF COMMENCEMENT OF SERVICE.

Special Eligibility Criteria

1. 1

   Annual gross turnover: - A copy of the annual gross turnover certified byCA, should accompany the application. It must be ensured that the membership number of the concerned CA is also mentioned.

   Document requiredConfirmation required
2. 2

   Name of the Drug Retailer /wholesaler and contact number & E-mail ID

   Document optionalConfirmation required
3. 3

   Address given in the drug license will be accepted as the address of the firm / Copy of establishment details like Gumasta.

   Document requiredConfirmation required
4. 4

   Ownership Documents: - All firms should produce documentary evidence for Ownership of their Shops/ Go downs. In case of Authorized Vendors/Stockiest/retail shops, running business on rented premises, copy of valid rental agreement must be submitted along with the application.

   Document requiredConfirmation required
5. 5

   Income-Tax return acknowledgment: - Self-attested Income-Tax return acknowledgment for the last three financial years of the firm, should invariably accompany the application.

   Document requiredConfirmation required
6. 6

   Balance sheet/Profit-loss account certified by CA of two out of the three last three financial years

   Document requiredConfirmation required
7. 7

   GSTIN number: - Photocopy of the valid GST Registration certificate should be submitted.

   Document requiredConfirmation required
8. 8

   PAN card: - Photocopy PAN Card

   Document requiredConfirmation required
9. 9

   Experience certificate: - Preference shall be given to firms/vendors having experience of supplying drugs and medical stores to Institutions of Central Government /State Govt. /Autonomous Body including Municipal corporations/PSUs/Private Hospital, etc. Attested Experience certificate/Performance report to be attached with Technical bid.

   Document optionalConfirmation required
10. 10

    The address of firm should be corroborated by at least one of the following three documents: Electricity bill /Telephone bill/GST registration certificate. (to assess by road distance from Divisional Store, Mumbai central)

    Document requiredConfirmation required
11. 11

    Drug license: - Vendors i.e. firms/distributors/chemist shops will have to attach valid drug License certificate issued by the Drug Controller Authority of the state (photocopy duly attested by Public Notary). In case of failure of submission of the license, the contract will be deemed to have been terminated.

    Document requiredConfirmation required
12. 12

    The firm must submit an affidavit stating that there is no conviction/ case pending against it, under the Drug and Cosmetic Act and rules by the State Drug Controller authority.

    Document requiredConfirmation required
13. 13

    The firm must also submit an affidavit stating that the firm is not black listed/terminated by any Government (Central/State/ PSU hospital).

    Document requiredConfirmation required
14. 14

    Details of beneficiary for Electronic Transfer of Funds - Party Master - Form attached

    Document requiredConfirmation required
15. 15

    EMD-Rs.960/- (refundable for unsuccessful bidder after finalization and for successful bidder after completion of contract) is to be deposited online. After finalization of tender successful bidder has to pay Security Deposit (SD)-Rs. 2400/- from the date of communication of acceptance. SD shall remain valid for a period of 60 days, beyond the date of completion of all contractual obligations.

    Document optionalConfirmation required
16. 16

    FINANCIAL BID" i.e. Rebates percentage in IREPS format. (Online Bid to be submitted in IREPS.)

    Confirmation required
17. 17

    CANCELLED CHEQUE

    Document requiredConfirmation required
18. 18

    The prospective tenderers are advised to understand the scope of supply and terms and conditions and acceptability of the offer can be considered by competent authority based on the tender documents of Railway and bids submitted by the vendors. 1.The firm should be located preferably in the radius of 10 km of SUB-DIVISIONAL HOSPITAL, VALSAD. 2.Vendor should be able to supply the above items 24x7 to SUB- DIVISIONAL HOSPITAL, VALSAD, WEST YARD, VALSAD, GUJARAT- 396001, i.e. round the clock when asked. Supply of items in Retail Purchase should be made on the same day preferably before closure of OPD, if indent has been placed 4 hrs before closure of OPD timings. Items for which orders are placed before 13.00 hrs should be supplied and delivered before 16.00 hrs on same day to the hospital. In case of life saving emergencies, vendor should be able to supply the item on a short notice, preferably within 1hr of being intimated. 3.Unclaimed medicines will be returned on monthly basis. The cost will be deducted from the next month bill accordingly. 4.Shop should be willing to accept cashless services on billing system on monthly basis. Payment will be made through NEFT on receipt of bills in duplicate along with Delivery challan copies on monthly basis. The billing system should not be discontinued if payment is delayed in extraordinary circumstance due to system handicap of financial crunch for some time. 5.The vendor should have adequate qualified manpower, facilities for maintaining proper storage and cold chain supply system. 6.Valid drug license for storage and supply of drugs as stipulated by the local authority of the concerned state government. Also, valid license/legal/local formalities for establishment as well as manpower. 7.Duly attested copy of valid Narcotics License (where applicable). In case of Non availability of Narcotics License, consent from registered licensed chemist/drug retailers supplying narcotic Medicines should preferably be attached for willingness to supply the narcotic group of medicines during the period of contract.

    Document optionalConfirmation required
19. 19

    8.Copy of valid Pharmacist/Chemist License issued by the Competent Authority. 9.Copy of relevant deeds i.e. Proprietor/Partnership deed. (Attach Power of attorney). 10.It should have the valid documents as laid down by Local, State and Central Government agencies or other government bodies from time to time. 11.The vendor must not have been convicted by State Drug Authorities and no case should be pending under the Drug and Cosmetics Act and Rule against him. 12.Copy of Affidavit stating that contract of the bidder is not prematurely terminated by any Govt./PSU Hospital in last three years. 13.A Copy of the latest GST deposit Challan of the vendor should be attached with the technical bid. 14.Self-attested Copy of Pan Card of Proprietor/Partner should be attached with technical bid. 15.Performance Certificate from the institution where the firm has been supplying Medicines should be provided. Legal/Statuary Requirements: a) Valid Drug License for storage and supplyof the drugs as stipulated by the Maharashtra State Drug Control Departmentshould be available. (Copy of the Drug License along with Name, RegNumber & Copy of the Certificate of the Registered Pharmacist should besubmitted along with Tender) In case of Distributor, the Name, Addressand Educational Qualification of the Qualified Person whose name isavailable in the Drug License to be produced with tender.

    Document requiredConfirmation required

Check List

1. 1

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance , and such terms quoted anywhere else should be ignored. Denial of this condition not recommended.

Commercial-Compliance

1. 1

   Financial Capability : 1.Average Annual Turnover of the vendor for the last three completed financial years (FY 2022-23, 2023- 24 & 2024-25) prior to date of opening of tender should be equal to or more than three times the average annual value of retail local purchase procurement made by that Railway hospital in the last three completed financial years or three times the estimated annual value of purchase, whichever is higher. (i.e. 1,44,000/- for SURGICAL ITEMS/CONSUMABLES). 2.Vendor should show profits in at least two out of the three last three financial years. Balance sheet/Profit-loss account certified by CA should be called for this purpose. 3.Details of registration with any Government/Private/corporate Hospitals and past experience of supply to Government/Private/corporate Hospitals for establishing the performance/Capacity of the vendor. Documents related to registration and contract copies along with satisfactory working in these organizations should be attached. 4.EMD/SD based on the annual estimated value of rate contract should be deposited by vendors online on IREPS portal as per extent instructions.

   Document required
2. 2

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional
3. 3

   •Services should be available 24x7 or •Supply/delivery of the items shall be done as per the local requirements. •Items shall be supplied on the same day preferably before the closure of OPD, if the indent has been placed at least 4hours before closure of OPD timings. •In cases of life saving emergencies, vendor should be able to supply the item on a short notice preferably within one/two hour of being intimated on phone /Whatsapp/message or fax etc as decided. •Different time limits can be set for different medicines as per local requirements.

   Document optional

1. 1

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

2. 2

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.

3. 3

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

4. 4

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.