Supply of Train Set Pre-fabricated Kitting Cable Assemblies (various types) for Vande Bharat Trainsets as per RDSO Specification No. RDSO/PE/SPEC/EMU/0196-2019 (Latest) and ICF/Chennai Rate Contract No. 08/24/1712/1007 dated 14.05.2025. Item-wise details are enclosed in Annexure-A

Special Eligibility Criteria

1. 1

   1.Tendered item is a PAC item in favour of HARTING INDIA PVT LTD. Make. OEM/Authorised agents for the tendered make/brand [HARTING INDIA PVT LTD.] are eligible for bulk quantity order. 2. Preferably manufacturers should participate. Participating traders/agents must provide authorization letter issued by the PAC OEM.

   Document required

Commercial-Compliance

1. 1

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

Other Conditions

1. 1

   Inspection to be done by TPI agency.
2. 2

   Bidders must note that for offers having vague delivery schedule like - as per your requirements- or any time delivery- or indefinite like -02 to 12 months- or like - 06 to 08 months- etc, delivery period while issuing the contract shall be given as per the requirement best suited to this office within the quoted range. No further claim by the bidder shall be admissible in such cases.
3. 3

   By default your offer shall be considered as valid for 90 days from the date of tender opening. This is a mandatory requirement and no deviations to this will be permitted or considered while consideration of the offer. Bidders not willing to accept this condition must not submit the offer. Bids if submitted shall be considered as deemed acceptance of this condition. Any deviation regarding this or remarks for not agreeing to this condition, offered in the deviation column or anywhere including in uploaded document will not be accepted or considered while consideration of the offer. The purchaser may, at his discretion ignore any such deviation, if quoted, while issuing the contract. No further claim by the bidder shall be admissible in such cases.
4. 4

   Submission of Security Deposit shall be mandatory for all the bids received except for the categories as per Annexure-A [Copy is attached]. This is a mandatory requirement and no deviations to this will be permitted or considered while consideration of the offer. Bidders not willing to accept this condition must not submit the offer. Bids if submitted shall be considered as deemed acceptance of this condition. Any deviation regarding this or remarks for not agreeing to this condition, offered in the deviation column or anywhere including in uploaded document will not be accepted or considered while consideration of the offer. The purchaser may, at his discretion ignore any such deviation, if quoted, while issuing the contract. No further claim by the bidder shall be admissible in such cases.
5. 5

   Bidders to indicate the HSN code of the tendered item along with their GST registration number in the remarks column.

   Document optional
6. 6

   Whether statutory variation clause is acceptable to bidder?

   Confirmation required
7. 7

   MSEs registered under Udyam Registration are only eligible to avail the benefits under the Public Procurement Policy for MSE.

   Document optional
8. 8

   For orders placed on dealers/traders/agents, documents certifying that the material is sourced from the OEM/OEM authorised dealer will have to be produced by the firm at the time of delivery.

   Confirmation required
9. 9

   I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority, I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered. [Where applicable, evidence of valid registration by the Competent Authority shall be attached]

   Document optionalConfirmation required
10. 10

    I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India and on sub-contracting to contractors from such countries; I certify that this bidder is not from such a country or; if from such a country, has been registered with the Competent Authority and will not sub-contract any work to a contractor from such countries unless such contractor is registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered [Where applicable, evidence of valid registration by the Competent Authority shall be attached.

    Document optionalConfirmation required
11. 11

    Offers will be evaluated strictly as per the eligibility criteria as defined under para ELIGIBILITY CONDITIONS : Special Eligibility Criteria of this tender document. Any other eligibility criteria if mentioned anywhere in any of the uploaded documents will have no relevance with respect to evaluation of the bids.
12. 12

    In tenders where inspection agency is mentioned as TPI, Inspection by any of the TPI shall be binding on the bidder and the Railways will decide TPI agency. Bidders having willingness for any specific TPIs only must not participate in this tender. Bids if submitted shall be considered as deemed acceptance of the bidder for inspection by any of the TPI without any specific choice even if mentioned by the bidder anywhere in their offer. Indicating choice of specific TPIs in the deviation column or anywhere including in uploaded document will not be accepted or considered while consideration of the offer. The purchaser may, at his discretion ignore any such specific choice of TPI, if indicated by the bidder, while issuing the contract. No further claim by the bidder shall be admissible in such cases.
13. 13

    Delivery Address: Sr. Section Engineer (TL-AC) Ajni, Mobile No. 9503012483.

1. 1

   Other terms and conditions as per IMPORTANT TERMS and CONDITIONS OF TENDER [copy is attached] is applicable.

2. 2

   There shall be no exemption from submission of EMD & SD except for the categories as per Annexure-A. Detailed terms & exempted categories are as per Annexure-A [copy is attached].

3. 3

   Bid Securing Declaration [Applicable only for bidders availing exemption from submission of EMD]-I/we certify that my/our offer is eligible for exemption from submission of bid security/ Earnest Money Deposit, in terms of the tender conditions. In case my/our claim to exemption from submission of bid security/ Earnest Money Deposit is not found valid as per terms of the tender, I/we understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/we hereby understand and accept that if I/ we withdraw or modify my/ our bids during the period of validity, or if I/ we are awarded the contract and on being called upon to submit the performance security/ Security Deposit, fail to submit the performance security/ Security Deposit before the deadline defined in the request for bid document/ Notice Inviting Tender, I/ we shall be debarred from exemption of submitting Bid Security/ Earnest Money Deposit and performance security/ Security Deposit for a period of 6 [six] months, from the date I/ we are declared disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period.

4. 4

   If the Contractor, having been called upon by the Purchaser to furnish security deposit, fails to make a security deposit within the specified period, it shall be lawful for the Purchaser to cancel the Letter of Award and to recover from the Contractor the amount of such security deposit by deducting the amount from the pending bills of the Contractor under any other contract with the Purchaser or the Government or any person contracting through the Purchaser or otherwise howsoever, duly adjusting the Earnest Money deposit, if any, made by the contractor.

5. 5

   Bid Securing Declaration [Applicable only for bidders availing exemption from submission of EMD]-I/we certify that my/our offer is eligible for exemption from submission of bid security/ Earnest Money Deposit, in terms of the tender conditions. In case my/our claim to exemption from submission of bid security/ Earnest Money Deposit is not found valid as per terms of the tender, I/we understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/we hereby understand and accept that if I/ we withdraw or modify my/ our bids during the period of validity, or if I/ we are awarded the contract and on being called upon to submit the performance security/ Security Deposit, fail to submit the performance security/ Security Deposit before the deadline defined in the request for bid document/ Notice Inviting Tender, I/ we shall be debarred from exemption of submitting Bid Security/ Earnest Money Deposit and performance security/ Security Deposit for a period of 6 [six] months, from the date I/ we are declared disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period.