Annual maintenance Contract of Railnet at Hubli (HQRs & UBL Division ) for a period of Four Years.

Special conditions: 1. Having experience of four years from opening of tender, which includes maintenance of 2000 plus networking nodes in Govt sector /PSU. maintenance of VPN, DHCP server, configuration of manageable switch, LAN extenders and Wi-Fi access points etc.2. Firm should have a registered office at Hubballi/Dharwad and provide the office address with landline phone numbers for informing regarding failure, etc. On issue of LOA, firm should provide the working mobile numbers of Network Engineer &Skilled technician and at least one more representative, whom should be informed during failure on round-the- clock basis including holidays.

I/we the tenderer (s) am/are signing this document after carefully reading the contents.

I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of work or final payment of the contract, the master copy available with the railway Administration shall be final and binding upon me/us.

I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Bid Security/Security Deposit and Performance guarantee and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)

Have you submitted documents pertaining to status/contribution of the firm, partnership deed and power to attorney

Have you furnished full postal address, telephone number/Fax number

Have you submitted document of current income Tax Clearance Certificate

Have you submitted your offer inclusive of ED and all other Taxes and duties for the entire schedule

Have you registered with Assistant Labour Commissioner of the area where the work will be done. Necessary license to be submitted with the tender or to be produced before signing of the Contact Agreement.

Have you attested all the corrections

Have you submitted the bids containing Check List, Tender Notice, Declaration form, Instructions to Tenderers, Special Conditions of Contract, Technical Specifications, Annexures, schedule of Works & Offer.

Cost of tender document & EMD deposited through IREPS e- payment.

In case of Partnership firm : The tender form shall be submitted only in the name of partnership firm.

In case tenderer is JV Firm : The tender form shall be submitted only in the name of the JV and not in the name of any constituent member.

Uploading of Certificate in support of Technical Eligibility (No 8.2.1 Technical credentials are required for tenders having value up to Rs 50 lakh).

Submission of Certificate(s) in support of Financial Eligibility (No Financial credentials are required for tenders having value up to Rs 50 lakh).

In case tenderer is other than sole proprietorship firm, following documents shall be uploaded by the tenderer:

In case the Tenderer is a Partnership Firm: [i] Partnership deed . [ii]Power of Attorney (duly registered as per prevailing law) in favour of an individual to sign the tender documents and create liability against the Firm. [iii] Copy of PAN / TAN number of Partnership firm (PAN / TAN number in the name of any of the constituent partners shall not be considered).[iv} Copy of Certificate of registration of Partnership firm.

In case the Tenderer is a Company registered under Companies Act-2013:(i) the copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company; and (ii) A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company.(iv) copy of PAN number of the Company.

In case the Tenderer is a Registered Society & Registered Trust: (i) a copy of the Certificate of Registration, (ii) Deed of Formation; and (iii) a copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust. (iv) copy of PAN number of the Society/Trust.

Incase JV Firms are allowed to participate: Uploading of MEMORANDUM OF UNDERSTANDING as per the format given in "Documents attached with tender" and also below documents.

In case one or more members is/are Proprietary Firm or HUF, the following documents shall be enclosed:: A copy of notarized affidavit on Stamp Paper declaring that his/her Concern is a Proprietary Concern and he/she is sole proprietor of the Concern OR he/she is in position of "KARTA" of Hindu Undivided Family (HUF) and he/she has the authority, power and consent given by other partners to act on behalf of HUF.

In case one or more of the members of the JV is/are partnership firm(s), following documents shall be submitted:]:(a)A copy of the Partnership Deed, (b)A copy of consent of all the partners or individual authorized by partnership firm, to enter into the Joint Venture Agreement on a stamp paper,(c)A copy of Power of Attorney (duly registered as per prevailing law) in favour of the individual to sign the MOU/JV Agreement on behalf of the partnership firm and create liability against the firm.

In case one or more members of the JV is/are companies, the following documents shall be submitted:(a)A copy of resolutions of the Directors of the Company, permitting the company to enter into a JV agreement, (b) A copy of Memorandum and Articles of Association of the Company.(c) A copy of Authorization/copy of Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender, sign MOU/JV Agreement on behalf of the company and create liability against the company.

IN CASE THE TENDER VALUE IS MORE THAN RS. 50 LAKHS; Tenderer/s shall submit a notarized affidavit on a non-judicial stamp paper stating that all their statements / documents submitted along with bid are true and factual.

Uploading of Declaration regarding Employment of Retired Engineer/Retired Railway Officer as per clause no.16 of Part-I of IRSGCC. [in the format attached in - Documents] Annexure-3

Uploading of NEFT FORM - as per the format attached with the tender document.

The list of personnel / organization on hand and proposed to be engaged for the tendered work.

List of Plant & Machinery available on hand and proposed to be inducted and hired for the tendered work.

Uploading of Statement Showing the particulars of Works on Hand & Works Completed as per the format attached to the tender document if tender value is more than 50 lakh

Uploading of certificate by local suppliers in regard to meeting the Minimum Local Content requirement to avail benefits under Public Procurement Policy Order-2017 (A) for procurement order of value less than Rs. 10 crores: self- certificate in accordance with Para-9(a) of Public Procurement(Preference to Make in India) Order 2017. (B)For Procurement Order of value more than Rs. 10 crores, the certificate from Statutory auditor/cost auditor/practicing CA as the case may be in accordance with Para-9(b) of Public Procurement (Preference to Make in India) Order 2017.

IN CASE OF ADVERTISED TENDER VALUE IS MORE THAN RS. 20 CRORES: Bid capacity is applicable, the tenderers should submit proforma attached in DOCUMENTS. In case, the tenderer/s failed to upload BID CAPACITY PROFORMA along with offer, their/his offer shall be considered as incomplete and will be rejected summarily.

In case the Tenderer is a LLP Firm registered under LLP Act-2008 (i) a copy of LLP Agreement, (ii) a copy of Certificate of Incorporation; and (iii) a copy of Power of Attorney/Authorisation issued by the LLP Firm in favour of the individual to sign the tender on behalf of the LLP Firm and create liability against the Firm. (iv) copy of PAN number of the LLP Firm

Incase JV Firms are allowed to participate: Uploading of MEMORANDUM OF UNDERSTANDING as per the format given in "Documents attached with tender" and also below documents.

Incase JV Firms are allowed to participate: Uploading of MEMORANDUM OF UNDERSTANDING as per the format given in "Documents attached with tender" and also below documents.

Whether copies of the certificates in support of the receipt of contractual payments obtained from employer/clients and audited balance sheet duly certified by CA as prescribed in the tender for the last three years enclosed.

Please submit your bank details i.e.Name of the Bank along with Bank Branch Code, Account Number, IFSC Code, GST and PAN Number

Partnership Deeds, Power Of Attorney Etc.: The tenderer shall clearly specify whether the tender is submitted on his own or on behalf of a partnership concern. If the tender is submitted on behalf of a partnership concern, he should upload the certified copy of partnership deed along with the tender and authorization to sign the tender documents on behalf of partnership firm. If these documents are not enclosed along with tender, the tender will be treated as having been submitted by individual signing the tender documents. The Railway will not be bound by any power of attorney granted by the tenderer or by changes in the composition of the firm made subsequent to the execution of the contract. It may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the contractor

The tenderer whether sole proprietor, a limited company or a partnership firm if they want to act through agent or individual partner s should submit along with the tender or at a later stage, a power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner s of the firm or any other person specifically authorising him/them to submit the tender, sign the agreement, receive money, witness measurements, sign measurement books, compromise, settle, relinquish any claim s preferred by the firm and sign No Claim Certificate and refer all or any disputes to arbitration

Uploading of Proforma for Self-Certificate in regard to meeting the Minimum Local Content requirements as per Make in India Policy for Procurement Order Value less than of Rs.10 Crores. (as per Clause - 52 of Special Conditions of Contract ) (as per Proforma-16)

Uploading of Proforma of Certificate on percentage of Local Content as per Make in India Policy for Procurement Order Value more than Rs.10 Crores. (as per Clause - 52 of Special Conditions of Contract ) (as per Proforma-17)

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.