Supply of Oil Filters, Fuel Filter and Air Filters to Divisions of NWKRTC

Prebid Query Format

Sl. No. Name of the Document/ Annexures Clause Name and Sl.No. Existing Criteria / Condition Change request reason for change request

Prebid queries to be sent to this on or before 21/01/2026 upto 12:00 hrs. to following Email id: [email protected]/[email protected]

THE CONTROLLER OF STORES AND PURCHASES,

NWKRTC CENTRAL OFFICES,

Sub: Supply of Air Filters, Oil Filters & Fuel Filters.

Ref: Tender No. NWKRTC/2025-26/IND0170. Dated:12.01.2026.

We hereby furnish the required details of pre-qualification as under

1 NAME AND ADDRESS OF THE TENDERER

a Name of the firm

Office Address:

b Works Address:

Telephone and Fax Number

c Name of the Authorized Signatory

Phone/ Mobile Phone No.

d Name of the Contact person

Valid e-mail ID

Phone/ Mobile Phone No.

2 PREQUALIFICATION INFORMATION REVISED AS UNDER

Status of the firm (Enter any of the following options: OEM/Suppliers to OEM/ ASRTU RC with OE Status. If any firm is a supplier to OEM / firms under ASRTU RC with OE status for Air/Oil/ Fuel Filters for Tata, Leyland Or Eicher Vehicles, their quoted rates will be considered in the respective category of Air/Oil/Fuel Filters irrespective of OE status.

(to be filled by the Tenderers who are Original Equipment Manufacturers)

a We are Original Equipment Manufacturers : (Yes / No)

(to be filled by the Tenderers who are Suppliers to Original Equipment Manufacturers)

b We are Suppliers to Original Equipment Manufacturers (Yes or No) [in case of yes, mention OE manufacturers name)

In support, we are uploading the copies of Purchase Order placed on us by the Original equipment Manufacturers during the year 2021-22/2022-23/2023-24/2024-25 for the tendered Air, Oil & Fuel Filters and also invoice copies for said years.OEM means TATA, Ashok Leyland and Eicher.

(to be filled by the Tenderers who are on ASRTU Rate contract holder with OE Status for tendered items)

c Valid ASRTU Rate Contract Number

Issued for items

Valid up to ………………… & OE status (Tata/ Leyland/Eicher)

(to be filled by the Manufacturers)

d Turnover details shall be furnished for preceeding 4 years (100 Crores) Turnover Rs. In Crores

a We are the Manufacturers of Air/ Oil/ Fuel Filters. The itemwise Production capacity and quantity offered to supply to NWKRTC per month and other details given in additional format is to be filled and upload in the e-portal. (Say 'Yes' or 'No')

b We undertake to hold the quoted price for the period of Tender and agree to submit Security Deposit as per tender. (Say 'Yes' or 'No')

c We undertake to abide by all the terms and conditions of the tender and to supply the entire ordered quantity as per the delivery schedule furnished. (Say 'Yes' or 'No')

d We offer free replacement of spare parts against any manufacuring defects. (Say 'Yes' or 'No')

4 DOCUMENTS ATTACHED ELECTRONIC MODE (SCANNED) FOR PRE-QUALIFICATION

We have attached the following documents in support of Pre-qualification Criteria and other terms and conditions of tender: (Fill 'Yes' or 'No' or 'Not Applicable')

a PO copies of OEM's for the year 2022-23/2023-24/2024-25 (in case of supplier to OEM)

b Invoice copies of OEM's for the year 2022-23/2023-24/2024-25 (In case of supplier to OEM)

c ASRTU Rate Contract with OE Status) (in case of ASRTU Rate contract holder )

d (For the preceding continuous three years out of four years) Audited Statement of Accounts (Profit & Loss Account and Balance Sheet) for the year 2021-22

e (For the preceding three years out of four years) GST return acknowledged by the concerned commercial tax officer for the year 2021-22

f Declaration of Environmental Management System along with Annexure I & II.

g Certificate of verification issued by the chartered accountant in the format prescribed

h Declaration-I as per the format on Govt. stamp paper of Rs.20/-or above.

i Declaration-II as per the format on Govt. stamp paper Rs.20/- or above. (In case the manufacturers/ Principle firm will execute supplies through their Channel Partner/ Authorized Dealer/ Distributor)

j Declaration-III as per the format on Govt. stamp paper of Rs.20/- or above.

k Certificate of Incorporation/ Certificate of Registration issued by the register of companies/ Industries and commerce dept in proof of manufacturing status (along with MOA or Annexures/ enclosures to certificate) showing nature of business/ Service rendered/ Products manufactured.

l IATF 16949:2016 certificate Or latest

m MSME Certificate/ Udyog Adhar certificate/ NSIC Certificate/ SSE Certificate etc., as a proof of manufacturer of tendered items/ services.

n GST Registration certificate

o NSIC certificate (To avail exemption from the payment of EMD)

q Additional format

5 Any other documents in respect of Prequalification cretiria and other Terms and Conditions of tender.

Signature of the Authorized Signatory Company Seal.

ADDITIONAL FORMAT

NOTE : THE BIDDERS SHOULD FILL THE DETAILS AS MENTIONED IN THE FORMAT AND THE SAME SHOULD BE UPLOADED IN THE KARNATAKA PUBLIC PROCUREMENT PORTAL. NO HARD COPIES OF THE BID DOCUMENTS SHALL BE SUBMITTED BY THE BIDDERS. ALL THE TENDER RELATED DOCUMENTS SHALL BE UPLOADED IN THE KARNATAKA PUBLIC PROCUREMENT PORTAL ONLY.

THE CONTROLLER OF STORES AND PURCHASES,

NWKRTC CENTRAL OFFICES,

Sub: Procurement of Air Filter, Oil Filter & Fuel Filters.

Ref: Tender No. NWKRTC/2025-26/IND0170. Dated:12.01.2026.

NAME & ADDRESS OF THE FIRM

Sl. No. Part No. NOMENCLATURE UOM Tendered Quantity HSN Code ITEM WISE GST 18% BRAND NAME PRODUCTION CAPACITY PER MONTH SUPPLY CAPACITY PER MONTH TO NWKRTC

1 F8211200/ 57BK001 AIR FILTER ELEMENT (PRIMARY)LEYLAND BS-III & IV Nos. 4120

2 F8211300/ 57BK002 AIR FILTER ELEMENT(SAFETY)LEYLAND BS-III & IV Nos. 2304

3 F8845800 AIR FILTER (PRIMARY) LEYLAND MIDI Nos. 420

4 F8845900 AIR FILTER (SAFETY)LEYLAND MIDI Nos. 315

5 F7A02400 AIR CLEANER ASSY.LEYLAND BS-III & IV Nos. 8

6 XFM00500 AIR FILTER DEF LEYLAND BS-VI Nos. 730

7 XFZ00100 AIR FILTER DEF LEYLAND BS-VI - 2 Nos. 550

8 PET00001 DEF TANK NECK FILTER LEYLAND BS-VI Nos. 800

9 FG800900 AIR FILTER (PRIMARY) LEYLAND BS-VI Nos. 800

10 FG801000 AIR FILTER (SAFETY)LEYLAND BS-VI Nos. 590

11 254709139918 SERVICE INDICATOR Nos. 220

12 278609139908 AIR FILTER (PRIMARY) TATA BS-III Nos. 1530

13 278609139909 AIR FILTER (SAFETY) TATA BS-III Nos. 1036

14 278609139910 AIR FILTER (PRIMARY) TATA BS-II Nos. 580

15 278609139911 AIR FILTER (SAFETY) TATA BS-II Nos. 374

16 ID202372 AIR FILTER (PRIMARY) EICHER BS-III Nos. 512

17 ID202373 AIR FILTER (SAFETY) EICHER BS-III Nos. 311

18 ID300068 AIR FILTER (PRIMARY) EICHER BS-IV Nos. 242

19 ID300069 AIR FILTER (SAFETY) EICHER BS-IV Nos. 166

20 ID324040 AIR CLEANER ASSY.EICHER BS-III Nos. 8

21 ID328561 AIR CLEANER ASSY.EICHER BS-IV Nos. 8

22 ID316951 AIR FILTER (PRIMARY) EICHER BS-IV Nos. 173

23 ID316950 AIR FILTER (SAFETY) EICHER BS-IV Nos. 176

24 AIR FILTER ELEMENT (PRIMARY) TATA BS-VI Nos. 600

25 AIR FILTER ELEMENT (SAFETY) TATA BS-VI Nos. 456

26 F4000700 / 1457431003 FUEL FILTER ELEMENT WITH RING 1.1 LTR.CLOTCH Nos. 4

27 F8824500/ 5HRL001 FUEL STRAINER - 5 Nos. 2980

28 F8835100/ 57AL001 FUEL FILTER CUM WATER SEPARATOR LEYLAND BS-III Nos. 7580

29 P1301640 / 9451037409/ F4003400 FUEL FILTER ELEMENT WITH RING 1.1 LTR.PAPER COIL TYPE Nos. 1360

30 X4000700 COOLANT FILTER BS-IV Nos. 20

31 P7B00022/ F002H22095 FUEL FILTER - 1 Nos. 1170

32 FHN00400 FUEL FILTER LEYLAND BS-IV - 1 Nos. 2070

33 FHJ01000 FUEL FILTER LEYLAND BS-IV - 2 Nos. 2140

34 FUEL FILTER CUM WATER SEPARATOR TATA BSIII Nos. 2279

36 FUEL STRAINER - 3 Nos. 980

37 FUEL FILTER TATA BS-IV Nos. 1430

38 FUEL FILTER TATA BS-IV Nos. 1400

39 ID320704/ ID351932 FUEL FILTER EICHER BS-III - 1 Nos. 1800

40 ID320867/ ID351931 FUEL FILTER EICHER BS-III - 2 Nos. 1800

41 ID301958 FUEL STRAINER EICHER Nos. 1270

42 ID334370 FUEL FILTER CUM WATER SEPARATOR EICHER BS-IV Nos. 1110

43 ID328305 FUEL FILTER EICHER BS-IV Nos. 1140

44 ID334315 MAIN FILTER KIT EICHER BS-IV Nos. 590

45 IE325469 ADBLUE LEVEL SENSOR FILTER EICHER BS-IV Nos. 300

46 P7A00011 FUEL STRAINER - 4 Nos. 190

47 FHJ02400 PRE FUEL FILTER LEYLAND BS-VI WITH SENSOR AND DRAIN VALVE Nos. 494

48 FHJ02300 MAIN FUEL FILTER LEYLAND BS-VI WITH DRAIN VALVE Nos. 494

49 FILTER DIESEL EXHAUST FLUID,KIT TATA BS-VI Nos. 420

50 FUEL FILTER TATA BS-VI Nos. 490

51 FILTER,DIESEL EXHAUST FLUID TATA BS-VI Nos. 600

52 CARTRIDGE, LUBRICATION OIL FILTER TATA BS-VI Nos. 600

53 CARTRIDGE ASSY TATA BS-VI Nos. 530

54 COALESCER BREATHER CARTRIDGE TATA BS-VI Nos. 520

55 F7A01500/ F7A05000 OIL FILTER ELEMENT LEYLAND BS-III, IV & VI Nos. 2410

56 P4200340 POWER STEERING FILTER - 1 Nos. 200

57 P7A00010 POWER STEERING FILTER - 2 Nos. 40

58 X4001000/ F4000600/ 57BE001 ENGINE OIL FILTER LEYLAND BS-III Nos. 5070

59 FPA00300 OIL FILTER ELEMENT LEYLAND MIDI Nos. 880

60 42200007/ P2400540 POWER STEERING FILTER - 3 Nos. 370

61 POWER STEERING FILTER - 4 Nos. 1500

62 252718130145 ENGINE OIL FILTER TATA BS-III Nos. 2130

63 277046609901 POWER STEERING FILTER TATA BS-III Nos. 1460

64 278246609901 POWER STEERING FILTER - 5 Nos. 660

65 ID201024 BY PASS FILTER EICHER BS-III Nos. 2120

66 ID203204 ENGINE OIL FILTER EICHER BS-III Nos. 2120

67 IA303421 POWER STEERING FILTER EICHER Nos. 240

68 ID337141 COMBO OIL FILTER EICHER BS-IV Nos. 1110

69 ASSY.OIL FILTER ELEMENT(SPINON) TATA BS-IV Nos. 650

70 POWER STEERING FILTER - 6 Nos. 310

71 XFZ00800 DEF NECK FILTER Nos. 310

72 PHJ00014 PRE FUEL FILTER LEYLAND BS-VI WITHOUT SENSOR AND DRAIN VALVE Nos. 190

73 PHJ00015 MAIN FUEL FILTER LEYLAND BS-VI WITHOUT DRAIN VALVE Nos. 190

74 PD600391 POWER STEERING FILTER LEY. BS-VI Nos. 340

75 FUEL FILTER TATA BS-VI Nos. 240

76 FUEL FILTER CUM WATER SEPARATOR TATA BS-VI Nos. 250

77 DEF FILTER TATA BS-VI Nos. 250

78 POWER STEERING FILTER TATA BS-VI Nos. 420

79 573714990142 FILTER DEF SUPPLY TATA BS-VI Nos. 340

80 20779040 VOLVO OIL FILTER - 1 Nos. 22

81 23658092 VOLVO OIL FILTER - 2 Nos. 170

82 VO21707132 VOLVO OIL FILTER - 3 Nos. 130

83 VO20801559 VOLVO FILTER Nos. 22

84 VO23044511 VOLVO FUEL FILTER - 1 Nos. 50

85 VO21632237 VOLVO FUEL FILTER - 2 Nos. 54

86 VO21380475 VOLVO FUEL FILTER - 3 Nos. 110

87 VO21333097 VOLVO FUEL FILTER - 4 Nos. 17

88 VO21620181 VOLVO FUEL FILTER KIT Nos. 22

89 VO20801559 VOLVO FUEL FILTER - 5 Nos. 12

90 VO20773824 VOLVO FUEL FILTER - 6 Nos. 14

91 VO23429018 VOLVO AIR FILTER Nos. 24

92 VO21743197 VOLVO AIR CLEANER Nos. 38

93 VO21834199 VOLVO AIR FILTER INSERT Nos. 40

94 VO20580233 VOLVO POWER STEERING FILTER Nos. 17

95 VO22098806 VOLVO FUEL STRAINER Nos. 12

96 VO21519716 VOLVO POWER STEERING FILTER Nos. 14

97 UD555000034080 UD ENGINE OIL FILTER Nos. 560

98 UD555253005303 UD COOLANT FILTER Nos. 250

99 VO2058033 UD POWER STEERING FILTER Nos. 250

100 VO2164583 UD GEAR BOX FILTER Nos. 120

101 VO21650181 UD FILTER INSERT Nos. 250

102 UD555000034081 UD FUEL FILTER Nos. 560

103 UD555000034082 UD FUEL FILTER , WATER SEPARATOR Nos. 560

104 UD555000034078 UD AIR FILTER PRIMARY Nos. 250

105 UD555000034079 UD AIR FILTER SAFETY Nos. 120

106 573714990135 HOUSING LIQUID FILTER KIT BS-6 Nos. 80

107 P5105688 AIR FILTER SET BSVI LEYLAND Nos. 120

108 FHJ01600 FUEL FILTER - 6 Nos. 60

109 XFZ00200 DEF TANK FILTER Nos. 80

110 278609119904 FUEL FILTER TATA BSII - 1 Nos. 360

111 278607989916 FUEL FILTER TATA BSII - 2 Nos. 360

112 PHJ00006 FUEL FILTER - 7 Nos. 600

113 FHJ01400 FUEL FILTER - 8 Nos. 630

114 VO24238117 VOLVO OIL FILTER KIT Nos. 12

115 VO22098834 VOLVO B11R FUEL STARINER Nos. 10

A Prices : FOR Destination to all the units of NWKRTC.

B Payment terms : 100% payment within 30 days from the date of receipt and acceptance of the materials provided security deposit is submitted. "No other payment conditions” will be accepted by NWKRTC.

C Validity of the offer : 180 days and will be extended till the completion of the order in case the Purchase Order is awarded.

D Lead Time required :

E Distributors name (if any) Address of the Distributor :

Signature of the Authorized Signatory with company seal

Mobile Number :

Environmental Management System

Name of the Tenderer

Sub: Supply of Air Filters, Oil Filters & Fuel Filters.

Ref: Tender No. NWKRTC/2025-26/IND0170. Dated:12-01-2026.

Sl. No Points to be chcked Status (Yes or No) Remarks Hints/Suggestions

1 Do you have processes that have significant impact on environment? List them in the remarks column 1. Heat treatment 2. Surface treagement. 3. Foundry

2 Do you use hazardous chemicals/materials? List them in the remarks column Chemical/listed /falling under the criteria given in the hazardous chemicals Rules-1989

3 Leakage/spillage of oils and chemicals in the work enviroment. Good housekeeping ensures minimum impact on the environment

4 Have you obtained consent from statutory authorities? Consent under the Water& Air Acts & authorisazation under the hazardous wastes Rules(if applicable)from the pollution control board

5 Have you introduced air pollution control measures? List them in the remarks column Air pollution control measure(if required) like dust collector, scrubbers etc.,

6 Are Hazardous wastes generated from the process? Hazardous wastes listed in the schedules of Hazardous wastes Rules-1989

7 Do you facility for the storage/disposal of Hazardous wastes? Hazardous wastes like effluent treatment sludge, sludge from plating baths, spent oils, solvents etc.

8 Do you have any

Plans to reduce the waste generated Reduce, Recycle and Reuse

Noice level control measures Acoustic enclosures

Plans to conserve natural resources Water and energy conservation measures

Emergency preparedness and response plan Emergency preparedness in case of fire, accidents etc.,

9 Are employees regularly kept informed and trained in environmental protection issues. Awareness programmes