Shell KIT (MEMU NDMC JK)

Special Eligibility Criteria

1. 1

   Bulk Order:- (a) "Approved Vendors in RCF Vendor Directory for Set of Side Wall Assembly, Lavatory Side Wall and Roof for LHB Coaches and Under frame Complete for LHB coaches". (OR) (b) Bulk procurement will also be made from the firms who have supplied the tendered item OR similar item {Similar item means (Shell kit for any build) O R (Roof, Side Wall and Underframe for any build)- all items individually meeting the quantity requirement stipulated below} individually or as components of kits/assemblies, to ICF/RCF/MCF: 1.To the extent of 20% of the tendered quantity against a single regular purchase order during the last three previous financial years and the current financial year up to the date of opening of tender or minimum 50 coach sets in past, whichever is higher. (OR) 2. to the extent of 35% of the tendered quantity against multiple purchase orders (all types of orders) during the last three previous financial years and the current financial year up to the date of opening of tender or minimum 50 coach sets in past, whichever is higher. Document to be submitted for compliance of EC - Firm has to submit summary statement of past supply performance of same/ similar items {Similar item means (Shell kit for any build) OR (Roof, Side Wall and Underframe for any build)- all items individually meeting the quantity requirement stipulated below} duly indicating PO details, item description, quantity supplied and date of supply duly enclosing the proof of supply to ICF/RCF/MCF in the form of PO copies along with inspection certificate/R.Notes. The responsibility to upload proof of supply rests solely and entirely with the tenderer. However, purchaser reserves the right to utilize the record of supplies made to ICF, if readily available.

   Document requiredConfirmation required
2. 2

   Developmental order: - "Developmental Vendors in RCF Vendor Directory for Set of Side Wall Assembly, Lavatory Side Wall and Roof for LHB Coaches and Underframe Complete for LHB coaches". (OR) Other sources [Past suppliers of same/ similar items {Similar item means (Shell kit for any build) OR (Roof, Side Wall and Underframe for any build)} who are not eligible for Bulk order and new / untried sources] can be considered for placement developmental order for the quantity up to 20% of the NPQ. 1. Past suppliers who are not eligible for Bulk order can be considered for placement of developmental order provided they should submit along with their offer, PO copies along with receipt notes/ inspection certificate/ work completion certificate of same or similar item {Similar item means (Shell kit for any build) OR (Roof, Side Wall and Underframe for any build)} to ICF/RCF/MCF/Zonal Railways. The responsibility to upload proof of supply rests solely and entirely with the tenderer. However, purchaser reserves the right to utilize the record of supplies made to ICF, if readily available. 2. New /untried sources can be considered for Limited Quantity Developmental orders provided they should submit along with their offer details of available M&P along with clause wise compliance of STR No.ICF/MD/SPEC-147, Issue Status 01, Rev. No.02 dated 21.07.2006 with Amendment No.02 dated 02.08.2025, STR No.ICF/MD/SPEC- 200, Issue Status 01, Revision No.04 dated 28.09.2017 with Amendment No.01 dated 05.05.2018, STR No:ICF/MD/SPEC-315 Issue Status 01, Rev.00 dated 27.02.2017 with Amendment No.01 dated 02.08.2025. Such tenderers are to note that non submission of such documents shall be taken as they are not having capacity/ capability of manufacturing tendered item, and their offer is liable to be rejected and no back reference in this regard will be made.

   Document requiredConfirmation required
3. 3

   As per Public procurement (Preference to Make in India) order 2017, as amended, tendered item is to be procured from Class-I Local Suppliers only and the vendors who do not qualify to be Class-I Local Suppliers should not quote in the tender as their offers shall not be considered for any ordering.

   Document optionalConfirmation required

Check List

1. 1

   In case of indigenous bidders, whether you are Large scale Industry or consortia of MSEs formed by NSIC, if yes, have you indicated quantum of sub contracts given to Micro and Small Enterprises (in percent of order value)?
2. 2

   Have you gone through the Eligibility Criteria and submitted all the documents mentioned therein?
3. 3

   Have you submitted the EMD or claimed exemption duly uploading documentary evidence in support of your claim along with Bid securing declaration as per clause 6.1 of section-I of Instructions to Tenderers of ICF Bid Document.
4. 4

   Have you confirmed for compliance of Public Procurement orders of Department of Expenditure regarding countries sharing land border with India?
5. 5

   Have you furnished the statement of Equipment & Quality Control?
6. 6

   Have you furnished tender specific letter of authority (if manufacturer has not quoted directly) to bid on behalf of manufacturer as per Annexure-II of ICF bid document.
7. 7

   Have you kept your offer valid for the validity period as mentioned in NIT header?
8. 8

   Have you submitted the details of location(s) at which local value addition is made/proposed?
9. 9

   Have you submitted self-declaration with respect to non-debarment under any provisions of DPIIT rules?
10. 10

    Have you submitted translated copy into English, for all documents in language other than English and all such documents should be signed by the authorised translator and notarized in India?
11. 11

    Have you submitted declaration for passing on the input tax credit as per para 2.8 and 2.9 of section-II of ICF Bid Document.
12. 12

    Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers?

Commercial-Compliance

1. 1

   Public Procurement (Preference to Make in India) policy is applicable as per Clause 16 of Section-I of ICF Bid Document. The procurement shall be done in accordance with the extant instruction of DPIIT (Department of Promotion of Industry and Internal Trade) for Make in India policy.

   Document optionalConfirmation required
2. 2

   Firms are advised to submit the offer from their IREPS ID which is listed in the vendor directory of RDSO/ICF/RCF and other vendor approving agencies for the tendered item.

   Confirmation required
3. 3

   EARNEST MONEY DEPOSIT (EMD): - (i) Regarding EMD, please refer to clause 6.1 of section I Instructions to tenderer of ICF Bid Document attached to the tender. Tenderers seeking exemption from payment of EMD must upload the requisite documentary evidence in support of their claim for exemption from payment of EMD along with the offer. ii) Traders/ Distributors/ Sole Agent/ Works Contract are not exempted from payment of EMD as they are excluded from the purview of the MSE Policy. iii) In reference to condition No.6.1 (vi) of section I of ICF Bid Document, the exemption of EMD is applicable only to the vendors having current and valid registration with PCMM of any Zonal Railways/ Production Units for any of these trade groups 0034, 0035, 0036, 3119, 3362, 3364, 3365, 3367, 3369. Firm should submit valid Registration Certificate for proof. (iv) Approved/ Developmental vendors of RCF for Set of side wall assembly, Lavatory side wall and roof for LHB Coaches and Underframe Complete for LHB coaches shall also be eligible for EMD/SD exemption for all categories of orders.

   Document optionalConfirmation required
4. 4

   (i) In case of MSE firm willing to claim the benefits under Public Procurement Policy (Preference to MSE) order 2012, the firm should upload with their offer, the proof of their being MSE registered with the agency mentioned in clause 13.1 of section-I of ICF Bid document, failing which such offers will not be liable for consideration of benefits detailed in para 13.3 of section-I of ICF Bid document. (ii) As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no.S.O.2119(E) dated 26.06.2020 circulated vide Railway Board letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, "In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent re-classification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re-classification, for a period of three years from the date of such upward change." In such cases, the tenderer claiming such benefits shall submit necessary documentary evidence along with offer. (iii) Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/ women entrepreneurs to claim the benefit under this sub-classification.

   Document optionalConfirmation required
5. 5

   The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer to quote the correct HSN code and upload the document.

   Document requiredConfirmation required
6. 6

   Goods & Services Tax (GST): Will be applicable as per Clause 2.0 and all sub clauses of Section-II of ICF Bid Document.

   Confirmation required
7. 7

   Passing the benefits of ITC: I hereby confirm following: "We hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit available under GST. We, further agree to pass on any financial gain/ benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same."

   Confirmation required
8. 8

   It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically, under the headings - "Technical Deviation Statement" and "Commercial Deviation Statements". And if space available is not adequate, tenderers can upload a Statement of Deviations and a reference of uploaded deviation statement shall be given in "Technical or Commercial Deviation Statement". If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.

   Confirmation required
9. 9

   Please submit the details of the location at which the local value addition is being made.

   Document requiredConfirmation required
10. 10

    It is certified that the item offered meets the local content requirement for "Class-I local supplier".

    Document optionalConfirmation required
11. 11

    The tenderers shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id) for GST.

    Document optionalConfirmation required
12. 12

    JIT Delivery Conditions: i) Being "As and When/JIT" required item(s), tentative delivery completion time for tendered/ PO quantity is given in Tender/ PO. The firm has to supply material as per monthly/ weekly allotment of quantity as per schedule, which will be advised minimum 45 Days in advance through meeting minutes/ letter. It may be noted that 45 days will be counted from the date of modification advice. This allotted quantity shall be required to be supplied as per the schedule advised through letter/ Modification advice. For the first allotment after placement of PO, minimum time of 60 days/ as per P.O will be allowed since firms may require additional time for procurement of raw materials/ bought out items. However, in subsequent allotments minimum time of 45 days only will be allowed. ii) Every allotment shall be considered a severable contract. Notwithstanding the facts that terminal delivery period for complete supplies is at a later date, performance of the contract by the vendor will be dependent on the successful supplies against weekly/ monthly requirements advised to the firm as severable contracts. If the firm fails to supply the allotted requirement as per schedule, ICF reserve the right to cancel the order of unsupplied allotted quantity by levying the damages including forfeiture of proportionate security deposit as applicable in the event of failure of the contract as per the terms and conditions. iii) In case of two continuous failures against allotments, ICF reserves the right to cancel the balance (unallotted) quantity of the contract also as per the terms and conditions applicable for cancellation duly noting poor performance irrespective of the final delivery date as per the original P.O. In case of continuous failures as above, the terminal delivery period shall not be the binding for cancellation of balance quantity of the contract. iv) In case of failure of supply by firm in the allotted week/ month as per Schedule and if ICF decides to accept the delayed supply, ICF reserve the right to levy LD on such delayed quantity, as applicable in the event of delayed supplies, as per the terms and conditions. v) Allotment will only be given "as and when" required by the ICF as per production requirement and ICF does not guarantee that quantity allotment will be given every week/ month.

    Document optionalConfirmation required
13. 13

    vi) Material should be offered for third party inspection as mentioned in PO for the quantity allotted through M.A. and within the DP given for the allotted quantity in the modification advice of contract. Terminal delivery period shall not be taken as granted for inspection purpose. For the purpose of allotment being JIT Item, firm to inform their maximum monthly rate of supply while submitting offer, failing which firm has to supply quantity allotted by ICF.

    Document optionalConfirmation required
14. 14

    For the purpose of allotment being JIT Item, firm to inform lead time required by them for supplying monthly rate of quantity, failing which firm has to supply as per lead time decided by the ICF.

    Document optionalConfirmation required
15. 15

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the NIT header of this tender document is permitted. For additional conditions please refer Clause 12.0 of Section -I of ICF Bid Document.

2. 2

   Price Variation Clause: Applicable as per Tender document or annexure attached. Please refer Clause 1.3 of Section -II of ICF Bid Document. No deviation from the Price Variation Clause as stipulated in this Tender document or annexure to the tender document is permitted.