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Tender for Supply, Installation, and Maintenance of Electrical Equipment for Various Departments under Zilla Panchayat, Udupi District for the year 2026-27

Rural Development and Panchayat Raj Department

RDPR Division Office Udupi | Udupi, Karnataka

Amount: Refer DocsCloses: 15 Jul 20267d left

Tender Value

Refer Docs

EMD Value

₹12,000

Closing Date

15 Jul 2026, 11:00 pm7d left

Tender Inviting Organisation

Name

Rural Development and Panchayat Raj Department

Work Description

Tender for Supply, Installation, and Maintenance of Electrical Equipment for Various Departments under Zilla Panchayat, Udupi District for the year 2026-27

Tender Information

Tender ID

RDPR/2026-27/IND14518

Reference Number

RDPR/2026-27/IND14518

Tender Type

Open

Location

RDPR Division Office Udupi

Source Website

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Eligibility Criteria

Tenderers should not be associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by the Purchaser to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods to be purchased under this Invitation of Tenders.

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

Deviations, if any, must be clearly highlighted and justified.

Samples / brochures may be requested for evaluation.

Delivery at designated location(s) within the stipulated timeframe.

Provide a operation manuals and training to end-users.

Equipment must comply with the technical specifications provided in the tender document.

Technical bid should not contain price details.

Prices should be quoted in INR, firm and inclusive of all taxes, duties, freight, insurance, and installation charges.

No escalation will be permitted during the contract period.

Payment subject to submission of invoice, test certificates, and warranty documents.

The delivery, installation, testing, and commissioning of all items under this contract shall be completed by the supplier within the specified time frame, without exception and at no additional cost to the purchaser

Delay will attract Liquidated Damages (LD), usually 0.5% per week, subject to a maximum of 5-10% of contract value.

Minimum warranty period (commonly 12-36 months) from date of installation & acceptance.

Free replacement / repair of defective parts should be done during warranty period.

Should be Available after-sales service support.

Successful bidder shall furnish a Performance Bank Guarantee (PBG) (generally 5% of contract value) valid up to warranty period including additional buffer time.

Inspection may be conducted at suppliers premises and/or at delivery site.

Equipment will be accepted only after successful installation & testing.

Strict action shall be taken against the supplier in the event of supply of substandard items or failure to supply, including rejection of goods, forfeiture of PBG/EMD, termination of contract, and/or blacklisting as deemed appropriate by the purchaser

Purchaser reserves the right to terminate the contract in case of non-performance, delay, or violation of tender conditions.

Conditional / incomplete bids will be rejected.

The Purchaser has a right to reject any or all tenders without assigning reasons.

For exemption from payment of EMD, the bidder must possess valid Udyam Registration and NSIC certificates. If the agency/company/supplier does not hold both these certificates, submission of EMD is mandatory. Failure to comply will result in disqualification from the tender process

The bidder shall ensure that only new, unused, and high-quality materials conforming to the prescribed specifications are supplied. Any substandard, refurbished, or non-conforming material shall be summarily rejected at the risk and cost of the supplier.

Any addendum or corrigendum to this tender shall be issued only through the KPP Portal, and no separate paper notification will be released.

The delivery location and quantity requirements are subject to variation, and the tenderer shall comply with such changes without objection.

The quantity mentioned in the tender is tentative and may be increased or decreased based on the Purchasers actual requirement. The successful bidder shall supply the revised quantity at the quoted unit rates without any change in the terms and conditions.

The bidder shall quote the unit rate for each item through the KPP Portal. Item-wise L1 shall be determined based on the quoted rates, and the work/order shall be awarded item-wise as per the instructions and approval of the Tender Inviting Authority (TIA)/Competent Authority.

Remaining terms and conditions are as per attached KG 1/KG 2 Tender Document.

Technical Criteria

Past Experience

Experience in supply, installation, and maintenance of electronic equipment in Government/PSU/large private organizations and submit Proof of successful completion of similar projects (work orders / completion certificates).

Satisfactory Performance CertificateWork Done Certificate

Capabilities of Vendor

Firm Name, Proprietor/Managing Director Name, Full Address, Mail ID and Official Mobile Number should be uploaded- Submit in Company Letter Head

Others -- Submit Company Letter Head

Tenderer should be OEM and registered with the competent authority OR Authorized dealer of the OEM and should hold the renewed valid license - Authorized dealer of Manufacturer should upload MAF as per Section XIII

Others -- Submit Authorized Dealership/Manufacturer Certificate

Attested copy of Trade License.

Others -- Submit Valid Trade License Certificate

Tenderer should upload the ISO/ISI/BIS Certificate. Certificate should be in the name of the OEM.

Others -- Submit ISO Certiifcate

Service support infrastructure (e.g., presence of local service center in Udupi District or nearby).

Others -- Submit Authorized Service Center List

Tenderer should upload the compliance to the technical specification of equipment as per Section-VI.

Others -- Technical compliance

Affidavit as per Section-XV 1st Party Tenderer Name, 2nd Party Name - Executive Engineer, PRED Division Manipal, Udupi should be uploaded.

Others -- Submit Affidavit Copy

Financial Status

Consolidated Annual financial turnover Certificate of the tenderer for the last 3 proceedings financial years with UDIN Number.

Audited CA Certificate of Annual Turnover

The PAN Card of the Tenders/Firm should be uploaded and Income Tax Returns for the Financial Year, 2023-24, 2024-25 and 2025-26 should be uploaded.

ITR Filed Copy (Mentioning PAN)

Goods and Service Tax Active Registration Certificate and GST Returns should be uploaded from April- 2023 to March-2026

GST RegistrationOthers -- GST Returns Certificates

Fee & Financial Details

Tender Fee Amount

₹500

EMD Fee Amount

₹12,000

Important Dates

Last Activity

7 Jul 2026

Published

7 Jul 2026

Bid Opening

17 Jul 2026

Download Ends

14 Jul 2026

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Documents

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NIT Documents

KG-1_INDENT14518_Electrical Equipment.pdf

Tender Document • 1.21 MB

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