Comprehensive Annual Maintenance Contract of Integrated Passenger Information System (IPIS make M/s Chemito Infotech Pvt. Ltd) consisting of Train Information Display Boards (TIB), Coach Guidance Display Board (CGDB) and Coach at a Glance Display Board (AGDB) installed at RJPB station including Five line True colour Train Indication Board at RJPB & DNR stations and GPS based digital platform clock at different stations for a period of 03 years under Danapur division.

Since the work is a single tender with OEM or authorized dealer of OEM, no Financial Criteria are required. However, the firm may submit supporting documents.

Since the work is a single tender with OEM or authorized dealer of OEM , no Technical Criteria are required. However, the firm may submit supporting documents.

The tenderer whether sole proprietor, a company or a partnership firm / joint venture (JV) / registered society / registered trust etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person specifically authorizing him/them to submit the tender, sign the agreement, receive money, co-ordinate measurements through contractor's authorized engineer, witness measurements, sign measurement books, compromise, settle, relinquish any claim(s) preferred by the firm andThe tenderer whether sole proprietor, a company or a partnership firm / joint venture (JV) / registered society / registered trust etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person specifically authorizing him/them to submit the tender, sign the agreement, receive money, co-ordinate measurements through contractor's authorized engineer, witness measurements, sign measurement books, compromise, settle, relinquish any claim(s) preferred by the firm and sign "No Claim Certificate" and refer all or any disputes to arbitration. sign "No Claim Certificate" and refer all or any disputes to arbitration.

Contractors are allowed to make payments against this tender towards bid security only through only payment modes available on IREPS portal like net banking, debit card, credit card etc. Manual payments through Demand draft, Banker cheque, Deposit receipts, FDR etc. are not allowed. The firm can also submit Bid security in the form of Bank guarantee Bond from a scheduled commercial Bank

If the bidders opt for submission of Bank Guarantee towards Bid security, the original Bank Guarantee should be delivered in person to the official nominated as indicated in the tender document before closing date for submission of bids (i.e. excluding the last date of submission of bids) (As Per Rly. Bds Letter No. 2022/CE-I/CT/GCC-2022/Policy dated 20.10.203, Advance Correction Slip No. 5).

If the firm submit Bid security in the form of Bank guarantee, they should submit Swift copy of SFMS duly issued from the concerned bank for online verification of submitted BG otherwise the BG will not be accepted. Authority: Railway Bd Letter No- 2025/F(X)-II/10/14 New Delhi- Dtd. 17.10.2025.

The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm / company / Joint Venture (JV) / Registered Society / Registered Trust etc. The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PAN Card along with their tender. Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company, association, trust or society, as the case may be. (ii) In case tenderer is other than sole proprietorship firm, following documents shall be submitted by the tenderer: (a) Partnership Firm: The tenderer shall submit (i) a notarized copy of Partnership Deed or a copy of partnership deed registered with the registrar. (ii) a copy of Power of Attorney (duly registered as per prevailing law) in favour of an individual to sign the tender documents and create liability against the Firm. (b) Joint Venture (JV): The tenderer shall submit documents as mentioned in Clause 17 of the Tender Form (Second Sheet). (c) Company registered under Companies Act-2013: The tenderer shall submit (i) the copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company; and (ii) A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company. (d) LLP (Limited Liability Partnership) Firm: If the tender is submitted on behalf of a LLP Firm registered under LLP Act-2008, the tenderer shall submit alongwith the tender- (i) a copy of LLP Agreement, (ii) a copy of Certificate of Incorporation; and (iii) a copy of Power of Attorney/Authorisation issued by the LLP Firm in favour of the individual to sign the tender on behalf of the LLP Firm and create liability against the Firm. (e) Registered Society & Registered Trust: The tenderer shall submit (i) a copy of the Certificate of Registration, (ii) Deed of Formation; and (iii) a copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust. (iii) If it is NOT mentioned in the submitted tender that tender is being submitted on behalf of a Sole Proprietorship firm / Partnership firm / Joint Venture / Registered Company etc., then the tender shall be treated as having been submitted by the individual who has signed the tender. (iv) After opening of the tender, any document pertaining to the constitution of Sole Proprietorship Firm / Partnership Firm / Registered Company/ Registered Trust / Registered Society etc. shall be neither asked nor considered, if submitted. (v) A tender from JV / Partnership firm etc. shall be considered only where permissible as per the tender conditions. (vi) The Railway will not be bound by any change in the composition of the firm made subsequent to the submission of tender. Railway may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the Contractor

The balance sheet and all other financial documents attested/certified by the Chartered Accountant (CA) to substantiate fulfilment of Financial Eligibility Criteria should be with UDIN (Unique Document Identification Number), failing which the offer shall be considered as incomplete and will be summarily rejected without any further reference. ((Not mandatory since it is a single tender.). However tenderer may submit related papers)

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

The Tenderers are required to scrutinize carefully all clauses appearing in the Tender documents before uploading their bid

The Railway reserves the right to verify all statements, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the Railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of the Railway there under

In case of any information submitted by tenderer is found to be false forged or incorrect after the award of contract, the contract shall be terminated. Performance Guarantee and Security Deposit available with the railway shall be forfeited. In addition, other dues of the contractor, if any, under this contract shall be forfeited and agency shall be banned for doing business for a period of up to two years

Railways reserves its right to either cancel the tender or reject any or all the tenders without assigning any reasons thereof

The firm should upload Shramik Kalyan report on website 'www.shramikkalyan.indianrailways.gov.in regarding payment of engaged labours, Deduction of PF and ESIC ( if applicable) and the same should be attached at the time of raising of bill. Other wise bill will not be processed further.

General Conditions of the Contract (GCC), April 2022 with latest amendment/ correction slips is applicable to this contract.

The firm has to execute CAMC as per instruction laid down as SPECIAL CONDITIONS FOR AMC WORK ( Annexure-AA) attached along with tender document.