Operation And Maintenance of Rajbanshi Nagar Sports Complex with revenue model at Patna District.

• Experience & Similar Work Experience: The bidder must have a minimum 3 years of experience in operation/running or managing Government/PSUs/semi govt. bodies/private sports complexes or turf, and must have successfully operated at least one such sports complex or turf for at least one full year (12 months continuous duration) during April 2021 to June 2026. In this regard valid experience certificate/ work order needs to be uploaded. (subletting experience will not be entertained)

- In case of bidder submitting private experience, the bidder must submit the following documents:

- GST registration certificate (registered on or before 30th June 2023 under relevant head for carrying out services of running/operating Sports complex/turf) along with filled GSTR 1 for continuously any one year during April 2021 to June 2026. In Such GSTR 1, relevant category must be mentioned.

- To validate that the bidder has run private Sports complex or turf continuously for at least 12 months between April 2021 to June 2026, the bidder must submit a certificate and minimum 5 photographs validated/attested by local govt. authority such as District Sports Officer / Municipal body etc. specifically indicating that the bidder is running/has run the Sports complex/ turf continuously (with name and full address) for at least 12 months between April 2021 to June 2026.

- Affidavit (by director/proprietor/partner of bidding firm) before magistrate that the bidder is running/has run the Sports complex or turf (with name and full address) continuously for at least 12 months between April 2021 to June 2026.

• Financial Standing: Average annual turnover of at least ? 25 Lakhs over the last 3 financial years (2022-2023,2023-2024, 2024-2025), in this regard bidder need to upload UDIN mentioned P&L, Balance sheet duly signed by Chartered Accountants.

• Statutory Registrations: Valid GSTIN and PAN card in the name of the bidding firm/agency. Bidder need to upload valid copy of PAN card and GST registration certificate. (Note: EPF and ESIC registrations are exempted at the bidding stage but must be submitted prior to the signing of the agreement as per Clause 2.1.1).

• Non-Blacklisting Declaration: The bidder should not have been blacklisted or debarred by any Government Department, PSU, or Autonomous Body. In this regard bidder need to upload a Notarized affidavit on Rs. 100/- Non-Judicial stamp paper.

• Establishment in Bihar: The bidder must have a functional running establishment and office in Bihar. Valid relevant document for the same is to be submitted.

• If documents provided by bidder is found fake at any stage, then the BSBCCL may forfeit the EMD and may take suitable action against bidder.

• Concerned sports complex may be physically verified by the BSBCCL team during evaluation of tender and if claims are found to be incorrect, then the BSBCCL may forfeit the EMD and may take suitable action against bidder.

• BIDDER'S SUBMISSION CHECKLIST

?(Bidders are required to ensure that the following documents are uploaded on the e-procurement portal. Missing any document may lead to technical disqualification.)

Sl. No. Document Description Document Submitted by Bidder

1. Earnest Money Deposit (EMD) of ? 1,00,000/- Online Payment Receipt / Transaction ID/BG

2. Form A: Bidder's General Information On Official Letterhead (Signed & Sealed)

3. Form B: Financial Standing & Turnover UDIN mentioned P&L and Balance sheet certified/Audited by Chartered Accountants (Copy Attached)

4. Form C/C-1: Similar Work Experience Details Supported by Work order/Work Completion / Experience Certificates (Copy Attached) OR documents as specified for bidders having private work experience.

5. Proof of Experience (Minimum 3 Years) Contract Copies / Completion Letters OR documents as specified for bidders having private work experience.

6. Statutory Registrations (PAN & GSTIN) & other documents Self-Attested Photocopies of PAN and GST registration certificate, Establishment related valid documents.

7. Non-Blacklisting Affidavit. For non blacklisting affidavit- ?100/- Non-Judicial Stamp Paper (Notarized)

8. Financial Bid Format Online Submission Only (Price Bid)

• ?Penalty for Poor Maintenance: Any reported instance of poor management, upkeep failure, or cleanliness lapse will result in a penalty of ? 1,000/- per instance if the issue is not redressed within the stipulated timeframe. BSBCCL may impose higher amount of penalty poor management, upkeep failure, or cleanliness lapse reported/ found repeatedly.

• Seasonal Timing Adjustments: The Corporation reserves the right to formally modify the Government Pass Holder reservation timings during the winter season as deemed necessary.

• Termination for Breach: The contract shall be liable for termination in the event of a breach or failure to adhere to the agreed terms and conditions by the Agency.

• Manpower Deployment Shortfall: If the deployed manpower is found to be insufficient for smooth operations, the Corporation may direct the Agency to increase the deployment. Failure to comply with this directive will attract financial penalties.

• Default in Time-Bound Maintenance (Step-in Rights): The Agency is strictly bound to execute maintenance in a time-bound manner. In case of failure to resolve infrastructural issues, the Corporation will issue a notice. If the resolution remains incomplete despite the notice, the Corporation shall execute the repair using its own funds and resources to ensure the seamless functioning of the complex. The actual cost of such repairs shall be recovered from the Agency, along with an additional penalty amounting up to 100% of the repair cost.

• Structural Alterations: No extra construction or changes to the basic structure of the facility can be undertaken by the Agency without the prior written approval of the Corporation.

• Asset Inventory, Mandatory Handover & Damages: A comprehensive inventory list of all physical assets, equipment, machinery, and electronics shall be prepared by the Corporation and formally attached as a 'Mandatory Handover Schedule' at the time of issuing the Letter of Award (LOA) / signing the Agreement. This schedule shall be jointly verified, signed, and stamped by both the Corporation and the successful Agency during the official site handover and shall form an integral part of the contract. It shall be the absolute responsibility of the Agency to ensure all handed-over assets are maintained in top working condition without damage. In the event of loss or damage to these assets, appropriate recovery charges will be imposed on the Agency.

• Subletting Restriction: The Agency shall not transfer, assign, or sublet the contract or any part thereof without prior written approval of the Corporation.

• Force Majeure: Neither party shall be liable for failure to perform contractual obligations due to natural calamities, war, epidemic, or government restrictions.

• Dispute Resolution & Arbitration: In the event of any dispute arising out of this contract, the matter shall be referred to the Managing Director, BSBCCL, whose decision shall be binding. The seat of arbitration shall be Patna, and courts at Patna shall have exclusive jurisdiction.

• Exit Management: Upon expiry or termination of the contract, the Agency shall hand over the entire facility along with all assets in good working condition within 30 days.