Day to Day Maintenance of the Electrical System and Operation of 02 Nos. Package AC Plant at Kolkata Raj Bhavan Main Campus Premises.

Amount

Maintenance of Electrical Installation of all floors/ blocks of the entire campus (both inside and outside building) including maintenance of Main and Sub- Main LT Panel, with fittings arrangment for Compound lighting systems, etc with maintaining daily record for Current, Voltage of Main LT Pane. ( for 4 shift / day)

Operation of two Nos. Package AC Machines at Governor's Study Room at Raj Bhavan Main Campus Premises. ( for 2 shift / day)

Probable Shift of Duty & Man Power in Different Shift : The agency has depute manpower as given below. The said maintenance personnel should have sufficient experience for carrying out the maintenance work smoothly with due regard to safety. (Shift means 8 (eight) hours)

Morning ( 6.00 am to 2.00 pm) Skilled Electrician : 1 Semi-Skilled Electrician : 1 Unskilled Personnel/ Helper : 3

Evening ( 2.00 pm to 10.00 pm) Skilled Electrician : 1 Semi-Skilled Electrician : 1 Unskilled Personnel/ Helper : 3

Night ( 10.00 pm to 6.00 am) Skilled Electrician : 1 Unskilled Personnel/ Helper : 1

General ( 10.00 am to 6.00 pm) Skilled Electrician : 1 Semi-Skilled Electrician : 1

AC Operation from 6.00 am to 2.00 pm and 2.00 pm to 10.00pm Skilled Electrician : 1 + 1

SCOPE OF WORK:-

The Scope of maintenance of electrical installation includes Routine, Preventive and Corrective Maintenance of L.T. Distribution lines to each floor of all the buildings/ blocks (both residential & non-residential), entire wirings, BDB, PDB, VTPN, LT panels, Feeder Pillar Box, power & distribution cables, fittings & fixtures, Switch Boards, Power and Computer Points, Power outlet of all sorts of Air-conditioning Systems, Operation, configuration & repair/replacement of Timers for AC / Compound light, Compound Lighting including high mast, Electrical Installations/ distribution up to Switch Board/ Panel of Lift Machine Room & Pump Room and /or Kiosk of Pump for Water Supply system inside Kolkata Raj Bhavan Campus.

Cleaning & checking of all the fittings & fixtures, Panels, TPN & SPN DBs, SFUs & other Electrical Installations, as well as the Compound Light installations in a regular interval to keep them in a tip-top condition at the cost of the agency and the same must be recorded in log book.

Safety checking & cleaning of ceiling fans in a regular interval to keep them in a tip-top condition at the cost of the agency (ie. Split pin, Jam Nut, Cloth/Duster, Soup etc.) and report thereof to be submitted to the concerned AE/JE by the agency every three months i.e. four times in a year.

Switching On/Off of the common service lighting e.g. compound, corridors, staircases, meeting hall, HE's Study etc. As per movement of HE the Governor and other VVIPs will be the responsibility of the agency.

Checking and operating of ligths, fans, AC machines sound system etc. before every programmae organised inside Kolkata Raj Bhavan and report accordingly.

Checking and cleaning of all the electrical systems installed by the department in different suits before every VIP/VVIP visit and staying at Kolkata raj Bhavan and report accordingly.

Scope of work does not cover operation of lift, and other sophisticated electrical and electronic machineries like Computer, UPS etc. and other electrically operated gadets inside campus.

Inspection, testing and cleaning of all LT Panel & equipments by deployment of separate legally authorized qualified personnel having SCC/Workman’s permit as mentioned elsewhere in this contract with submission of IR/Earth Test Reports, Insulation test report (once in six months), Thirmal imaging scan report (once in two months and before VVIP programs) in the format prescribed by the Engineer-in- Charge.

Operation of 02 Nos. Package AC at Governor's study room almost daily basis.

Terms and Conditions:-

The rates for this contract shall be fixed and there shall be no variation of price during the entire period of contract.

The bill may be submitted quarterly

The agency shall maintain one Call Book which shall record all the calls alongwith remedial action taken, duly verified by the Junior Engineer/Assistant Engineer periodically.

Separate Log book is to be maintained for L.T. installation . The daily record of the Log book is to be signed by the licensed Supervisor of the contractor and verified & signed by concerned Junior Engineer & Assistant Engineer; and the same should be sent to the Executive Engineer through proper channel at the time of submission of bills.

Recording of various electrical parameters of different L.T. panel board, BDBs, Main switches etc, testing of Insulation Resistance, Earth Resistance etc. are to be made in Log book in regular manner and the necessary working report in this respect to be submitted monthly to the concerned Assistant Engineer & Junior Engineer. Thermal imager should be used in measuring/observing temperature rise of electrical equipments like , BDBs, L.T. panel boards, AC, Light fittings, etc. regularly to find out any abnormalities and the measurements are to be recorded in Log book compulsorily in proper manner every day.

In case, any abnormal reading is noticed, then the same should be rectified/set right immediately by taking prompt, appropriate & effective measures/actions by proper recording under intimation to the concerned Assistant Engineer & Junior Engineer.

All type of maintenance & operation tasks incl. proper testing, checking etc. with necessary action of preventive & corrective/rectifying measure in case of any fault/abnormality for Sub-stations within the compound are to be accomplished with proper care, safety & precaution measure and all these tasks are to be recorded in separate Log books, which are to be signed by highly skilled electrician & licensed supervisor deployed by the contractor duly verified & signed by concerned Assistant Engineer & Junior Engineer on regular basis.

The agency will check and clean all the ceiling fans exhaust fans, stand fans etc. to prevent falling down of those as a measure of safety and maintain a register mentioning fan numbers etc. including keeping those light fittings and fans clean as per the direction of Assistant Engineer or respective Junior Engineer.

All the ceiling fans of every Buildings are to be inspected, at least once in 3(three) Months, in respect of Split Pin, Jam nut, fan clamp & suspension arrangement etc. to avoid unwanted falling of Ceiling Fans, failing which responsibility will be fixed up upon the agency (in case of falling of ceiling fans). Report regarding physical condition of Split Pin & Jam Nut must be submitted quarterly in the format prescribed by the EIC.

All the fittings, fixture, panel board, PBDB, SPNDB Main-switches & other Electrical Installation inside all the block/floor/buildings as well as for compound lighting installation amust be kept in a tip top condition by cleaning of all the said electrical equipments, dusting off accumulated dirt, cobweb etc. once in a month, and all the cleaning materials like detergent etc. are to be supplied by the agency free of cost.

The agency will have to attend all the break-down/fault of any nature involving electrical installation within the scope of contract and restore the same with its own manpower, tools & tackles keeping entries in Log books mentioning type of faults, nature of work done, fault clearance time etc.

All incidents of breakdown shall be immediately reported to the concerned Junior Engineer & Assistant Engineer, or direct to Executive Engineer in exceptional circumstances.

All the maintenance staff of the contractor should have proper & constant vigilance and check to ensure that there is no sign of overheating, burning smell, discoloration or sparking/chattering at any of BDBs, panel boards, rising mains/substations, etc. due to overloading or loose connection/termination. Care should be taken to check any highly unbalanced loading at any point.

The weekly duty roster of the deputed staff should be submitted in advance.

The contractor shall issue identity cards to every member of his staff, regular or substitute. No staff will be allowed to perform duty without proper identity card and the agency shall have to assume responsibility for any untoward incident/situation.

The authorized licensed supervisor should attend the site regularly and in case of emergency he should attend without any delay and report the incident to the Engineer in Charge.

Frequent change of staff is not allowed. Substitute staff list shall have to be submitted at least one week in advance to the Junior/Assistant Engineer.

Recording of attendance should in the in the attendance register as per the direction of the EIC and shall be regularly checked and verified by the concerned Junior Engineer/Assistant Engineer. Monthly attendance report should be submitted along with the Bill.

The agency must have separate contact numbers preferably mobile phone numbers for his office and the deputed Supervisor (maintenance team) so that the communication can be easily made in case of urgency.

The space for sitting accommodation for the staff of the agency inside the compound will be provided by the PWD/user authority.

The Engineer-in-Charge reserves the right for re-allocation of duty to any or all member of the staff as per the requirement of the site or elsewhere.

Materials required as replacement during maintenance of electrical installations except minor ones like fuse wires, screws, nuts, bolts, washers, dusters etc will be supplied departmentally so far as practicable, through a separate Issue register to be maintained by the agency at site.

The replaced / dismantled materials generated for carrying out breakdown or preventive maintenance or due to civil renovation / dismantling work are to be carried out and deposited to the respective Section Office or any other locations within the compound by the agency by its own labour / arrangements / tools and tackles as per the direction of the Assistant Engineer concerned. If required, the agency will have to dismantle existing electrical installations in connection with any civil renovation / dismantling work and deposit the same to convenient locations as per the direction of the Assistant Engineer concerned by its own labour / arrangements / tools and tackles.

a) Routine checking and preventive maintenance of the electrical installation has to be carried out by the agency daily with a view to ensure uninterrupted power supply within compound. Any negligence in the part of the agency in complying with any of the above described terms & conditions causing inconveniences to public service will be viewed otherwise and is subject to unilateral penalty, be it detected on the spot of thereafter (even after payment).

b) Routine inspection of the electrical and allied installation shall be carried out by the agency every morning to ensure that all the light/fan socket outlets/ AC/ UPS and other items of work, as may be directed by Junior Engineer/ Assistant Engineer/ Executive Engineer from time to time are in order and action for restoration shall be taken immediately for faulty items.

In case of any breakdown caused by cable fault, etc. , the agency will have to restore the power supply either with the materials available with this department or arranging the same temporarily and safely till completion of permanent restoration work as may be directed by the Engineer-in-Charge.

Maintenance materials, viz. Incandescent lamps, Main switches, Power DB, SPN BDB, Main & Sub-main cables, fluorescent/LED tubes, Chokes, Ignitors, and Condensers etc. will be supplied by the Department. However auxiliary items like screws, nuts & bolts, washers, fuse wire, insulating tapes etc. will have to be arranged by the agency on its own expense.

No materials should be taken out of the maintenance site without the permission and necessary Challan of the site-in-charge.

The agency will take care to prepare the requisition of materials required for the maintenance within his jurisdiction well in advance and submit the same to the concerned Junior Engineer so that no delay in maintenance/repair / replacement cause trouble in the system & hampering of the service thereof.

The repairing of the different type of light fittings, ceiling fans, exhaust fans etc. have to be done by the agency incl. dismantling and re-fixing the same. (Materials to be supplied by Department). Rewinding of different types of fan is strictly prohibited.

The agency will also have to attend immediately all emergency calls at the site with staff, tools etc. on demand.

Any major shut down or fault should be brought to the notice of EIC immediately in writing and over telephone for further course of action.

Insulation test with the help of Megger for the entire Electrical Installation as well as earth resistance of the earthing installation for each building and also sub-station are to be carried out in the presence of concerned Assistant Engineer/Junior Engineer once in six months and the result thereof is to be furnished to the Engineer –In-Charge through proper channel alongwith the bill.

The agency must have separate offices & separate contact telephone nos. for his site office and main/head/branch office and the same should be intimated to this Department in writing. All telephone calls should be responded without delay.

The agency should be responsible for any damage in the installation due to mishandling / mal-operation done by his staff and shall be liable for the compensation for the same which would be recovered from the bill as per direction of E.I.C. and the accused staff should be replaced immediately.

If any kind of incapability & negligence are noticed in observing all the above-said terms & conditions, this Department posses the right to deduct the cost from the bills of the contractor on pro-rate basis as determined by the Engineer –In-Charge. In that case, the above-said contract may be terminated without issuing any notice whatsoever and stringent & punitive action may be taken against the contractor as may be decided by the Engineer-in-Charge or higher authority.

Valid workman’s permits, electrical licence, Diploma certificate, identity proof etc. are to be furnished for each electrician/workman, helper & Diploma Electrical Engineer/Supervisor engaged by the agency along with the name & contact mobile no. of the persons and all these information with supporting documents are to be submitted in written to the concerned Junior Engineer, Assistant Engineer & Executive Engineer.

The contract may be terminated by one month’s notice from either side.

Any negligence in the part of the agency in complying with any of the above-mentioned terms and conditions and/or causing inconvenience to public service will be viewed seriously and shall be subject to unilateral penalty, be it detected on the spot or thereafter (even after payment of bills).

The agency should have been responsible for any damage in the installation due to mishandling or mal-operation. If so, the cost for rectification or replacement will be recovered from the bill on proportionate and the incident will be counted while issuing the performance report.

The agency will have to maintain log books in such a manner so that at least one log book may always be made available at site as and when asked for.

Bills should be submitted quarterly or as per direction of EIC, keeping at least one spare log book at site. Payment will be made as per PWD norms against placement of bills supported by log book and duly verified by the Junior Engineer / Assistant Engineer.

Uniform, safety shoes, helmet, raincoat, umbrella, gumboot, torch/ emergency light, etc. and all types of tools and tackles are to be provided by the agency to its staff.

All the issues related to the safety of the staff should be taken care by the Agency itself.

In case of any mishap or accidental injury to any member of the staff deputed by the agency, the whole responsibility is to be borne by the agency but should be informed to the EIC immediately.

Any unethical/unruly attitude/behaviour or activity of the agency or any of his deputed staff should be viewed seriously and legal action would be taken accordingly by this end.

The philosophy of “Public Interest” would be the ‘motto’ of this maintenance contract. Any deviation may be viewed otherwise and action taken accordingly.

It will be the duty and responsibility of the agency to ensure strict compliance of the provisions of the contract. Should any major or recurring deviation or negligence be observed/detected in execution of the contract by the agency during any scheduled/surprise inspection of the higher authority, penal action will be taken with retrospective effect without any further reference/correspondence, and without any prejudice to the right of the Engineer-in-Charge to terminate the contract by invocation of any of the clauses of the contract.

The Executive Engineer/ Assistant Engineer the right to depute any both members of the maintenance staff to other site, in exigency of public service, restore normally or assist other team members working there.

Agency must provide an android phone having internet connection and incoming/outgoing facilities at the Electric Duty Room for emerency communication through whatsapp as per situation demands.

The Agency should have Provide Jackets to each Person Marking PWD, ELECTRICAL on the backside & Front side of this Jackets. During duty hours that should be wear.

The agency should pay at least the minimum wages to workers (inclusive of ESI & PF ) engaged as per prevailing State Govt. Law. It is desirable that age of workers engaged by the agency should neither below twenty years nor exceed sixty years.

BANERJEE CONCERN

UNION ENGINEERING COMPANY