SUPPLY OF PEDAL ADJUSTER CABLE ASSEMBLY FOR IMRH AND DBMRH

INTRODUCTION: RWR&DC has taken up design and development of 12.5-13 Ton AUW class Medium Lift Helicopter (MLH) for Indian Military services. There will be two variants of the MLH namely Indian Multi role helicopter (IMRH) for Airforce and Deck Based multi role helicopter (DBMRH) for Navy. As per customer requirement the helicopter should consists of Fully powered flight control system which should be powered by Dual Hydraulic System. In flight control system the Pedals are to be adjustable to ensure leg reach of different percentiles of pilots. To ensure the pedal adjustment, pedal adjuster cable will be provisioned in IMRH/DBMRH. The proposed specification contains technical data and requirements of Pedal adjuster cable for IMRH / DBMRH.

SCOPE: Purpose of this document is to specify the requirements of the pedal adjuster cable used to adjust the pedals position by pilot. The document intends to provide the top-level requirements of Pedal Adjuster cable, to enable framing of detailed technical specification by the vendor. This document may be subjected to update based on helicopter level design review or updated reports. This document categorizes the requirements into following sub-paragraphs for better elaboration, a. Technical requirements b. Testing requirements c. Reliability requirements d. Quality requirements e. Preservation, Package and storage requirements

APPLICABLE DOCUMENTS & REGULATIONS: The relevant and applicable portions of the regulations / standards listed in Table-1 shall be considered as a part of design, manufacture & testing of pedal adjuster cable. :

COMPLIANCE PRIORITY n case of deviations between the contents of this technical requirements document (TRD) and the documents listed above, then the requirements of this TRD shall be complied. The list given above is indicative and not exhaustive. If there is a revision of the listed standard or if the listed standard is superseded by another standard, then the latest applicable standard needs to be considered. Prospective manufacturer should ensure that all the applicable standards required for the full type certification, w.r.t military requirements are covered.

DESCRIPTION OF THE SYSTEM: Flight Control system transmits Pilot inputs from cockpit to the Hydraulic Actuators through control rods, levers / bell cranks. Control System of helicopter consists of four channels. They are (1) Collective Channel (2) Cyclic-Longitudinal Channel (3) Cyclic-Lateral Channel (4) Directional Channel. Proposed pedal adjuster cable assembly and its installation on the Helicopter are shown in Figure-1. Pedal adjuster cable assembly is used on ground by the pilot before every flight to adjust the position of the Pedal to suit his leg reach and it is a one-time adjustment per flight for a particular pilot.

TECHNICAL DATA AND REQUIREMENTS:

MECHANICAL REQUIREMENT:

Length(approx.) Refer Figure-2 (final length will be provided during PDR)

Weight (approx.) ≤ 1.0 kgs

Working Load ≤ 104N at the end of the cable .

Limit Load : 1000 N

Ultimate Load :1500 N

Maximum Backlash : Backlash under operating / working load for full length at Tension only: 2 mm

Travel/Stroke: Cable handle should have a provision to pull for 12.5 mm to adjust the pedal.

Endurance: 25,000 endurance cycles to be carried out as per MIL-PRF- 7958D, Para 3.5.4 with a load of 112N(25lb).

Bend radius : Casing needs to be flexible with minimum bend radius of 100 mm

Friction:Friction in the cable should be maintained to minimum possible value. Minimum achieved value to be specified by the vendor.

OPERATIONAL REQUIREMENTS Pedal adjuster cable shall be designed to enable the adjustment of Pedal when it’s handle is pulled. Further, when the cable’s handle is released, it shall facilitate the locking of Pedals by means of engagement of gear tooth mounted to its extreme end with the toothed sector.

PERFORMANCE REQUIREMENTS The pedal adjustable cable shall be designed to withstand 1.5 times the design limit loads in tension without any failure.

GENERAL CHARACTERISTICS Handle should be engraved ‘PEDAL ADJ’ as shown in Figure-1

MATERIALS All materials used in the fabrication of control cable or its components shall be of aerospace standard, which by experience or tests have established their suitability for use. The choice of materials and protective treatments, if any, shall be such as to avoid impairment in its strength or effectiveness due to corrosion, weathering, abrasion or other deteriorating causes during service.

TEST REQUIREMENTS

GENERAL The pedal adjuster cable should be tested and qualified as per details & standards mentioned in this specification. All the tests shall be conducted as specified and a detailed report shall be submitted to RWR&DC.

QUALIFICATION TESTS These shall include the following:  Operational load test  Limit load test  Ultimate load test  Endurance test  Environmental tests

OPERATIONAL LOAD TEST The test has to be conducted as per MIL-PRF-7958D, para 3.5.1. apply dead weight as per table given below and operate the cable for a stroke of 25 mm and measure the operating force at the handle.

LIMIT LOAD TEST Tensile load of 1000N should be applied at the ends of cable assembly. After holding the load for 5 seconds, the loads shall be released and the terminals shall be measured. The permanent increase in overall dimensions measured in the direction of load shall not exceed 1 mm per meter length of the cable.

ULTIMATE LOAD TEST Apply load at the ends of the cable assembly till it breaks. Record the breakaway load and it should not be less than 1500N.

ENDURANCE TEST 25,000 endurance cycles to be carried out as per MIL-PRF- 7958D, Para 3.5.4 with a load of 104N(23lb).

ENVIRONMENTAL TESTS. Environmental tests shall be conducted as per MIL-STD-810H. Any changes required to these tests shall be mutually agreed.

Temperature Tests: Condition: The pedal adjuster cable assembly shall be tested for extreme temperature conditions listed below. No Damage Storage Temperature Range: - 55 to + 85 Deg C Outside Ambient Air Temperature Range: - 45 to + 55 Deg C

Humidity Tests: Condition: During low level Marine Operations expected relative humidity level is ≥ 95%. This Test shall be conducted as per Method 507.6 of MIL-STD-810H & data given in Para 2.4 b.

Salt Fog Test: Condition: Shall be compatible with adequate external protection for use under saline environment such as in low level flights in sea coast. This Test shall be conducted as per Method 509.7 of MIL-STD-810H

Vibration Test Condition: Dedicated Resonant Frequency Search Test to ensure that no Resonant Frequencies exist near to Tail rotor dominant excitation frequency of 16.72Hz and its harmonics of 66.87 Hz for IMRH & DBMRH.

Shock Test: The pedal adjuster cable should be tested for Transit Drop and Bench Handling Shocks with proper packing as per Procedure IV & VI respectively as called in Method 516.6 of MIL-STD-810G

RELIABILITY AND MAINTAINABILITY The pedal adjuster cable shall be “On Condition” type with no specific periodic maintenance after installation on to the helicopter.

QUALITY ASSURANCE REQUIREMENTS

SAFETY ANALYSIS Vendor has to carry System Safety Analysis (SSA) & Functional Hazard Analysis (FHA) and the document to be submitted to HAL.

TECHNICAL SUPPORT FOR CONTINUED AIRWORTHINESS

Technical support during integration, bench testing, ground / flight testing and certification with respect to resolving technical problems snags / failures observed during operation.

Vendor to provide detailed defect investigation reports on failures / defects during operation and incorporate improvements / modifications in consultation with certification authorities as necessary and provide the Report to HAL.

After certification on helicopter, vendor to provide update on any Part number changes, Revision / Issue changes, modification status etc. along with reason / justification and support documents such as ECN / SB / SIL / SL etc. as applicable.

Issues regarding obsolescence and actions to overcome the same to be informed well in advance for concurrence of HAL for supporting existing fleet.

PACKING, STORAGE & DELIVERY REQUIREMENTS

IDENTIFICATION OF THE UNIT & CODIFICATION Pedal adjuster cable assembly shall be marked with required details like manufacturer's name, Part & serial numbers, modification status, date of manufacture, etc.

PRESERVATION & PACKING Pedal adjuster cable assembly shall be protected from outside atmosphere and shall be sealed in a proper enclosure. Equipment supplied shall be packaged and delivered in undamaged and fully serviceable condition.

STORAGE OF EQUIPMENT Storage temperature range is -55 deg C to +85 deg C. Shelf life of Pedal adjuster cable assembly shall be provided

DELIVERABLES FROM VENDOR

Organization approval certificates of the firm from aviation authorities and quality Organizations.

Relevant assembly, Sub-Assembly, interface details and installation drawings with sectional details wherever necessary and material schedules. 3D CAD model of Pedal Adjuster Cable in Parasolid or STEP format.

Technical specification based on TRD.

Failure Modes and Effects Analysis (FMEA) document as per SAE ARP4761.

Qualification Test Plan (QTP) for approval from HAL and Indian certification authority.

Qualification Test Report: On completion of all the Qualification Tests, Final Qualification Test Report (QTR) approved by appropriate quality control agency shall be submitted to HAL. In case any of the Qualification Test requirements are cleared on Similarity Basis, Design Statements to cover the same & all the necessary supporting documents shall also form a part of the QTR.

Report of compliance to MIL-PRF-7958 & MIL-STD-810H.

Compliance document showing paragraph wise compliance to the technical requirement document.

The complete type record consisting of test report on record of failures, defects and modifications, analysis and summary approved by the appropriate authority shall be submitted prior to shipment of prototype units.

Declaration of Design & Performance (DDP): On completion of all the Qualification Tests, a Final DDP, duly signed by the Design & Quality Authorities of Supplier, shall be issued for use of Cable on IMRH/DBMRH, without any limitations.

In case the Equipment is Type Certified by the Military Airworthiness Authority of the Country of Origin, copy of the same shall be provided to HAL for records.

Acceptance test procedure (ATP) and test report for each batch.

Acceptance test report (ATR) approved by the appropriate quality control agency shall be supplied with each unit.

Quality assurance procedures and documents (Quality manual)

Storage & Preservation manual, Description & Operation manual and Installation manual

Component Maintenance Manual (CMM).

Pedal Adjuster cable in all respect ready to fit on helicopter

Certificate of Conformance (COC) shall be supplied with each Pedal adjuster cable assembly to HAL

Vendor is required to provide HAL all necessary support for obtaining installation clearance from military and civil certification authorities

GENERAL TECHNICAL REQUIREMENT

Description

Qualification Criteria: Experience in design, development, certification and supply of similar Pedal Adjuster Cable assemblies for aircraft industry. Please attach a Previous purchase Order copy in tender documents

Delivery: For Development Phase: NRC for Development phase: T0 + 18 months RC supplies for Development Phase: T0 + 18 months (6 Nos.) T0 + 24 months (6 Nos.) T0 + 48 months (6 Nos.) T0 + 54 months (6 Nos.) For Production phase: 2033: 27 Nos. 2034: 53 Nos. 2035: 79 Nos. 2036: 79 Nos. 2037: 79 Nos. 2038: 79 Nos. 2039: 79 Nos. 2040: 79 Nos. 2041: 80 Nos. 2042: 53 Nos. T0- Date of Placement Purchase Order

Warranty: The warranty period shall be thirty six (36) months from the date of receipt and acceptance of goods at HAL.

Local Content: Indicate the % of local content in design, development and supply of Pedal Adjuster Cable for IMRH as per TRD No. RC/MLH/FCS/TRD/001 Iss- I, Rev- A dated 04/10/2025

Local Content Certificate: Self Certificate for Local content to be enclosed as per the format enclosed in the Tender. (Attached/not attached)

ITEM DESCRIPTION

PEDAL ADJUSTER CABLE ASSEMBLY FOR IMRH & DBMRH PROJECTS shall be as per Technical Requirement Document No: RC/MLH/FCS/TRD/001 Iss- I, Rev- A dated 04/10/2025

Description

This Request for Quotation (RFQ) is for CLASS-I & II INDIAN LOCAL SUPPLIER for supply of subject items. Quote received from Class-I and Class-II Indian Local Supplier only will be considered & accordingly only Class-I and Class-II Indian vendors needs to participate in the Tender. Quotes received from foreign source / Non-Local Suppliers will not be considered and will be rejected.

Tender Due Date: The due date for submission of quote is mentioned in the RFQ. Bidder is requested to submit their quotation within the due date & time of RFQ.

Validity of Quotation:- Price quoted should be net and unless otherwise specified should remain valid for our acceptance for a minimum of 180 days from the closing date of enquiry and the offered materials should be perfectly kept under provisional reservation for this quotation

Submission of Bid:

The bidder is required to submit response to bid through e-Procurement portal and upload their technical and Price bid in the e-Portal only. Bids submitted through any other modes except HAL e-procurement portal will not be considered for evaluation.

Bidders are requested to submit their proposals (Technical cum non price bid and Price bid separately) online at HAL’s e-procurement portal (https://eproc.hal-india.co.in or link to e-Procurement through www.hal-india.co.in). Tenders submitted other than e-procurement portal will not be considered and will be rejected (No Hard copies of Technical and Price bid should be submitted). HAL is not responsible for delays / problems faced if any with internet, etc. Hence you are requested to submit the bids on-line well before the tender due date and time.

Only Signed Omnibus Integrity Pact or Standalone Integrity Pact in duplicate, Self Certification & Auditor Certificate for Local Content should be forwarded / submitted to HAL, RWRDC in a sealed cover superscribing tender no. & due date. ( Integrity Pact is applicable where total quoted value is equal or more than 5 Crores).

Procedure for obtaining Digital Signature Certificate (DSCs), its installation, procedure for Log in using DSCs and System Requirements documents are available in our e-portal website https://eproc.hal-india.co.in. In case bidders have any problem during download of Tender Documents and Upload of their Bids, they may directly approach HAL Help Desk 24/7 through following. Email: [email protected] Ph: 080-22323697 / 98 You may also put a copy to us on email: [email protected] for follow up at our end.

For two bid system, technical bid will be opened on the tender opening date. Only those Bids will be evaluated, which are found to be fulfilling all the requirements of the RFQ, both technically and commercially. After technical evaluation, the Price bids of only technically acceptable bidders will be opened. The bidder, whose price is arrived as lowest as per Evaluation criteria will be declared as L-1 bidder by Buyer.

When submitting your offer, please ensure that you have responded categorically against each technical / commercial terms. Your compliance / acceptance to each of our terms should be indicated clearly. In case, HAL terms and conditions are not acceptable, you may quote counter terms and conditions. When counter terms and condition of business have been offered by the bidders, HAL shall not be deemed to be governed by such terms and conditions unless written acceptance thereof has been given by HAL. Any technical clarifications required may be obtained before submission of quotations (10 days before due date). No ambiguity / request for changes in price/scope will be entertained after submission of quotation.

Late Bid:

Bid received after the due date and time specified in the tender shall be considered as Late Bid and will not be considered.

HAL will not be responsible for inability of bidder to upload the Bid documents in e-procurement portal.

HAL reserves the right to reject late or incomplete bid.

Opening of Tenders: Technical bid against this RFQ would be opened on next working day of closing date of RFQ. In case due to various administrative reasons, the quotations are not opened on that day, the same will be opened on subsequent working day. Interested bidders may witness the tender opening online by logging into HAL e-Procurement portal.

Tender Evaluation :

The tender will be evaluated on total package basis on landed cost up to HAL, RWRDC including the development phase & production phase requirement as per Price Bid Format. Bidder has to quote the Prices in the Part-III (Price Bid Format) only.

Bid with lowest price conforming to the specification will be considered for placement of order.

Conditional discounts will not be considered in evaluation of tender.

In respect of two bid system, technical bid will be opened on the tender opening date. After technical evaluation, the Commercial bids of those bidders who are technically acceptable will be opened.

Applicability of the Taxes (IGST/CGST etc.) should be explicitly indicated by the bidder in his response in percentage. In the absence of this input the offer would be considered all inclusive.

The total quoted prices in Part-III (Price Bid Format) will be evaluated on Package basis on landed cost up to HAL, RWRDC for arrival of L1. Bidders has to quote their price very carefully as additions / alternations will not be allowed after submission of bid.

Initially, the Purchase Order for items required for Development phase will be placed by HAL, RWRDC Division. Purchase Orders for series production requirement, spares of production phase and other items will be placed by HAL production division based on the firm order from HAL's customer. Issuance of this RFQ does not create any obligation whatsoever on HAL to place orders for series production.

After opening of Price bid, bidders have to provide price break up of all the major sub-assemblies, items, accessories, installation commissioning charges, qualification testing and documentation etc, if required by HAL.

Mere opening of Technical qualified bid & price bid does not guarantee the placement of order on supplier.

The following loading factors will be considered for commercial evaluation:( if respective Tender/RFQ clauses are not agreed by the vendors)

Payment Term (PT) Factor : Max. Loading Factor- Actuals ((T/ 12)*(R+2)/100*QA) (for Advance Payment) T= Advance duration in Months QA= Extent of Advance payment in Quoted price R = Marginal Cost of Funds-based Lending Rate (MCLR) per annum

Liquidated Damage (LD Factor) (LD @ 0.5% per week of delay maximum up to 10%) Max. Loading Factor- 10% (10-L) *Q/100 Where, Q – Quoted Price L – Maximum rate of LD indicated by Bidder However, LD per week rate shall remain unchanged.

Warranty (WA Factor): Max. Loading Factor- Actuals 0.03*Q*(WR-WQ)/12 Q = Quoted Price WR- Warranty in Months as per RFQ WQ- Warranty Offerd in Months

Restrictions on procurement from bidders from a country which shares a land border with India:

Any Bidder from a country which shares a land border with India will be eligible to bid in any procurement whether of goods, services (including consultancy services and non-consultancy services) or works ( including turn key projects) only if the bidder is registered with the Competent Authority. Further, any bidder (including bidder from India) having specified Transfer of Technology (ToT) arrangement with an entity which shares a land border with India, shall also require to be registered with the same Competent Authority.

"Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain contexts) means any person or firm or company, including any member of a consortium or joint venture (that is an association of several persons, or firms or companies), every artificial juridical person not falling in any of the descriptions of bidders stated herein before, including any agency branch or office controlled by such person, participating in a procurement process.

Bidder (or entity) from a country which shares a land border with India” for the purpose of this order means:- a) An entity incorporated, established or registered in such a country; or b) A subsidiary of an entity incorporated, established or registered in such a country; or c) An entity substantially controlled through entities incorporated, established or registered in such a country; or d) An entity whose beneficial owner is situated in such a country; or e) An Indian(or other) agent of such an entity; or f) A natural person who is a citizen of such a country; or g) A consortium or joint venture where any member of the consortium or joint venture falls under any of the above.

“The Beneficial owner“ for the purpose of (III) above will be as under:

In case of a company or Limited Liability Partnership, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person(s), has a controlling ownership interest or who exercises control through other means. Explanation— a. “Controlling ownership interest“ means ownership of, or entitlement to more than twenty-five per cent of shares or capital or profits of the company; b. “Control" shall include the right to appoint the majority of the directors or to control the management or policy decisions including by virtue of their shareholding or management rights or shareholders agreements or voting agreements;

In case of a partnership firm, the beneficial owner is the natural person(s) who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement to more than fifteen percent of capital or profits of the partnership;

In case of an unincorporated association or body of individuals, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement to more than fifteen percent of the property or capital or profits of such association or body of individuals;

Where no natural person is identified under (1) or (2) or (3) above, the beneficial owner is the relevant natural person who holds the position of senior managing official;

In case of a trust, the identification of beneficial owner(s) shall include identification of the author of the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any other natural person exercising ultimate effective control over the trust through a chain of control or ownership.

An agent is a person employed to do any act for another, or to represent another in dealings with third person.

The successful bidder shall not be allowed to subcontract works to any contractor from a country which shares a land border with India unless such contractor is registered with the competent authority

The registration shall be valid at the time of submission of bid and at the time of acceptance of bid.

If the bidder was validity registered at the time of acceptance / placement of order, registration shall not be a relevant consideration during contract execution.

A bidder is permitted to procure raw material, components, sub-assemblies etc. from the vendors from countries which shares a land border with India. Such vendors will not be required to be registered with the Competent Authority, as it is not regarded as "sub-contracting". However, in case a bidder has proposed to supply finished goods procured directly / indirectly from the vendors from the countries sharing land border with India, such vendor will be required to be registered with the Competent Authority.

A certificate is to be furnished by the bidder stating “ I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country; has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.[Where applicable, evidence of valid registration by the Competent Authority shall be attached].”

A certificate is to be furnished by the bidder in case of specified ToT stating “ I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement. I certify that this bidder does not have any ToT arrangement requiring registration with the Competent Authority. OR I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement. I certify that this bidder has valid registration with the competent authority to participate in this procurement

Purchase Preference Policy (Preference to make in India): In line with Public Procurement (Preference to Make in India), Order 2017 & its amendments issued by Govt. of India from time to time & with a view to support the Indian industries, HAL has implemented “Purchase Preference Policy”. The “Purchase Preference” is applicable for the “Class-I Local Supplier” for the goods/services/works covered in this tender subject to the Terms & condition of Purchase preference clause. Note: (a) The subject item falls under INDIVISIBLE category. (b) Minimum local content for Class-I local supplier is 50% and for Class-II local supplier is 20%. (c) The offers sought only from Class-I and Class-II local suppliers. The bidders are requested to go through the same & submit the bids accordingly and provide the compliance for the same. Bidder has to refer the Additional Terms and Conditions (Appendix-A (Type I & II)) and provide your compliance by indicating Complied against this column..

Only Class-I & Class-II Local suppliers are eligible for participation in this tender & the bidders should indicate the percentage of local content & provide the necessary supporting documents as per RFQ. The bidders not meeting the above criteria will be summarily rejected.

All the bidders should provide a “Self Certification” along with technical offer indicating that the item offered meets the minimum local content as called for in the tender and provide the % of local content along with details of the location(s) at which the local value addition is made.

Format for Certification for “Local Content” is attached in this Tender/RFQ Documents. Type-I- Format for “Self-Certification” for “Local Content” (<10 Crores) Type – II-Format for “Auditor’s Certification” for “Local Content” (> 10 Crores) Vendor to provide appropriate certificate as per the quoted value.

MSE Clause:

As per the directives of Govt. of India, Ministry of Micro, Small and Medium Enterprises ( MSME MSMED ACT 2006) HAL has earmarked to annually procure 25% worth of goods / Services from Indian MSEs (Micro, Small and Medium Enterprises) with a sub target of 4% out of these 25% from MSEs owned by SC ( Schedule Caste ) / ST ( Schedule Tribe ) Entrepreneurs and sub target of 3% out of these 25% from MSEs owned by Women Entrepreneurs .

The bidders who fall in MSEs sector need to indicate the same and provide the documentary proof (With validity) along with the offer for our consideration. Further if any of the MSEs fall under SC/ST & Women Enterprise category they may indicate the same and submit the needful documentation accordingly.

Special Preference to MSEs (Micro, Small Enterprises): The participating MSE may be allowed to supply 100% of total tendered quantity subject to the quoted price of MSE falls within the band of L1+15% and such MSE agrees to match with L1 price (where L1 is non-MSE vendor).

MSE vendors to indicate Category /Classification and enclose recent valid Udhyam certificate as per the latest circulars issued by Govt of India.

Purchase Preference in respect of MSE owned by a SC/ST or Woman Entrepreneur: With a view to promote such MSEs In case of an MSE owned by SC/ST/Woman entrepreneur is willing to accept L1 price, when their quoted price is within L1+15% range, preference would be given to them with first preference to MSE owned by SC/ST entrepreneur, second preference to MSE owned by Woman entrepreneur and then to other MSEs.

Simultaneous Purchase preference to MSEs and Class-I local suppliers shall be as per the Circular issued by DoE, MoF for Concurrent application of PPP-MSE Order,2012 and PPP-MII Order,2017.

Quantity:

The quotation must be in the unit in which the quantity is indicated in the enquiry. If it is otherwise, conversion data must be furnished.

HAL reserves the right to order quantity less than indicated in the enquiry/ quoted for by bidder, at the prices quoted, without any reference to the bidder.

Import Content: Indian vendors should quote in Indian rupees only. Indian vendors who import certain materials, accessories etc. from foreign sources, while manufacturing the product, need to provide import content in value or in % w.r.t. your offered prices. This is a mandatory requirement for Indian Vendors. However Order will be placed in Indian currency and Payment will be made in Indian Currency. This information of import content should be indicated in the price bid format. Please indicate compliance that you had indicated the import content in the price bid format. In case, the purchase order is awarded to you where you had indicated the import content, you need to provide the list of items being imported based on HAL request. Any Exchange rate variation in this regard will have to be borne by the bidder themselves.

Applicability of Exchange Rate Variation : (YES/NO) If the products/items/materials quoted by the Indian vendors involves import content, then the value of import content needs to be indicated in the offer (in FE). Further, vendor should indicate whether Exchange Rate Variation (ERV) is applicable on the FE content declared by the vendor. If ERV is applicable, ERV reckoning date shall be the last date of submission of commercial bids (i.e. due date of the tender). For purpose of making ERV payment, actual value of import (to be supported by BOE, etc.) or declared value of import in bidders quote whichever is lower to be considered for calculation of ERV based on TT selling rate on the date of BOE. Exchange rate variation on the higher side, shall be paid by the HAL and similarly any exchange rate variation on lower side i.e. price reduction, to be passed on to HAL.

Other conditions

Vendors (OEMs) while submitting the proposal should categorically declare that items quoted by them are their newly manufactured items and are not resold (2nd sale).

Quotation should accompany the detailed catalogues and literature (if applicable)

When counter terms and conditions have been offered by a Bidder, HAL shall not be deemed to be governed by such terms and conditions unless specific written acceptance thereof has been given by HAL.

Any terms & conditions which has not been the part of the bid or Purchase Order, if put forward in subsequent correspondence, shall not be considered by HAL.

Disregard of any instructions, may result in your offer being ignored.

Canvassing by bidders in any form, including unsolicited letters on bid/s submitted or post tender corrections shall render the bid/s liable for summary rejection.

HAL reserves the right to cancel the tender without assigning any reasons thereof. The decision of HAL is final in this regard.

SUPPORTING ADDITIONAL DOCUMENTS: The Bidder/s agrees to submit such document/s like submission of Integrity Pact / supporting additional documents etc., if required or as called for in RFQ, subsequent to opening of the Bid and before finalizing the contract or PO, depending upon the then circumstances and decision of HAL. Any failure to submit such document/s or Integrity Pact in HAL given format, shall amount to rejection of the bid, which decision shall be at the discretion of HAL.

Conflict of Interest:

Non-conformities between Figures and Words: In case of non-conformities/errors are observed in responsive bids between the quoted prices in figures and in words. This situation normally does not arise in case of e-Procurement. This should be taken care of in the manner indicated below: If, in the price structure quoted for the required goods, there is discrepancy between the unit price and total price (which is obtained by multiplying the unit price by the quantity), the unit price shall prevail and the total price corrected accordingly; If there is an error in a total corresponding to the addition or subtraction of sub-totals, the sub-totals shall prevail and the total shall be corrected; and If there is a discrepancy between words and figures, the amount in words shall prevail. Such a discrepancy in an offer should be conveyed to the bidder asking him to respond by a target date and if the bidder does not agree to HAL's observation, then the bid is liable to be rejected.

The Vendor need to comply with sustainability criteria and legal requirements of environment or pollution control and other mandatory and statutory regulations or internal guidelines, if any, applicable from time to time, for the goods/services under procurement.

Price

The prices quoted should be firm and fixed till execution of contract/PO and exclude subsequent claims or price increase of any kind. The bidder is required to indicate prices against individual line items in the Price Bid Fromat.

Price quoted should be on F.O.R. Destination basis, for delivery at HAL Stores inclusive of all charges including transit insurance.

Indian Bidder should quote in Indian Rupees and payment will be made in Indian Rupees.

Bidders should clearly mention whether the prices hold good when the full quantity of enquiry is not ordered but only a part of it. Unless otherwise mentioned, it would be assumed that the rates hold good even when lesser quantities than those enquired of are ordered. Any increase in prices at a later date for ordering lesser quantities will not be agreed to.

Conditional discounts will not be considered in evaluation of tender.

Price Variation Formula:-

Goods and Services Tax (GST):

GST Registration Status:

GST Registration Number (15-digit GSTIN):

Composition scheme:

Exemption from Registration:

HSN Code and GST Rate:

TDS for GST: Applicable TDS as per the prevailing guidelines of Government of India will be deducted while making payment.

Payment Terms:-

Delivery Schedule: a. Delivery Lead time for Development Phase NRC to be T0 + 18 months (T0 is date of acceptance of Purchase Order)

Delivery Terms: FOR HAL, RWRDC Division

Warranties:-

Vendor warrants as follows: i) All items delivered are free from defects in materials and workmanship. ii) All items delivered are in conformance to the specification and are fit for the intended purpose. iii) It shall be ensured that HAL shall have clear and undisputed title to the goods supplied under the contract.

The warranty period shall be thirty six (36) months from the date of receipt and acceptance of goods at HAL. The vendor shall be responsible for any defects that may develop due to faulty materials, design or workmanship and shall remedy such defects at his own cost when called upon to do so by HAL who shall state in writing in what respect the portion is faulty. If it becomes necessary for the vendor to replace or renew any defective portion of the goods the vendor shall make such replacement or renewal without any extra cost to HAL.

During warranty minimum uptime of 95% shall be ensured failing which warranty period shall deem to be proportionately extended. During warranty period equipment shall be replaced/repaired free of cost including any to & fro freight/insurance involved. Vendor shall attend to warranty calls immediately.

Warranty is assignable by HAL to its customer and HAL's customer will have all rights and benefit of the warranty clause

The cost of repair / replacement inclusive of to & fro charges of defective System would be borne by the seller. All warranty repairs / replacements need to be effected expeditiously so that program schedules are not unduly compromised.

Post-Warranty Service: Arrangements for after sales service and maintenance (authorized service centre) in India on site during warranty & post warranty period should be clearly indicated providing with name, address, phone, Mob no, email Id of the contact person, infrastructure along with spare parts inventory held by your Authorized Technical Service Center. The Vendor to indicate the validity period of authorization for the technical service center.

Liquidated Damages:-

Repeat Order:

HAL reserves the right to place repeat Order (single order or multiple orders) up to 100% of the value of the original order (statutory levies shall be paid as applicable) within 12 months from the date of completion of the original order. The prices, terms and conditions of the repeat order shall be the same as that of the original. However, placement of repeat order is not guaranteed and this will be at the sole discretion of HAL.

Repeat Order can be placed by any Division/Office of HAL including the Division/Office which has originally placed the purchase order.

The Vendor need to comply with sustainability criteria and legal requirements of environment or pollution control and other mandatory and statutory regulations or internal guidelines, if any, applicable from time to time, for the goods/services under procurement

Bank details: Indian Vendors to provide Bank mandate form signed by Bank or cancelled cheque along with tender documents. In case of placement of order same details will be indicated in purchase order and payment will also be made to the same account only.

Security Deposit: Security Deposit is a mandatory requirement and if Bidder fails to comply for submission of SD, such bid/s will be summarily rejected.

In case the supply order / contract is not executed to the entire satisfaction of HAL, the Security Deposit will be forfeited.

No claim will be entertained against HAL either in respect of interest, if any due on the security deposit or depreciation in value.

On due performance and completion of the contract in all respects, the security deposit will be returned to the vendor, without any interest, upon return in good condition of any specifications, drawings, samples or any other property belonging to the purchaser, which may have been issued to the vendor

In case the vendor fails to submit the requisite Security Deposit within the stipulated time or any extended time, it may be treated as a withdrawal of an offer by the L1 bidder, and the case may be retendered, besides taking necessary punitive actions including forfeiture of EMD, deregistration and debarment of such Vendors.

In case of Micro & Small Enterprises (MSEs) and Startups only, Insurance Surety Bond may be accepted at par with Bank Guarantee for Security Deposit. Insurance Surety Bond should be submitted in HAL Standard Format as per Appendix-E.

1. All the Bank Guarantees are to be issued on Non Judicial Stamp Paper for such value as applicable in the place of issue of BG as per the applicable Stamp act in that state. 2. The stamp paper for issuing BG should be purchased by the vendor in the following manner First Part in the stamp Paper: " In the Name of the Bank issuing the BG" Second Party in the Stamp Paper:" In the name of the Beneficiary under the BG ie Hindustan Aeronautics Limited" Purchaser of Stamp Paper: " In the Name of the vendor on whose behalf the BG is issued". HAL bank details are as follows for sending BGs through SFMS. STATE BANK OF INDIA IFB BRANCH BANK ACCOUNT NO: 00000039008027200 IFSC CODE: SBIN0001114

Statutory Variation Clause: Unless otherwise stated in the contract, statutory increase in applicable GST rate only during the original delivery period shall be to Procuring Entity’s/Buyer account. Any increase in the rates of GST beyond the original completion date during the extended delivery period shall be borne by the Vendor. The benefit of any reduction in GST rate must be passed on to the Procuring Entity/Buyer during the original and extended delivery period. However, GST rate amendments shall be considered for quoted HSN code only, against documentary evidence, provided such an increase of GST rates takes place after the last date of bid submission.

Integrity Pact:

Integrity Pact (IP) as per HAL format enclosed shall be duly signed by the bidder along with the witnesses. Failure to sign Integrity Pact as per HAL’s standard format may lead to rejection of offer. In case of submission of offer through e-portal, scanned copy of the signed Integrity Pact also need to be submitted along with your offer and in parallel, the hard copy of original singed IP should reach HAL by post. The submission of Integrity Pact without deviation is a mandatory requirement

It is requested to forward the original signed Integrity Pact (as per HAL format enclosed with the tender ) to the following Contact Person and Address: Address of the Division/Dept. : Rotary Wing Research and Design Centre (RWRDC) Hindustan Aeronautics Limited Vimanapura Post, Bengaluru - 560017 Contact Person Name/Designation : Shri BN LAKSHMANA, DGM (IMM)-RC Tel No. : +91-80-22327173

In respect of IP and its monitoring authority i.e. the Independent External Monitor (IEM), who is appointed by HAL, in line with the communication received from Central Vigilance Commission (CVC). The present IEMs are: 1. Shri Sunil Kumar Bansal, IPS (Retd.) Email id: [email protected] 2. Shri Chaitanya Kumar Varma, CE&MES (Retd.) Email id: [email protected] 3. Shri Ashok Kumar Tripathy, IAS (Retd.) Email id: [email protected]

The bidder may approach the IEM nominated only for IP related issues. Any other specific clarifications/query/status with reference to tender and request for validity, extension of the tender etc., should be forwarded to concerned tender issuing HAL Officer

Both Omnibus IP and Standalone IP formats are enclosed with RFQ/RFP. In case if Bidder has already signed Omnibus IP with any other Divisions of HAL and validity of the same exists for this contract period, then Bidder may forward the copy of the same. If mnibus IP is not signed, then Bidder may choose to execute either of the IP formats i.e. Omnibus IP or Standalone IP

Parallel Arrangement: Any Order awarded to the successful bidder as a result of this tender, will be on non-exclusive basis. HAL reserves the right of entering into parallel contract(s)/ release parallel Order(s) with any other firms now or hereafter.

Packing:-

Receipt & Despatch:

Quality & Workmanship:

Generally the stores shall be of the best quality and workmanship. Vendor shall comply with the contract in all respects be to the satisfaction of HAL. Where tenders are called for in accordance with ‘particulars’, the vendor’s bids to supply in accordance with such `particulars’ shall be deemed to be an admission on his part that he has fully acquainted himself with the details thereof and no claim on his part which may arise on account of non-examination or insufficient examination of the ‘particulars’ will in any circumstances be considered. The vendor shall supply the stores in accordance with the ‘particulars’ unless any deviation is authorised as an exception expressly specified in the Purchase Order.

The Stores/Goods supplied shall conform to the standards, if mentioned in the Technical Specifications, or, where no applicable standard is mentioned, to the authoritative standards appropriate to the Goods’ country of origin. Such standards shall be the latest issued by the concerned institution.

Inspection, Consequences of Rejection:

Either: i) Allow the vendor to re-submit stores in replacement of those rejected within a time specified by HAL, the vendor bearing the cost of freight in such replacement without being entitled to any extra payment, (or) ii) Buy the quantity of stores rejected or other of a similar nature elsewhere at the risk and cost of the vendor without effecting the vendor's liability as regards the supply of any further consignments due under the contract, (or) iii) Terminate the contract and recover from the vendor the loss HAL may thereby incur. The vendor shall not be entitled to any gain on the repurchase,

Any stores rejected by HAL’s Inspector must be removed by the vendor within 14 days from the date of receipt of intimation of rejection and at his own cost, failing which the vendor shall be liable to pay storage charges at 1% for each day of delay on the invoice value of the stores. If the stores are not removed within a month from the date of intimation of rejection, the stores will be liable, to be sold by HAL at the vendor’s risk and responsibility and the proceeds adjusted towards storage charges.

In case any payment is made against delivery and it is found that the supplied item is rejected during inspection/commissioning, vendor will be required to choose any one of the following options to collect the rejected item for replacement: i) Refund the amount paid and collect the item for replacement. ii) Submit a Bank Guarantee for the amount already paid and collect the item for replacement. iii) Bring the replacement item to HAL and collect the rejected item.

Deliveries, Consequences of Breach: The date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract, and delivery must be completed on or by the dates mentioned in the Purchase Order or the tender. Should the Vendor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery, HAL shall be entitled at their option:

To recover from the Vendor as per liquidated damages, and not by way of penalty, a sum of 0.5% of the price of any stores which the vendor has failed to deliver as aforesaid, for each week or part thereof during which the delivery or such stores may be in arrears subject to a maximum of 10% of the price of the stores in default (or)

To purchase elsewhere, with or without notice to the Vendor on the account and at the risk of the Vendor, the stores not delivered or others of a similar description (where other exactly complying with the particulars are not available), HAL’s decision in this respect will be final (or)

To terminate the contract in the event of action being taken under Para – (a) & (b) above, the Vendor shall be liable for any loss which HAL may sustain on the account, but the Vendor shall not be entitled to any gain on repurchases made against default.

Vendors need to : - follow a quality management system; − prevent the use of counterfeit parts: The Vendor shall plan, implement, and control processes, appropriate to the organization and the product, for the prevention of counterfeit or suspect counterfeit part use and their inclusion in product(s) delivered to HAL.

HAL or its customers and regulatory authorities shall have the right to access to the applicable areas of all facilities of vendor, at any level of the supply chain, involved in the order / contract and to all applicable records.

Denial Clause: In case of any delay in delivery caused due to default of the Vendor and during such delayed period if any increase in statutory duties and/or upward rise in prices due to the Price Variation Clause (PVC) and/or any adverse fluctuation in foreign exchange arises then such additional amount/s is/are to be borne by the Vendor, apart from the payment of agreed Liquidated Damages. Besides HAL reserves its right to get any benefit of a downward revisions in statutory duties, PVC and foreign exchange rate, taken place during such delayed period, effecting the original agreed price.

Requirements of ISO 14001:2015; Environmental Management System (EMS): I. Information about potential significant environmental impacts associated with transportation, delivery, use, end-of-life treatment and final disposal of its products and services may be provided II. It is desired that Environmental Friendly Materials, Systems and Processes are used with the lifecycle perspective to have minimal impact on the Environment while delivering the product/service

Requirements of ISO 45001:2018 Standard: The vendor/Supplier/ contractor shall ensure requirements with respect to ISO 45001:2018 standard guidelines clause A 8.1.4. This includes equipment’s, installations and materials are safe for use by workers as intended by ensuring: -equipment is delivered according to specification and tested to ensure it works as intended -installations are commissioned to ensure they function as designed -materials are delivered according to their specifications -any usage requirements, precautions or other protective measures are communicated and made available (E.g. Safety instructions, Hazard communication Symbols, SDS, Etc.)

Language:

Bribes and Gifts

Relationship of the Parties:

Dispute Settlement Mechanism

Amicable Settlement by way of Mediation:

Arbitration: (Note: Arbitration shall be invoked if the value of the disputed claim is less than 10 Cr only)

Applicable only for MSEs: The Micro, Small and Medium Enterprises Development (MSMED) Act, 2006 provides parties to a dispute (where one of the parties is a Micro or Small Enterprise) to be referred to Micro and Small Enterprises Facilitation Council if the dispute is regarding any amount due under Section 17 of the MSMED Act, 2006. If a Micro or Small Enterprise, being a party to dispute, refers to the provisions in MSMED Act 2006, these provisions shall prevail over the Indian Arbitration and Conciliation Act, 1996.

Termination for Default of Vendor or for other reason

The work is delayed or cancelled for causes attributable to force majeure

The requirement is withdrawn by HAL’s Customer

The Vendor is declared bankrupt or becomes insolvent

It is noticed that the firm has utilized the services of any agent to get the resulting Order and paid any commission to such agent

As per decision of the Arbitration Tribunal

In case any part of the Order is subcontracted by the Vendor without prior permission of HAL

If the performance of the Vendor is not found satisfactory during the execution of work

In any of the above stated case, no claim of damage etc., by the Vendor will be allowed

Jurisdiction and Governing/Applicable laws:: The Court at Bangalore/place of Division only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract. This contract shall be governed by and subject to and interpreted and construed in accordance with the Laws of Republic of India, which are in force from time to time. Nothing in this contract shall entitle the Parties to this contract to exercise the rights, privilege and powers conferred under this contract in any manner which will contravene the Laws of India.

Assignment/Subcontract: Neither of the parties of this contract shall be entitled without the other party’s consent to assign or transfer to a third party all or part of the benefits or obligations of this contract/PO. Provided the assigning party shall issue prior notice of 30 days to the other party conveying its intention to assignment/subcontract to third party and the other party whose consent is sought shall not delay more than 30 days from the date of receipt of such request.

Agent / Agency Commission:-

IMMUNITY TO GOVERNMENT OF INDIA:-

Fall Clause:

Product Liability: Successful vendor needs to take sufficient cover against the risks of product and civil liabilities in relation to equipment /product supplied by them. In the event of claims from any other party on any damages or deficient performance which are directly attributable to the vendor’s product, HAL would not be liable and would have the right to seek appropriate compensation from the vendor.

Indemnity:-

Appropriation: Whenever under this contract any sum of money is recoverable from any payable by the vendor, HAL shall be entitled to recover such sum by appropriating in part or whole by deducting any sum then due or which at any time thereafter may become due to the vendor in this or any other contract entered by HAL as a whole its Divisions and Branch Offices etc., held by him alone or in partnership with others. Should this sum be not sufficient to cover the full amount recoverable, the vendor shall pay to HAL on demand the remaining balance due.

Confidentiality:-

The Vendor shall hold confidential technical data and information supplied by the Purchaser or on behalf of the Purchaser and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of the Purchaser. The Purchaser shall hold confidential technical data and information supplied by the Vendor or on behalf of the Vendor and shall not reproduce any such technical data or information or divulge the same to any third party without prior written consent of the Vendor except as far as may be necessary for either party to carry out its obligations under this Contract

For the purpose of this Tender / Contract / Agreement, the Bidder / Vendor shall not store, copy or disclose HAL’s data and information whether in written, machine readable or other tangible form or disclosed orally, that is of value to HAL. Also, Bidder / Vendor agrees to use HAL’s data only for the purpose under this Contract, restrict disclosure to any other person or entity or third party and shall safeguard the provided data including from cyber security risks etc. Bidder / Vendor should promptly return within 90 days HAL’s data in original media and should not keep HAL’s data, upon expiry of Tender / Contract / Agreement or early termination of Contract / Agreement and certify that HAL’s data has been deleted permanently. Non-adherence to this confidentiality clause by the Bidder / Vendor shall be treated, as a material breach of this Tender / Contract / Agreement. The provisions of this clause shall survive and remain in force notwithstanding the termination or expiry of this Contract / Agreement.

INSOLVENCY:-

IPR CLAUSE:

IPR Clause for Development Activities taken up at the Behest of HAL: a) Vendor agrees that HAL shall be the sole owner of all Intellectual Property (IP) generated in the performance of this Contract by or on behalf of Vendor with the aid of either funding and/or technical inputs from HAL (hereinafter referred to as ‘Foreground IP’). If applicable and to the extent that Vendor sub-contracts performance of any part of the Contract, the Vendor shall ensure that any Foreground IP arising from such work of its sub-contractor/s shall be assigned to HAL absolutely. Vendor hereby assigns and agrees to assign all rights and interest in the Foreground IP to HAL. Vendor shall share with HAL, all documentation necessary for HAL to exercise its rights to Foreground IP. If required by HAL, Vendor shall assist HAL in registering the Foreground IP in favour of HAL b) Vendor grants to HAL an irrevocable, non-exclusive, world-wide, royalty-free license to sell, offer for sale, use, execute, release, disclose, and distribute the developed Supplies/Services/Products, which may contain Background IP. Background IP shall mean and include all pre-existing inventions and IP necessary for HAL to exercise its rights to Foreground IP. c) Vendor shall indemnify and protect at its own cost, HAL in respect of cost/claims/ liabilities (including attorney’s fees and associated costs of legal proceedings) arising from any violation of Intellectual Property Rights of any third party with respect to Supplies/Services provided by Vendor. If HAL or HAL’s customer/s are unable to put to use the Supplies/Services or a portion thereof as a result of violation of the Intellectual Property of any third party, Vendor shall within reasonable time at Vendor’s own cost either, i) procure for HAL and HAL’s Customer/s the right to continue using the Supply/Service or, ii) replace or modify the Supplies/Services so that it becomes non-infringing or, iii) compensate HAL the amount equivalent to the cost of supplies procured/ to be procured, development cost already paid to Vendor and damages suffered by HAL arising due to inability to put to use the supplies/services or a portion thereof.

IPR Clause for indemnification of HAL in case of Infringement of Third Party IPR

Exit criteria: The contract/order may be terminated under the following circumstances:

In the event of unsatisfactory performance by the Vendor during the contract period, or any of the information provided by the Vendor is found to be untrue, or Vendor is found to have attempted to influence any person involved with the contract through unethical means, the contract shall be terminated within three months advance notice without any financial implication to Buyer. Notwithstanding the foregoing, in cases where it is found that a Vendor is engaged in unethical practices, they shall be barred from participating in the future contracts for a period of three years.

If there is change in Buyer requirement, contract shall be terminated with three months advance notice. The liability of Buyer in this case will be agreed mutually. In the event of termination of contract by either party the Vendor shall ensure the following: a) IPR’s are transferred to Buyer to enable Buyer to proceed on the work with other Vendor. Vendor also will render all assistance till the other Vendor fully take over the balance work. (If applicable) b) Transfer title and deliver all or any part thereof of the supplies, materials, work-in-progress, finished Products, Tooling, drawings and data produced or acquired by Vendor specifically for the Product being terminated. c) Supply of products and its components / spares at least for a period of two years from the date of such termination.

The Vendor is declared bankrupt or becomes insolvent.

The delivery of material is delayed due to causes of Force Majeure by more than six months.

Based on the decision of the Arbitration Tribunal.

Entire Agreement: This Contract/PO contains the entire agreement between the parties with respect to the subject matter of this Contract/PO and supersedes any prior representations or agreements, oral or written, and all other communications between the parties relating to the subject matter of this Contract/PO. This Contract/PO will not be varied except in writing signed by an authorized representative of each Party.

Severability: If any provision or portion of a provision of this Contract/PO is determined to be illegal, invalid, or unenforceable by Law/ Regulation/Court, then that portion or provision will be stricken/deleted and the validity and enforceability of the remaining provisions of Contract/PO will not be affected.

Force Majeure: On the occurrence of any unforeseen event, beyond the control of either Party, directly interfering with the delivery of Services arising during the currency of the contract, such as war, hostilities, acts of the public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts, or acts of God, the affected Party shall, within a week from the commencement thereof, notify the same in writing to the other Party with reasonable evidence thereof. Unless otherwise directed by the Procuring Entity in writing, the Vendor shall continue to perform its obligations under the contract as far as reasonably practicable and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event. If the force majeure condition(s) mentioned above be in force for 90 days or more at any time, either party shall have the option to terminate the contract on expiry of 90 days of commencement of such force majeure by giving 14 days’ notice to the other party in writing. In case of such termination, no damages shall be claimed by either party against the other, save and except those which had occurred under any other clause of this contract before such termination. Notwithstanding the remedial provisions like Liquidated Damages or Termination, none of the Party shall seek any such remedies or damages for the delay and/or failure of the other Party in fulfilling its obligations under the contract if it is the result of an event of Force Majeure.

Survival of Special Clauses: The clauses dealing with arbitration and confidentiality shall survive and continue to have effect after the expiry or termination for any reason whatsoever of the services placed.

Amendment to Contract/PO: Any amendment to Contract/ Purchase Order would be enforceable only if made in writing and duly signed by authorized representatives of both the parties hereto.

Product Support/ Obsolescence: Considering that the requirement is spread over 05 years, it is requested to ensure that there should not be any obsolescence issue not only in terms of items but in terms of technology also in the next 30 years. In case of obsolescence, bidder should intimate HAL at least 3 years in advance about obsolescence and should also absorb the cost for overcoming the obsolescence and provide continuous support for the next 30 years. Vendor shall continue to support the equipment for a minimum period of 30 years from the date of supply by making available spare parts and assemblies of the equipment supplied. For any reason Vendor wishes/ decides to close/ discontinue the line for manufacture of the products or procurement of certain components, sub-components, Vendor undertakes to notify such a decision to HAL by means of a prior 3 years notice (before closure of the said production line) in writing so as to enable HAL to place buy order/a life time buy of all spares before closure of said production line. Vendor will transfer tools, drawings etc., to HAL after such notice period. Vendor shall indicate the source from where HAL can procure these items. The said aspect would also form an integral part of the contract. HAL may be requiring various spares for the offered system/item in future. Exact requirement for the spare requirement will be intimated separately. Bidder to confirm that the cumulative price of all spares of item/system should not increase the unit cost of the item/system.

Shelf Life: Where stores offered have a limited shelf-life, kindly indicate the life involved and confirm that in the event of an order from us, only newly manufactured stores with the maximum possible shelf-life at the time of dispatch will be offered for shipment. In respect of rubber items such as seals etc., having curing date, the item should not have been manufactured earlier than 6 months of dispatch.

Technical Assistance: Vendor shall take full responsibility for successful integration, proving installed performance of the Pedal Adjuster Cable Assembly for IMRH/DBMRH as per technical requirement document and qualification of the product on IMRH/DBMRH including flight trails till the Type approval and service usage clearance. For this purpose, vendor undertakes to send to HAL (without any cost to HAL), technical personnel if required by HAL / airworthiness authorities during the integration and testing phases.

Non-Solicitation of Identified Personnel: Either of the Party acknowledge the other that the object of this subject scope of work involves defence-related specialised technology or sensitive project-based joint development/research., and for continuity of such project/s, the identified personnel are required for maintenance of its operational and performance confidentiality/secrecy. Accordingly, during the term of this PO/Agreement and solely for the limited purpose of ensuring the confidentiality/secrecy during the performance of the project, neither Party shall voluntarily solicit or induce any identified project-specific personnel of the other, who are directly involved in the execution of the subject scope of work, to quit their ongoing employment during continuity of that project. Nothing in this clause shall be interpreted as a wage-fixing or market-allocation arrangements, and the Parties affirm that the purpose of this provision is confined to consider project integrity, national-security and protection of confidential information & technology. Any request from any Party for hiring or engagement of such identified personnel of other shall be made in writing and may be approved by the other at its discretion.

Any query related to tender (like due date extension, technical clarification, etc.) needs to be sent to HAL directly. The name and contact details of HAL personnel to whom queries related to tender to be sent are as below:- i) Sudhakar Reddy G R DGM(PUR) ii) BN LAKSHMANA, DGM (IMM) Rotary Wing Research & Design Centre, Rotary Wing Research & Design Centre, Hindustan Aeronautics Limited, Hindustan Aeronautics Limited, Vimanapura Post, Vimanapura Post, Bangalore - 560017 Bangalore - 560017 Ph: 080 - 2232 7253 Ph: 080 - 2232 7173 E-mail: [email protected] E-mail: [email protected]

ACTIVITY

Whether the firm is registered with RWRDC/Helicopter Division / Any other division of HAL/Any other DPSU.

Whether you are a MSE vendor and provided required documents - Udyam Portal Registration Certificate

Whether MSE is owned by SC (Schedule Caste) / ST(Schedule Tribe) Entrepreneur

Whether MSE is owned by women entrepreneur.

Whether delivery lead time agreed as per RFQ requirement

Whether validity of the offer is in line with RFQ terms.

Warranty: Whether warranty terms complied as per RFQ.

Liquidated Damages: Whether Liquidated Damages complied as per RFQ

Payment Terms: Whether compliance to payment terms indicated as per RFQ

Delivery Terms: Whether delivery terms are indicated as F.O.R. RWRDC, HAL".

Please confirm whether following compliance sheets are uploaded as per RFQ formats:

Part-IA: Technical Specification Compliance Matrix

Part-II: Commercial Terms & Conditions Compliance Matrix

Part-III: Price Bid Format

Part-V: NDA

Part-VI: RFQ Checklist

Part-IB: Indication of Local Content

a. Please confirm if original Integrity Pact (indicate Omnibus or Standalone) is submitted as per Part-IV of RFQ. b. Please confirm if scan copy of Integrity Pact is attached along with technical bid.

Security Deposit: Whether Security Deposit clause is complied as per RFQ. Please note that it is a mandatory clause and may lead to rejection of the bid.

Please confirm whether Annexure-IIA & IIC (Declaration Certificate for Bidder sharing Land Border with India as per Appendix C) is submitted as per RFQ

Please confirm whether both the certificates as per Appendix-B indicating local content (MLC) are attached.

Vendor declare that Technical Requirement ComplianceBid has been submitted without indicating any prices and Prices have been only indicated in Price Bid Format at Part-III (else the offer will be disqualified)

Please confirm whether Bank Details as per Bank Mandate Form Duly signed by Bank officials with bank Stamp is submitted as per Annexure-1. Provide confirm if copy of "Cancelled Cheque" or "Bank Statement duly authenticated" by the Bank submitted in support of these bank details.

Vendor declare that they have read the terms mentioned in 'MainRFQCoveringLetter' and agree to the same.

DESCRIPTION

GST Amount

Non-Recurring Cost for Design & Development of Pedal Adjuster Cable Assembly for Lower Flight Control System as per Technical Requirement document: RC/MLH/FCS/TRD/001 Iss- I, Rev- A dated 04/10/2025

Pedal Adjuster Cable Assembly

Note: Please indicate the % of import content involved in the quoted base price as well as the % of customs duty on this import content included in the quoted base price. If HAL give Custom Duty Exemption Certificate for imported components/items, Custom Duty amount will be excluded from evaluation and ordering.

DESCRIPTION

GST Amount

Pedal Adjuster Cable Assembly

Pedal Adjuster Cable Assembly as per Technical Requirement document, Ref.no: RC/MLH/FCS/TRD/001 Iss- I, Rev- A dated 04/10/2025

Note: Please indicate the % of import content involved in the quoted base price as well as the % of customs duty on this import content included in the quoted base price. If HAL give Custom Duty Exemption Certificate for imported components/items, Custom Duty amount will be excluded from evaluation and ordering.

DESCRIPTION

TOTAL OF DEVELOPMENT PHASE (P)

TOTAL OF PRODUCTION PHASE (Q)

other's if any (Please Specify)

other's if any (Please Specify)

other's if any (Please Specify)

other's if any (Please Specify)

DESCRIPTION

Description