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| # | Company | Amount | Rank | Status |
|---|---|---|---|---|
| 1 | L1₹51.7 LAdmitted-Finance | ₹51.7 L | L1 | Admitted-Finance |
| 2 | L2₹70.7 L+₹18.9 L (36.6%)Admitted-Finance | ₹70.7 L+₹18.9 L (36.6%) | L2 | Admitted-Finance |
| 3 | L3₹84.9 L+₹33.2 L (64.2%)Admitted-Finance 64 1 DISHA HEIGHTS RESIDENCY ROAD 2ND CROSS ASHOK NAGAR BENGALURU KARNATAKA 560025 | BENGALURU URBAN | KARNATAKA | 560025 | ₹84.9 L+₹33.2 L (64.2%) | L3 | Admitted-Finance |
| 4 | L4₹89.7 L+₹38.0 L (73.4%)Admitted-Finance | ₹89.7 L+₹38.0 L (73.4%) | L4 | Admitted-Finance |
| 5 | L5₹1.4 Cr+₹84.9 L (164.0%)Admitted-Finance | ₹1.4 Cr+₹84.9 L (164.0%) | L5 | Admitted-Finance |
| Sl No | Description | Qty | Unit | Evoke Media L1 | DISHA COMMUNICATIONS PVT. LTD. L3 | Media Point L5 | Sreshta Communications L2 | I Brannds Events L4 |
|---|---|---|---|---|---|---|---|---|
| 1.00 | PRE-EVENT PROMO - 20 days before the event day
Tech based innovations to increase event tractions and participations,Teasers as required
Smart posters across facilities soft & prints as required
Decorations at the Refinery as required - 7 days before the event day
Decorations at the Corp office as required - 7 days before the event day
Decoration at Corp office - External - 7 days before the event day | 1 | LS | 1,03,840 ₹1,03,840 Lowest | 3,17,125 ₹3,17,125 | 7,50,000 ₹7,50,000 | 4,72,000 ₹4,72,000 | 8,26,000 ₹8,26,000 |
| 2.00 | REGISTRATION
Innovative ideas for registration management
Necessary Branding as required at the registration desk
Hard Ticket Copy for participants on the evnt day -IDs (Employee & Family Ticket)
Necessary counter set up with Tables/ chairs with ushers as required | 1 | LS | 2,94,474 ₹2,94,474 Lowest | 4,47,679 ₹4,47,679 | 7,50,000 ₹7,50,000 | 5,31,000 ₹5,31,000 | 4,42,500 ₹4,42,500 |
| 3.00 | ENTRANCE
Welcome plan for the audience with rich entrance experience with necessary lighting
Brandings at entrance
Valet Drivers 10 nos + 2 supervisiors | 1 | LS | 2,18,600 ₹2,18,600 | 1,41,615 ₹1,41,615 Lowest | 4,00,000 ₹4,00,000 | 4,13,000 ₹4,13,000 | 3,24,500 ₹3,24,500 |
| 4.00 | EVENT DAY PRE-PROGRAMS AT LOBBY
Pre-event Emcee-1 No.
Innovative engagements for the pre function area for about 120 mins -(Agency to propose and suggest ideas with innovation at core),Idea to sync with the brand persona of CPCL
PA system at pre function area
Necessary giveaway items for the prefunction area participants
Event Setup,Mini stage, Sound & Light setup if required | 1 | LS | 4,52,476 ₹4,52,476 | 4,85,962 ₹4,85,962 | 8,75,000 ₹8,75,000 | 4,72,000 ₹4,72,000 | 4,13,000 ₹4,13,000 Lowest |
| 5.00 | EVENT STAGE &MAIN HALL SEATING
Main Stage - 60ft x 44ft x 3ft Ht With Gray Carpet
Black Masking - Required Areas
Event Branding at Event Area (Venue)
Back Stage - Green room for External Artists and internal performers
Separate Seating in the front for VIP’s - Sofa Seating for - 50nos , Teapoy-12 Nos with name boards
Special VIP chairs & Teapoy for the Dais - 10 Nos
Banquet Chairs armless (Black cover)- 2500Nos-Numbers mentioned are only indicative , will be confirmed -72 hours Before Event
Special Podium | 1 | LS | 8,35,278 ₹8,35,278 | 8,30,017 ₹8,30,017 | 12,00,000 ₹12,00,000 | 7,67,000 ₹7,67,000 Lowest | 13,85,820 ₹13,85,820 |
| 6.00 | AUDIO SYSTEM
Main PA system - Stage monitors , Delay speakers ,Miking for event, DJ , Sound engineer , any additionals as per vendor design
Tech Rider for the band as suggected by EMC | 1 | LS | 3,60,200 ₹3,60,200 | 2,28,330 ₹2,28,330 Lowest | 5,50,000 ₹5,50,000 | 4,72,000 ₹4,72,000 | 4,30,700 ₹4,30,700 |
| 7.00 | LIGHTING SYSTEM
Lighting commensurate to the venue and entertainments with a good blend of Face lights ,Ambient lighting ,LED & Wash RGBW,Special effects lights ,Sharpies and down lighters,Zoom lights LED wash ,Room lighting management system,Special strobes with controllers,Avo lighting board, Light engineers
Box Truss and other accessories | 1 | LS | 1,91,900 ₹1,91,900 Lowest | 4,58,309 ₹4,58,309 | 10,00,000 ₹10,00,000 | 4,72,000 ₹4,72,000 | 9,41,640 ₹9,41,640 |
| 8.00 | LED WALL
Main Stage -Set LED Wall - as per vendor design
Necessary processors & Video Jockey
LED Screens / TV at the main hall for event screening -4 Nos | 1 | LS | 2,13,700 ₹2,13,700 Lowest | 2,77,801 ₹2,77,801 | 5,00,000 ₹5,00,000 | 2,83,200 ₹2,83,200 | 2,86,740 ₹2,86,740 |
| 9.00 | POWER REQUIREMENTS
DG Set & Fuel as required for the event with necessary manpower | 1 | LS | 1,57,560 ₹1,57,560 | 1,59,831 ₹1,59,831 | 2,50,000 ₹2,50,000 | 2,36,000 ₹2,36,000 | 1,00,300 ₹1,00,300 Lowest |
| 10.00 | PHOTO & VIDEOGRAPHY
Photographer- 2 Traditional Photographers - 1 Candid Photograoher
Videography as necessary for the event
1 drone with pilot
Live editing and feed , Rushers of the event , social media content | 1 | LS | 1,05,200 ₹1,05,200 Lowest | 3,23,467 ₹3,23,467 | 3,00,000 ₹3,00,000 | 1,34,520 ₹1,34,520 | 3,95,300 ₹3,95,300 |
Tender Value
Refer Docs
Closing Date
28 Nov 2025, 11:00 amClosed
DGM(Purchase)
CPCL- Manali, Chennai.
Engagement of Event Management Company for CPCL Day 2025
2025_DGMMC_10198_1
C18B250080
Limited
Administration - All
Works
Chennai
Please refer Tender documents.
6 documents required · 6 mandatory
₹0
Exempted
1 Dec 2025
20 Nov 2025
28 Nov 2025
20 Nov 2025
28 Nov 2025
22 Nov 2025
Amount
PRE-EVENT PROMO - 20 days before the event day Tech based innovations to increase event tractions and participations,Teasers as required Smart posters across facilities soft & prints as required Decorations at the Refinery as required - 7 days before the event day Decorations at the Corp office as required - 7 days before the event day Decoration at Corp office - External - 7 days before the event day
REGISTRATION Innovative ideas for registration management Necessary Branding as required at the registration desk Hard Ticket Copy for participants on the evnt day -IDs (Employee & Family Ticket) Necessary counter set up with Tables/ chairs with ushers as required
ENTRANCE Welcome plan for the audience with rich entrance experience with necessary lighting Brandings at entrance Valet Drivers 10 nos + 2 supervisiors
EVENT DAY PRE-PROGRAMS AT LOBBY Pre-event Emcee-1 No. Innovative engagements for the pre function area for about 120 mins -(Agency to propose and suggest ideas with innovation at core),Idea to sync with the brand persona of CPCL PA system at pre function area Necessary giveaway items for the prefunction area participants Event Setup,Mini stage, Sound & Light setup if required
EVENT STAGE &MAIN HALL SEATING Main Stage - 60ft x 44ft x 3ft Ht With Gray Carpet Black Masking - Required Areas Event Branding at Event Area (Venue) Back Stage - Green room for External Artists and internal performers Separate Seating in the front for VIP’s - Sofa Seating for - 50nos , Teapoy-12 Nos with name boards Special VIP chairs & Teapoy for the Dais - 10 Nos Banquet Chairs armless (Black cover)- 2500Nos-Numbers mentioned are only indicative , will be confirmed -72 hours Before Event Special Podium
AUDIO SYSTEM Main PA system - Stage monitors , Delay speakers ,Miking for event, DJ , Sound engineer , any additionals as per vendor design Tech Rider for the band as suggected by EMC
LIGHTING SYSTEM Lighting commensurate to the venue and entertainments with a good blend of Face lights ,Ambient lighting ,LED & Wash RGBW,Special effects lights ,Sharpies and down lighters,Zoom lights LED wash ,Room lighting management system,Special strobes with controllers,Avo lighting board, Light engineers Box Truss and other accessories
LED WALL Main Stage -Set LED Wall - as per vendor design Necessary processors & Video Jockey LED Screens / TV at the main hall for event screening -4 Nos
POWER REQUIREMENTS DG Set & Fuel as required for the event with necessary manpower
PHOTO & VIDEOGRAPHY Photographer- 2 Traditional Photographers - 1 Candid Photograoher Videography as necessary for the event 1 drone with pilot Live editing and feed , Rushers of the event , social media content
STAGE PERFORMANCE EMCEE -1 Nos. Opening Performance (Preferebly Traditional) Choreo Performance - Dance act Popular Singer duo with live band Special Show - 1 Portraying 60 years legacy (out of the box idea) Special Show - 2 Visually engaging Show (out of the box idea) Arrangements for CPCL mandated events -Details will be provided by CPCL - Minimum 2 Nos of events , Testimonial video screening,No of events may vary and will be finalised -72 hours before the event time . Arrange and compile 15 short bytes from ex-CPCians, vendors, and customers into a 2-minute video. 30 Sec BGM Testimonial Videis - AV Format - 2 Nos - 60 Sec each
LICENSES & STATUTORY FEES All licenses and Statutory Fees for music and event such as PPL,local statutory permissions
MAIN DINING AREA - 2500 Pax Banquet Chair armless with cover for dining area( for sit down dinner) Numbers mentioned are only indicative , Final will be confirmed -72 hours from the time of the event Dining table long tables with white/color frils and white top cloth(for sit down dinner) Numbers mentioned are only indicative , Final will be confirmed -72 hours from the time if the event Long table for the food counters(to keep the cooked food in the dining area) Numbers mentioned are only indicative , will be confirmed -72 hours from the time if the event Necessary LED wall with riser & AV arragements for event live telecast
VIP LOUNGE MODIFICATION Furnishing of existing lounge for seating and catering arrangements , Black masking as required Necessary arrangements AV arragements for event live telecast Gifts for VIP - 50 Nos
VIP DINING AREA - 50 Pax 5 round table-6 ft.dia- fabric on top-40 Banquet Chair armless with cover Backlit food counters Necessary arrangements AV arragements for event live telecast
SHEDS FOR COOKING Arabian Tent for cooking with required lighting, plug points 15amps - 12nos, Tent size 20ft x20ft x 10nos, side wall screen and carpet / raised temporary platform flooring to prevent rain water ingress if required
OTHER REQUIREMENTS MISCELLANEOUS Ushers and Volunteers Security & Bouncers Police & Fire permissions and crew as required Lamp lighting with accessories if required (10 wicks) Any other items not covered in the above list
EMC Charges Margin for Event Management Company
Sreshta Communications (BID ID -38251)
DISHA COMMUNICATIONS PVT. LTD. (BID ID -38262)
I Brannds Events (BID ID -38257)
Media Point (BID ID -38260)
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