Engagement of Event Management Agency for Organizing an event for Distribution of Appointment Letters DDA Direct Recruitment 2025 at TT Building Yamuna Sports Complex.

Providing, designing, fabricating, supplying, installing, maintaining and dismantling thematic Entry Gates made with MS/Iron pipe framework of suitable size and strength, including cutting, welding, bending, jointing, bracing, base plates and proper anchoring for stability, covered with high-quality printed flex (minimum 300–350 GSM or approved equivalent) with approved artwork, logos, branding, welcome messages and graphics using eco-solvent printing, fixed on frame with suitable fastening arrangements such as ropes, clamps, eyelets and cable ties ensuring wrinkle-free finish, including providing aesthetic façade treatment with panels, borders, cut-outs, columns, arches and other decorative elements as per approved theme, and arranging and fixing fresh/artificial floral décor using flowers such as marigold, orchids, roses, lilies etc. at gate top, sides and highlight areas complete with tying materials and finishing, including provision of decorative lighting such as LED strips, focus lights or uplighters if required, complete with transportation of all materials to site, loading, unloading, handling, erection at designated locations as per layout, deployment of skilled manpower for installation, alignment and finishing, maintenance of the structure during event period including rectification and replacement of damaged items, and safe dismantling after completion of event including removal of all materials and clearing of site, all labour, materials, tools & plants, scaffolding, machinery, transportation, loading/unloading, fixing accessories, electrical fittings and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge.

Providing, designing, fabricating, supplying, installing, maintaining and dismantling a stage platform of required size and height as per site conditions using MS/steel scaffolding structure with suitable load-bearing capacity, including vertical supports, horizontal members, bracing, base plates, levelling arrangements and proper anchoring for complete stability, covered with heavy-duty wooden boards/ply (minimum 18–25 mm thick or approved equivalent) on top to provide uniform and rigid surface, finished with good quality carpet of approved colour, including providing and fixing staircase(s) of adequate width with proper riser and tread, complete with anti-skid covering for safe access to stage, and providing MS/steel railing/handrails on sides and staircase for safety of users, complete with necessary supports, clamps and fixing arrangements, including transportation of all materials to site, loading/unloading, assembling, levelling and alignment as per approved layout and direction, ensuring structural safety during entire event period, maintenance including tightening, adjustments and rectification if required, and safe dismantling after completion of event including removal of all materials and clearing of site, all labour, materials, tools & plants, machinery, scaffolding, transportation, loading/unloading, fixing accessories, safety measures and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge.

Providing, designing, fabricating, supplying, installing, testing, commissioning, operating, maintaining and dismantling stage backdrop using printed flex and/or LED display system as per approved design, theme and requirement, comprising of MS/steel framework of suitable size, section and strength including cutting, welding, bending, jointing, bracing, base plates and proper anchoring for complete structural stability, covered with high quality printed flex of minimum 300–350 GSM or approved equivalent with approved artwork, event branding, logos, messages and graphics using eco-solvent printing technology, properly stretched and fixed on frame with suitable fastening arrangements such as clamps, eyelets, ropes and ties ensuring wrinkle-free finish, and/or providing high resolution LED wall panels (P2.5/P3 or better) including necessary truss/rigging support structure, video processor, controller, scaler, power supply units, data cables, HDMI/SDI connectivity, content playback system (laptop/media server), complete synchronization and integration of LED panels, including provision of necessary masking, side wings, borders, fascia panels and aesthetic finishing elements as per approved layout, complete with transportation of all materials to site, loading, unloading, handling, erection, alignment and commissioning at stage location, deployment of skilled technical manpower for operation, content management and monitoring during entire event duration, maintenance including rectification/replacement of defective components, ensuring uninterrupted display and proper visual quality, and safe dismantling after completion of the event including removal of all materials and restoration of site, all labour, materials, tools & plants, machinery, scaffolding, truss, transportation, loading/unloading, electrical fittings, wiring, accessories, safety measures and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge.

Providing, designing, printing, supplying, installing, displaying, maintaining and dismantling of flex printing works including pole buntings, directional/informational signages, hoardings, standees and other branding elements at various locations of the venue and approach areas, using high quality star flex of minimum 300–350 GSM black back or approved equivalent, printed with approved artwork, logos, event branding, messages, layouts and graphics using eco-solvent/solvent printing technology with UV resistant ink for outdoor durability, including fabrication of suitable supporting framework using MS/steel pipes, angles, flats or approved material with required cutting, welding, bending, jointing, bracing and proper anchoring for structural stability, fixing of flex on frames with suitable fastening arrangements such as clamps, eyelets, ropes, cable ties ensuring wrinkle-free and properly tensioned finish, including providing standee structures using MS frame/wooden board/sunboard with proper base support and stability, installation of pole buntings on existing poles or temporary supports with necessary tying arrangements, erection of hoardings and signages of required sizes at designated locations as per approved layout, including transportation of all materials to site, loading, unloading, handling, erection, alignment and finishing, deployment of skilled manpower for installation and on-site adjustments, maintenance of all branding elements during event period including replacement of damaged/soiled flex and rectification work, and safe dismantling after completion of event including removal of all materials, structures and debris and complete site clearance, all labour, materials, tools & plants, machinery, transportation, loading/unloading, fixing accessories, safety measures and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge

Providing, supplying, arranging, placing, maintaining and removing wooden cane sofa seating of premium quality for VIP/guest seating at designated locations of the venue, comprising of sturdy wooden frame with cane/mesh finish of approved design, complete with comfortable cushioning using high-density foam and upholstered with clean and presentable fabric covers of approved colour, including ensuring all sofas are in good condition, properly polished, free from defects and aesthetically matching with the event theme, and providing protective white covers/blankets for handling and placement to maintain cleanliness till final positioning, complete with transportation of sofas from store to site, loading, unloading, shifting, placement as per approved seating layout, alignment and levelling, deployment of manpower for handling and arrangement, cleaning, dusting and upkeep before and during the event to maintain spotless condition throughout the event duration, and removal after completion of the event including shifting, loading, transportation back to store and clearing of site, all labour, materials, tools, transportation, loading/unloading and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge.

Providing, supplying, arranging, placing, maintaining and removing centre tables of approved design and good quality for front row/VIP seating area, comprising of sturdy frame (wooden/metal) with properly finished top including glass/laminated/wooden surface as approved, complete with smooth edges, proper polishing/lamination and stable base support, including ensuring all tables are clean, scratch-free, levelled and aesthetically matching with the seating arrangement and event theme, complete with transportation of tables from store to site, loading, unloading, shifting and placement at designated locations as per approved layout, alignment and proper spacing with sofas/chairs, deployment of manpower for handling and arrangement, cleaning/wiping of table tops including glass surface before and during the event to maintain neat and presentable condition throughout the event duration, and removal after completion of the event including dismantling (if required), stacking, loading, transportation back to store and clearing of site, all labour, materials, tools, transportation, loading/unloading and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge.

Providing, supplying, laying, fixing, maintaining and removing carpeting work of approved quality, colour and shade for gallery, stage, pathways and other designated areas of the venue, using good quality carpets of adequate thickness and durability (needle punch/velvet/nylon or approved equivalent), including proper surface preparation, cleaning and levelling of base area, laying of carpet with required underlay/support (if required), cutting to exact sizes, proper alignment and fixing using adhesive, double-sided tape, clamps or suitable methods ensuring firm grip, wrinkle-free finish and safe movement without any undulations or loose edges, including providing necessary jointing, edge finishing, tucking and folding at corners and ends for neat appearance, maintaining the carpet in clean and presentable condition throughout the event duration including brushing, vacuuming, stain removal and replacement of damaged portions if required, complete with transportation of all materials to site, loading, unloading, handling, laying and final finishing as per approved layout and direction, and removal after completion of the event including careful dismantling, rolling, stacking, loading, transportation and complete clearing of site, all labour, materials, tools & plants, adhesives, consumables, transportation, loading/unloading and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge.

Providing, supplying, laying, fixing, maintaining and removing printed carpet of approved design, colour and theme for food/dining area, using high quality printed carpet/flooring material of adequate thickness and durability (synthetic/nylon/velvet base with digital/offset printed surface or approved equivalent), including development and approval of artwork/design as per event theme, printing with fade-resistant inks, proper surface preparation by cleaning and leveling of base area, laying of carpet with required underlay/support (if required), cutting to required sizes, proper alignment of printed patterns, fixing with adhesive, double-sided tape or suitable method ensuring firm grip, wrinkle-free finish and safe movement without any loose edges, including proper jointing, edge finishing and tucking at corners for neat and aesthetic appearance, maintaining the carpet in clean and presentable condition throughout the event duration including cleaning, stain removal and replacement of damaged portions if required, complete with transportation of all materials to site, loading, unloading, handling, laying and final finishing as per approved layout, and removal after completion of event including dismantling, rolling, stacking, loading, transportation and complete clearing of site, all labour, materials, tools & plants, printing, consumables, transportation, loading/unloading and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge.

Providing, supplying, installing, maintaining and dismantling cloth masking at various locations of the venue including stage, backstage, gallery sides, barricaded areas, service zones and other designated locations, using good quality fabric of approved colour (white/black/green or as approved) of adequate thickness and opacity to effectively conceal unwanted views, structures and background, including providing suitable supporting framework using MS/steel pipes, angles, truss or existing structures with necessary clamps, supports, ropes and fasteners for proper fixing, ensuring uniform alignment, adequate tensioning and wrinkle-free smooth finish, including cutting, stitching, hemming and edge finishing of fabric panels to required sizes, providing overlaps/joints where necessary for complete coverage, and ensuring proper anchoring and stability against wind or movement, complete with transportation of all materials to site, loading, unloading, handling, erection, alignment and finishing as per approved layout, deployment of skilled manpower for installation and on-site adjustments, maintenance during event period including cleaning, tightening, re-fixing and replacement of damaged/soiled fabric if required, and dismantling after completion of event including removal of fabric, supports and complete clearing of site, all labour, materials, tools & plants, scaffolding, transportation, loading/unloading, fixing accessories and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge.

Providing, supplying, installing, testing, commissioning, operating, maintaining and dismantling complete professional Public Address (P.A.) sound system for the event, suitable for stage functions, announcements, speeches and cultural performances, comprising of high quality professional audio equipment including amplifiers of suitable capacity, main speakers, monitor speakers, line array/fill speakers as required for uniform sound distribution across the venue, digital/analog audio mixer console, microphones including handheld, collar (lavalier), cordless/wireless and podium microphones, DJ console/media player (if required), audio processors, equalizers and all necessary accessories, complete with all interconnecting cables, connectors, stands, clamps and mounting arrangements, ensuring proper installation, positioning and calibration of equipment for optimum sound clarity, coverage and feedback control, including conducting complete sound testing and rehearsal prior to the event, deployment of qualified sound engineers, technicians and operators for continuous operation, monitoring and adjustment throughout the event duration, ensuring uninterrupted performance and immediate rectification/replacement in case of any fault or malfunction, complete with transportation of all equipment to site, loading, unloading, handling, installation and alignment as per approved layout, provision of required power supply connections, earthing and safety measures, and dismantling after completion of the event including removal of all equipment, cables and accessories and clearing of site, all labour, materials, tools & plants, machinery, transportation, loading/unloading, electrical connections, manpower and all incidental charges required to complete the work in all respects as per the direction of Engineer-in-Charge.