Tender for Running Contract for supply of HDPE OFC Duct Pipe OF SIZE 40/33 mm dia for a period of one year.

Special Eligibility Criteria

1. 1

   (a)Railway reserves the right to procure the tendered item from OEM as per the following clauses:(i) Tenderers with satisfactory past performance for the tendered item or similar item(means HDPE duct of any size with tendered specification only) during Current Financial Year up-to tender opening date and Previous 3 Financial Years for minimum 20 percent of the tendered quantity to any Railway/Govt./PSUs shall only be eligible for full/bulk order. (ii) Tenderers with satisfactory past performance for the tendered item or similar item (means HDPE duct of any size with tendered specification only) during Current Financial Year up-to tender opening date and Previous 3 Financial Years for less than 20 percent of the tendered quantity to any Railway/Govt./PSUs shall only be eligible for developmental order for up-to 20% quantity. (b) In case tenderers participates as an authorized agent, then valid tender specific authorization from OEM should be submitted and the performance as required above shall be that of the Principal authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal. (c) It is to be noted that, Purchase Order Copies cannot be considered as proof of execution. Bidders must submit Receipt Note/CRN/CRAC/Inspection certificate copies for the same.

   Document optional
2. 2

   The procurement of this item is restricted to Class-I local Suppliers only and the vendors who do notqualify to be Class I local suppliers should not quoted in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item and participated in the tender it does so at their own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Requirement of a vendor to be a Class I local supplier for this item, shall be a mandatory condition in addition to other qualifying/eligibility criteria/conditions.

   Document optional
3. 3

   Conditional offer: Firm's offer quoting conditions like minimum ordered quantity and minimum ordered quantity per consignee shall be summarily rejected.

   Confirmation required
4. 4

   Local content certification required as per Para 29.2 Verification of Local content of SWR tender booklet.

   Confirmation required

Check List

1. 1

   Have you read and accepted tender conditions?
2. 2

   Have you furnished the statement of deviations?
3. 3

   Have you attached any performance statements separately?
4. 4

   Are you coming under MSE status given as per guidelines issued by Railway Board for purchase preference vide letter No. 2010- RS[G]-363-1 Dt. 05.07.2012 or latest. In this connection, please refer Para 3 stipulated in the tender booklet attached as an accompaniment to this tender
5. 5

   If yes, have you attached valid documents towards being MSEs to get benefit/preference under public procurement policy.
6. 6

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers. Other conditions will be as per attached tender document.
7. 7

   Have you quoted delivery period correctly and precisely?
8. 8

   Have you quoted Mode of dispatch on FOR destination basis for free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc, up to destination [consignees premises].
9. 9

   Have you quoted the discount if any in the specified column only in IREPS?
10. 10

    Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
11. 11

    Have you read the Security Deposit (SD) condition at Para 6 of the attached Tender booklet and uploaded relevant document for seeking exemption from submission of SD ?
12. 12

    If not are you ready to pay Security Deposit ?
13. 13

    Have you paid the EMD online ? If not then have you uploaded relevant document for seeking exemption from submission of EMD ?
14. 14

    Have you kept offer valid for 180 days ?

Commercial-Compliance

1. 1

   (a). The 'Class-I local supplier'/ 'Class-II local supplier' at the time of tender, bidding or solicitation shall be required to indicate percentage of local content and provide self certification that the item offered meets the local content requirement for 'Class-I local supplier'/ 'Class-II local supplier', as the case may be. (b). In cases of procurement for a value in excess of Rs.10 crores, the 'Class-I local supplier'/ 'Class-II local supplier' shall be required to provide a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of local content.

   Document optionalConfirmation required
2. 2

   All firms who qualify Eligibility Criteria and claiming for MSE benefits must attach UDYAM registration Certificate with Valid Registration as on date.

   Document optional
3. 3

   As per Public procurement (Preference to make in India) Order,2017 as amended, it has been found that there is sufficient Local capacity and competition in supply of the tendered item of required quality and therefore Public Procurement of the item is restricted to CLASS-I local suppliers only and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so as it's own risk and Cost and Railways shall not be liable for any loss or damage caused to the vendor.

   Document optional
4. 4

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional
5. 5

   Inspection Clause : Inspection by TPI (Third Party Inspection) agency at OEM premises. Offer with inspection by any specific inspecting authority is not acceptable. Such offers will be summarily rejected without any back reference.

   Document optional
6. 6

   Delivery to be Completed within 90 days. Rate of Supply : (A). Above mentioned Delivery period (DP) of 90 days is indicative only for the purpose of initiation of RgC and actual DP will depend on Supply Order (SO) Quantity as per following rate of supply and will be mentioned in the SO.(B). Rate of supply : (i) Supply of first lot will consist of 400 KMs which is to be supplied within 90 days, distributed evenly as 100 KMs each of green, orange, grey, and blue ducts, all supplied according to RDSO Specifications. Accordingly supply of second lot of 400 KMs to be supplied within 1 month. (ii) Subsequent call letters for the remaining quantity will be placed in lots ranging from a minimum of 400 KMs to a maximum of 500 KMs, supply of which has to be done within 2 months from the date of Supply order.(iii) Deliveries to be made in lots of 400 KMs each to locations anywhere within the South Western Railway (SWR) jurisdiction, preferably at UBL, SBC, and MYS.

   Document optional
7. 7

   All firms claiming for MSE benefits must attach UDYAM Registration certificate with valid Registration as on date to avail it.

   Document optional
8. 8

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

1. 1

   Bidders should confirm following certificate for Compliance. (a) I have read the clause 32 of the conditions of SWR/MMD General Conditions Of Tenders For Supply Contract Dated: 06/10/2025 attached with the tender regarding restrictions on procurement from a bidder of a country which shares a land border with India and on sub-contracting to contractors from such countries. (b) I certify that this bidder is not from such a country and will not subcontract any work to a contractor from such countries unless such contractor is registered with the Competent Authority. I also certify that this bidder will not offer any products/services of entity from such countries unless such entity is registered with the Competent Authority. (c) I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. (d) I hereby acknowledge that in the event of acceptance of my bid on above certificate and if the certificate is found to be false at any stage, the false certificate would be a ground for immediate termination of contract and further legal action in accordance with the Law. Bidders confirming this certificate for Compliance shall select Yes in the Complied column. However, in case you do not confirm above certificate for Compliance, select NO in the complied column. In such cases you are required to submit the certificate for Compliance as per clause 32 of the conditions of SWR/MMD General Conditions Of Tenders For Supply Contract Dated: 06/10/2025 along-with their Bid/Offer.

2. 2

   Code of Integrity Declaration: I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 20 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that no other concerns or affiliates (such as having common partner/ director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest, anti-competitive practices and obligation to proactive disclosures. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected at any stage.

3. 3

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.